Hard Facilities Management Services Delivery Partners

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000599838-2021-11-18T00:00:00Z",
    "date": "2021-11-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000599838",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-40",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Kelly Faulds",
                "email": "kelly.faulds@edinburgh.gov.uk",
                "telephone": "+44 1315293415",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-15",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "email": "ben.fulton@edinburgh.gov.uk",
                "telephone": "+44 1314693922",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-98",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Kelly Faulds",
                "email": "kelly.faulds@edinburgh.gov.uk",
                "telephone": "+44 1315293415",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-99",
            "name": "Skanska Facilities Manager",
            "identifier": {
                "legalName": "Skanska Facilities Manager"
            },
            "address": {
                "streetAddress": "excel House 1 renshaw place, Motherwell",
                "locality": "GLASGOW",
                "region": "UKM75",
                "postalCode": "ML1 4UF"
            },
            "contactPoint": {
                "telephone": "+44 1698735876"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-100",
            "name": "Mitie Technical Facilities Management",
            "identifier": {
                "legalName": "Mitie Technical Facilities Management"
            },
            "address": {
                "streetAddress": "35 Duchess Road, Rutherglen",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G73 1AU"
            },
            "contactPoint": {
                "telephone": "+44 7385403248"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-101",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-6",
            "name": "Court of Session",
            "identifier": {
                "legalName": "Court of Session"
            },
            "address": {
                "streetAddress": "Bell Street",
                "locality": "Dundee"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "reviewContactPoint",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-98"
    },
    "tender": {
        "id": "CT2247",
        "title": "Hard Facilities Management Services Delivery Partners",
        "description": "The City of Edinburgh Council is seeking to appoint up to two Hard FM Services Delivery Partners for the delivery of Hard FM Services. The contract period will be for 7 years with the option to extend mutually for a further period of 3 years. The contract value is estimated at 100m GBP - 180m GBP over the 10-year duration. Each partner will be responsible for performing Hard FM Services for planned, reactive and small project works in the Council's non-domestic operational estate in an allocated geographical area of the City.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79993000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79993100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45210000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45262700",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50710000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71315000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-11-08T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT368084",
                "documentType": "contractNotice",
                "title": "Hard Facilities Management Services Delivery Partners",
                "description": "The City of Edinburgh Council is seeking to appoint up to two Hard FM Services Delivery Partners for the delivery of Hard FM Services. The contract period will be for 7 years with the option to extend mutually for a further period of 3 years. The contract value is estimated at 100m GBP - 180m GBP over the 10-year duration. Each partner will be responsible for performing Hard FM Services for planned, reactive and small project works in the Council's non-domestic operational estate in an allocated geographical area of the City.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT368084",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "OCT368084-1",
                "title": "ESPD (Scotland) - Hard FM Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT368084&idx=1",
                "datePublished": "2019-10-07T08:46:41Z",
                "dateModified": "2019-10-07T08:46:41Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT368084-2",
                "title": "ESPD Instruction Document - Hard FM Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT368084&idx=2",
                "datePublished": "2019-10-07T08:46:41Z",
                "dateModified": "2019-10-07T08:46:41Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV433577",
                "documentType": "awardNotice",
                "title": "Hard Facilities Management Services Delivery Partners",
                "description": "The City of Edinburgh Council is seeking to appoint up to two Hard FM Services Delivery Partners for the delivery of Hard FM Services. The contract period will be for 7 years with the option to extend mutually for a further period of 3 years. The contract value is estimated at 100m GBP - 180m GBP over the 10-year duration. Each partner will be responsible for performing Hard FM Services for planned, reactive and small project works in the Council's non-domestic operational estate in an allocated geographical area of the City.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV433577",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The City of Edinburgh Council is seeking to appoint up to two Hard Facilities Management (FM) Services Delivery Partners for the delivery of Hard FM Services. The contract period will be for 7 years with the option to extend mutually for a further period of 3 years. The contract value is estimated at GBP100m - GBP180m over the 10-year duration. Each partner will be responsible for performing Hard FM Services for planned, reactive and small project works in the Council's non-domestic operational estate in an allocated geographical area of the City. The Hard FM Services will cover planned and reactive maintenance, statutory compliance, minor works and area wide specific programmes. The scope includes, but is not limited to: Fabric elements, including: roofs and roof drainage, floors and floor finishes, stairs, ceilings, external and internal doors, external walls and finishes, windows, internal walls/ partitions and finishes, external pipework, sanitary services, fixtures and fittings, plumbing, signage, fixed furniture and fittings, external circulation routes including playgrounds and hardstandings, external furniture, external drainage, external signage, and boundary walls, fences and gates; Mechanical & Electrical elements: heating and domestic hot water boilers, oil fired boilers, gas fired boilers, chimney sweeping, feed/ expansion tanks, induced draught fans, combustion air paths, oil storage tanks, boiler efficiency testing, gas fires, heating systems, ventilation inspections, battery operated smoke detectors, AC equipment, smoke vent systems, extraction units, air handling units, air conditioning units, catering equipment, deep cleaning of kitchen canopies and extract ductwork, refrigeration, pressurised hot water plant, distribution boards, electrical fixed wire testing, portable appliance testing, general lighting, lighting rigs, emergency lighting, standby generators, battery equipment, alternators, fire fighting equipment, fire blankets, carbon monoxide sensors, defibrillators, lightning protection, automated doors, mansafe systems, access control systems; and lifts and escalators Further information on the scope of services can be found in the ESPD Instruction Document attached to this Contract Notice.",
                "status": "complete",
                "value": {
                    "amount": 140000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "cost",
                            "name": "Price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Please see information in the ESPD Instruction Document."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract period will be for 7 years with the option to extend mutually for a further period of 3 years."
                }
            }
        ],
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Please see procurement documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "noNegotiationNecessary": true,
            "invitationDate": "2019-11-27T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Part II: Section D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 71 of The Public Contracts (Scotland) Regulations 2015. Part III: Section A, B, C & D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 and 71 of The Public Contracts (Scotland) Regulations 2015. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1 - Bidders are required to have a minimum \"Hard Facilities Management Services\" annual turnover of GBP12.5m for the last two financial years. Where a Bidder does not have an annual turnover of this value, the Council may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4: Current ratio for Current Year: >1.20 Current ratio for Prior Year: >1.20 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.20. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Questions 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employers (Compulsory) Liability Insurance - 10m GBP - Public Liability Insurance - 5m GBP - Contractors All Risk Insurance - 250,000 GBP Where a Tenderer does not hold, or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition. The weighted and mandatory selection criteria can be located in the ESPD Instruction document."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "79993000",
            "scheme": "CPV"
        },
        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "October 2026"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-22",
                "description": "Extension granted to manage Q&A",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2019-11-08T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-11-22T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2019-11-27T00:00:00Z"
                        },
                        "newValue": {
                            "date": "2020-01-07T00:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.3",
                            "label": "Estimated date of dispatch of invitations"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 194-471655"
        }
    ],
    "description": "(SC Ref:674260)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000599838"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000599838"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000599838"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CT2247",
            "suppliers": [
                {
                    "id": "org-99",
                    "name": "Skanska Facilities Manager"
                },
                {
                    "id": "org-100",
                    "name": "Mitie Technical Facilities Management"
                }
            ],
            "relatedLots": [
                "1"
            ],
            "hasSubcontracting": true
        }
    ],
    "contracts": [
        {
            "id": "CT2247",
            "awardID": "CT2247",
            "status": "active",
            "value": {
                "amount": 180000000,
                "currency": "GBP"
            },
            "dateSigned": "2021-10-01T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "240",
                "measure": "bids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "241",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "242",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "243",
                "measure": "foreignBidsFromNonEU",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "244",
                "measure": "electronicBids",
                "value": 7,
                "relatedLot": "1"
            }
        ]
    }
}