Award

PROC19/20-584 - Provision of Estates Professional Services (Framework Agreement)

SCOTTISH POLICE AUTHORITY

This public procurement record has 3 releases in its history.

TenderUpdate

18 Oct 2019 at 00:00

Award

18 Oct 2019 at 00:00

Tender

18 Sep 2019 at 00:00

Summary of the contracting process

The Scottish Police Authority is conducting a procurement process for the "Provision of Estates Professional Services" through an open tender, identified as PROC19/20-584. This framework agreement aims to manage the upkeep and maintenance of approximately 580 properties across Scotland. The procurement process is currently in the active stage, with a submission deadline extended to noon on 8th November 2019. Interested contractors can bid for one or more of the seven individual Lots, which include services such as mechanical and electrical engineering, civil and structural engineering, and fire safety engineering. The bidding will occur at Police Scotland's facility in Glasgow.

This tender presents significant opportunities for businesses involved in the estates and property management sectors, including engineering firms, architectural services providers, and project management companies. Given the multi-lot framework format, there are prospects for various suppliers to be appointed across different disciplines, enabling competitive bids from both larger and smaller contractors. Companies that can demonstrate experience and technical capability, along with a commitment to community benefits and sustainability, will be well-positioned to succeed in this procurement process.

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Notice Title

PROC19/20-584 - Provision of Estates Professional Services (Framework Agreement)

Notice Description

The Scottish Police Authority (known as the "the Authority") is seeking to create a Multi-Supplier / Multi-Lot Framework Agreement for the Provision of Estates Professional Services. The Authority are responsible for the upkeep and maintenance of approximately five hundred and eighty (580) properties and facilities, throughout the whole geographical area of Scotland. This Framework Agreement will be used to assist with, or take responsibility for, the design, costing or implementation of a wide variety of projects under the direction of the Estates team. The Framework Agreement will cover the full geographical areas of Scotland. This Framework Agreement shall be divided into seven (7) individual Lots, a maximum of four (4) Contractors shall be appointed to each Lot. Tenderers are invited to bid for one (1), multiple or all Lots, however part Lots will not be considered.

Lot Information

Lot 2: Civil and Structural Engineering

Lot 2: Civil and Structural Engineering

Renewal: Contract Duration 2 Years (+1 year) (+1 year) Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

Lot 3: Architectural Services

Lot 3: Architectural Services

Renewal: Contract Duration 2 Years (+1 year) (+1 year) Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

Lot 4: Quantity Surveying Services

Lot 4: Quantity Surveying Services

Renewal: Contract Duration 2 Years (+1 year) (+1 year) Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

Lot 5: Project Management Services

Lot 5: Project Management Services

Renewal: Contract Duration 2 Years (+1 year) (+1 year) Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

Lot 6: Building Surveying Services

Lot 6: Building Surveying Services

Renewal: Contract Duration 2 Years (+1 year) (+1 year) Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

Lot 7: Fire Safety Engineering Services

Lot 7: Fire Safety Engineering Services

Renewal: Contract Duration 2 Years (+1 year) (+1 year) Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

Lot 1: Mechanical and Electrical Engineering

Lot 1: Mechanical and Electrical Engineering

Renewal: Contract Duration 2 Years (+1 year) (+1 year) Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000598287
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369845
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support


CPV Codes

35110000 - Firefighting, rescue and safety equipment

71200000 - Architectural and related services

71311000 - Civil engineering consultancy services

71315300 - Building surveying services

71324000 - Quantity surveying services

71333000 - Mechanical engineering services

71530000 - Construction consultancy services

72224000 - Project management consultancy services

Notice Value(s)

Tender Value
£980,000 £500K-£1M
Lots Value
£970,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Oct 20196 years ago
Submission Deadline
25 Oct 2019Expired
Future Notice Date
Not specified
Award Date
18 Oct 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Contract Duration 2 Years (+1 year) (+1 year) Framework shall renewed in 2 years or 4 years if optional extensions are activated.

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SCOTTISH POLICE AUTHORITY
Contact Name
Not specified
Contact Email
charlotte.reid@scotland.pnn.police.uk, procurementtenders@scotland.pnn.police.uk
Contact Phone
+44 1786895000

Buyer Location

Locality
GLASGOW
Postcode
G51 1DZ
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Govan
Westminster Constituency
Glasgow South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP366819
    PROC19/20-584 - Provision of Estates Professional Services (Framework Agreement) - The Scottish Police Authority (known as the "the Authority") is seeking to create a Multi-Supplier / Multi-Lot Framework Agreement for the Provision of Estates Professional Services. The Authority are responsible for the upkeep and maintenance of approximately five hundred and eighty (580) properties and facilities, throughout the whole geographical area of Scotland. This Framework Agreement will be used to assist with, or take responsibility for, the design, costing or implementation of a wide variety of projects under the direction of the Estates team. The Framework Agreement will cover the full geographical areas of Scotland. This Framework Agreement shall be divided into seven (7) individual Lots, a maximum of four (4) Contractors shall be appointed to each Lot. Tenderers are invited to bid for one (1), multiple or all Lots, however part Lots will not be considered.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369577
    PROC19/20-584 - Provision of Estates Professional Services (Framework Agreement) - The Scottish Police Authority (known as the "the Authority") is seeking to create a Multi-Supplier / Multi-Lot Framework Agreement for the Provision of Estates Professional Services. The Authority are responsible for the upkeep and maintenance of approximately five hundred and eighty (580) properties and facilities, throughout the whole geographical area of Scotland. This Framework Agreement will be used to assist with, or take responsibility for, the design, costing or implementation of a wide variety of projects under the direction of the Estates team. The Framework Agreement will cover the full geographical areas of Scotland. This Framework Agreement shall be divided into seven (7) individual Lots, a maximum of four (4) Contractors shall be appointed to each Lot. Tenderers are invited to bid for one (1), multiple or all Lots, however part Lots will not be considered.

Open Contracting Data Standard (OCDS)

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                    "description": "ESPD Question 4A.1 Trade Registers It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question, If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. ESPD Question 4A.2 Authorisation/Membership Where it is required, within a Tenderer's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Tenderers must confirm if they hold the following authorisation or memberships (this varies depending on each individual Lot) LOT 1: Mechanical and Electrical Engineering: Chartered Institute of Building Services Engineers (CIBSE); or Association of Consulting Engineers (ACE) or Institute of Engineering and Technology (IET); or Energy Institute (EI) LOT 2: Civil and Structural Engineering Institute of Civil Engineers (ICE); or Association of Consulting Engineers (ACE); or Institute of Structural Engineers (IStructE) LOT 3: Architectural Services Royal Incorporation of British Architects (RIBA) LOT 4: Quantity Surveying Services Royal Institution of Chartered Surveyors (RICS). LOT 5: Project Management Services Association for Project Management (APM) or Institute of Civil Engineers (ICE); or Chartered Institute of Building (CIOB); or Royal Institution of Chartered Surveyors (RICS). LOT 6: Building Surveying Services Royal Institution of Chartered Surveyors (RICS). LOT 7: Fire Safety Engineering Services Institution of Fire Engineers (IFE)."
                },
                {
                    "type": "economic",
                    "description": "It is a requirement of this Framework that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, indicated below: ESPD Question 4B5 Insurances Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies. Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate. Professional Indemnity Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate. Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies. ESPD Question 4B6 Financial Standing: The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer's economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the Authority to access a Credit Safe Report. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the Contractor's responsibility to ensure that the information held by Credit Safe is accurate and up to date. For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc. Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission. IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a bankers reference if successful."
                },
                {
                    "type": "technical",
                    "description": "Tenderer's will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents. The below requirements will be requested during the tender process: ESPD Question 4C.1.2 Technical and Professional Ability Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the Provision of Estates Professional Services. Two (2) examples of the provisions of services specifically relating to the services required under this contract for each applicable Lot that the tenderer is bidding for will be required and must be from the last three (3) years. If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided. Guidance: The Authority will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise."
                }
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                "endDate": "2020-04-22T00:00:00Z"
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            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 28,
                "periodRationale": "N/A Contract Duration 2 Years (+1 year)(+1year)"
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        },
        "classification": {
            "id": "71530000",
            "scheme": "CPV"
        },
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        "recurrence": {
            "description": "Contract Duration 2 Years (+1 year) (+1 year) Framework shall renewed in 2 years or 4 years if optional extensions are activated."
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        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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                "id": "amd-7",
                "description": "Extended Tender Deadline Date New Deadline 12 noon, 8th November 2019",
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                            "section": "IV.2.2",
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                            "section": "IV.2.6",
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    "language": "EN",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Due to character limit on Public Contract Scotland, please refer to Contract Notice Requirements Document which can be found within the attachment area of Public Contract Scotland Tender for the following requirements: Vetting; ESPD Question 4D.1 Quality Assurance/Health and Safety Requirements; ESPD Question 4D.2 Environmental Management Standards Requirements; Assessment of Employment Status; Living Wage; Equality and Diversity; Declaration of Non-Involvement in Serious Organised Crime; Subcontractor Detail; Data Protection. (SC Ref:601581)",
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    "awards": [
        {
            "id": "PROC19/20-584",
            "title": "Lot 1: Mechanical and Electrical Engineering",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
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