Notice Information
Notice Title
Cleaning Services - Nine, Edinburgh Bio-Quarter
Notice Description
SE owns Building Nine, Edinburgh Bio-Quarter located on the Edinburgh Bio-Quarter site on Little France Road, Edinburgh, EH16 4UX. Providing a clean, welcoming and safe environment to all staff, visitors and clients is paramount to SE. This Invitation to Tender (ITT) will establish a single, three-year contract (with the option to extend for a further one-year period) to maintain a clean office environment, and ensure full compliance with SE's environmental obligations whilst ensuring an effective and considered approach to the expenditure of public funds. It is anticipated that the contract will commence on 1 February 2020 for a three-year period, with SE having the option to extend for a further one-year period. Full details can be found within the Invitation to Tender (ITT) and associated documentation.
Lot Information
Lot 1
Scottish Enterprise (SE) is Scotland's main economic development agency and aims to deliver a significant, lasting effect on the Scottish economy. Our role is to help identify and exploit the best opportunities for economic growth. We support ambitious Scottish companies to compete within the global marketplace and help build Scotland's globally competitive sectors. We also work with a range of partners in the public and private sectors to attract new investment to Scotland and to help create a world-class business environment. SE owns Building Nine, Edinburgh Bio-Quarter located on the Edinburgh Bio-Quarter site on Little France Road, Edinburgh, EH16 4UX. Providing a clean, welcoming and safe environment to all staff, visitors and clients is paramount to SE. This Invitation to Tender (ITT) will establish a single, three-year contract (with the option to extend for a further one-year period) to maintain a clean office environment, and ensure full compliance with SE's environmental obligations whilst ensuring an effective and considered approach to the expenditure of public funds. Contract services to incorporate: Internal cleaning of selected offices tenanted & vacant, Laboratories, meeting rooms corridors, staircases & landings, reception & breakout areas, lifts, tea prep & kitchen areas, toilets and showers; Internal (landlords areas only) and external window cleaning; Supply, replenishment and management of cleaning consumables; Supply and management of sanitary requirements; and Specific building requirements for the Edinburgh Bio-Quarter Nine building are identified in the Edinburgh Bio-Quarter Nine Cleaning specification document detail. (Appendix A provides more detail) It is anticipated that the contract will commence on 1 February 2020 for a three-year period, with SE having the option to extend for a further one-year period. It is estimated that the value of this commission will be between GBP310,000.00 and GBP340,000.00 excluding VAT for a period of 36 months, with an option to extend for a further 12 months with a value of between GBP105,000.00 and GBP115,000.00 excluding VAT. In respect of this tender, SE considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 ("TUPE") may apply in respect of the incumbent contractor. SE is a Real Living Wage accredited employer. It is SE's expectation that all suppliers will pay at least the Real Living Wage to their employees engaged on this contract and to promote payment of the Real Living Wage throughout their supply chain. Bidders can find out more about the Real Living Wage at the following link https://www.livingwage.org.uk/ Full details can be found within the Invitation to Tender (ITT) and associated documentation.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Renewal: After the initial 36 month period, Scottish Enterprise will have the option to extend the contract for a further 12 month period at its discretion.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000602226
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB381550
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90910000 - Cleaning services
90911200 - Building-cleaning services
90919200 - Office cleaning services
Notice Value(s)
- Tender Value
- £455,000 £100K-£500K
- Lots Value
- £455,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £292,461 £100K-£500K
Notice Dates
- Publication Date
- 21 Feb 20206 years ago
- Submission Deadline
- 6 Dec 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Feb 20206 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- It is envisaged that this contract will require to be renewed near the end date of this contract period. SE prepare a forward plan of procurement and this will appear in a future iteration of the forward plan when appropriate.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SCOTTISH ENTERPRISE C/O COLLIERS INTERNATIONAL
- Contact Name
- Adam Cunningham
- Contact Email
- adam.cunningham@scotent.co.uk
- Contact Phone
- +44 1413437925
Buyer Location
- Locality
- GLASGOW
- Postcode
- G2 1RW
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM Scotland
-
- Local Authority
- Glasgow City
- Electoral Ward
- Anderston/City/Yorkhill
- Westminster Constituency
- Glasgow North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=12
22nd November 2019 - Consumables information as per tender query. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=10
8th November 2019 - Section 4 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=11
8th November 2019 - Section 4 - Pricing Schedule - Pricing Schedule updated to include a section for waste services -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=1
4th November 2019 - Invitation to Tender (ITT) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=2
4th November 2019 - Appendix A - Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=3
4th November 2019 - Appendix B - Health & Safety -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=4
4th November 2019 - Appendix C - Risk Register -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=5
4th November 2019 - Appendix D - KPIs -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=6
4th November 2019 - Appendix E - EBQ plans -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=7
4th November 2019 - Appendix F - TUPE information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=8
4th November 2019 - Appendix 4 - ESPD -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV370837&idx=9
4th November 2019 - Appendix 7 - Confidentiality Agreement -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370837
Cleaning Services - Nine, Edinburgh Bio-Quarter - SE owns Building Nine, Edinburgh Bio-Quarter located on the Edinburgh Bio-Quarter site on Little France Road, Edinburgh, EH16 4UX. Providing a clean, welcoming and safe environment to all staff, visitors and clients is paramount to SE. This Invitation to Tender (ITT) will establish a single, three-year contract (with the option to extend for a further one-year period) to maintain a clean office environment, and ensure full compliance with SE's environmental obligations whilst ensuring an effective and considered approach to the expenditure of public funds. It is anticipated that the contract will commence on 1 February 2020 for a three-year period, with SE having the option to extend for a further one-year period. Full details can be found within the Invitation to Tender (ITT) and associated documentation. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB381550
Cleaning Services - Nine, Edinburgh Bio-Quarter - SE owns Building Nine, Edinburgh Bio-Quarter located on the Edinburgh Bio-Quarter site on Little France Road, Edinburgh, EH16 4UX. Providing a clean, welcoming and safe environment to all staff, visitors and clients is paramount to SE. This Invitation to Tender (ITT) will establish a single, three-year contract (with the option to extend for a further one-year period) to maintain a clean office environment, and ensure full compliance with SE's environmental obligations whilst ensuring an effective and considered approach to the expenditure of public funds. It is anticipated that the contract will commence on 1 February 2020 for a three-year period, with SE having the option to extend for a further one-year period. Full details can be found within the Invitation to Tender (ITT) and associated documentation.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "Statement for ESPD question 4B.1.2 - bidders will be required to have an average yearly turnover of a minimum of GBP225,000.00 for the last TWO years. Statement for ESPD question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading. Statement for ESPD question 4B.4 - Bidders will be requested to state the value for the Quick Liquidity Ratio. Ratio = (Current Assets - Inventory) / Current Liabilities. The ratio should be equal to or greater than 0.8. Statement for ESPD question 4B.5.1 - Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise. - Employer's (Compulsory) Liability Insurance - 5 million GBP - Public Liability Insurance Bidders must state the value of insurance that they think is appropriate for the contract."
},
{
"type": "technical",
"description": "Statement for ESPD question 4C.1.2 - Bidders will be required to provide THREE EXAMPLES that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice and Section 3 of the ITT. Bidders should detail their experience within the last 3 years. Bidders may submit examples in a separate document to allow room to provide details of the service provided, this should be referenced clearly."
}
]
},
"submissionTerms": {
"languages": [
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"classification": {
"id": "90910000",
"scheme": "CPV"
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"reviewDetails": "In the first instance, contact the Head of Procurement, FM & Risk - Philip Martin - enquiries@scotent.co.uk. An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Publiic Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.",
"hasRecurrence": true,
"recurrence": {
"description": "It is envisaged that this contract will require to be renewed near the end date of this contract period. SE prepare a forward plan of procurement and this will appear in a future iteration of the forward plan when appropriate."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "Statement for ESPD question 4D.1 - bidders are required to hold the following and are required to provide with their tender submission: 2. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. 3. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence. 4. Health and Safety Procedures - bidders are required to have in place and provide evidence of with tender submissions - a documented process demonstrating the bidder's arrangements for ensuring that H&S measures are effective in reducing/preventing incidents, occupational ill-health and accidents. This must provide details of the arrangements for H&S management that are relevant to the nature and scales of the requirement. Statement for ESPD question 4D.2 - bidders are required to have in place and provide with tender submissions - documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder's organisation's environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints. Statement for ESPD question 2A.17 - Form of Participation (Notably as part of a group, consortium, joint venture or similar) Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. Statement for ESPD question 2D.1.2 - If a substantial proportion of the work would go to a subcontractor we may ask for a completed ESPD form for those subcontractors (only Sections A and B of Part II and Part III will be requested). We will advise bidders if we require this information prior to the subcontractor commencing work on the contract. (SC Ref:613322)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
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"name": "Confida FM Limited"
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"status": "active",
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"scheme": "EU-OJ",
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