Notice Information
Notice Title
Provision of a Human Resources & Payroll Solution, plus Associated services
Notice Description
About the Contracting Authority -circa 4,000 employees plus a large number of hourly-paid staff -four academic faculties (subdivided into schools and/or departments) -four chief officer professional services support areas -individuals from over 70 countries Employee and worker engagements include: -salaried, on or off incremental pay scales -paid monthly based on hours worked -entitled to contractual allowances, overtime or other premium rates -term-time work -compressed or non-standard work patterns Employees and workers: -may have multiple, concurrent forms of engagement, including staff who hold a main salaried appointment and engage in additional paid work -may be engaged to work throughout the year on several discrete assignments -bulk pay increases result from pay award changes, annual incremental progression and performance review activities -maintains several relevant occupational schemes (in addition to applicable statutory schemes) that supersede statutory entitlements for eligible staff, for example relating to allowance for holidays, sickness, and families. Three pension schemes: -Universities Superannuation Scheme (USS) -Local Government Pension Scheme (LGPS) -the Scottish Teachers Superannuation Scheme (STSS) Legislative requirements, as relevant to HR and Payroll/Pensions compliance; -UKVI compliance in respect of right to work in the UK (notably non-EEA sponsored staff and student workers) -HMRC -Data Protection The Contracting Authority is seeking to replace its current in-house HR and Payroll system with an effective and efficient solution that meets our current and future requirements with regard to Human Resources Management, Payroll and Pensions, in a secure, dependable and compliant manner. The system must provide comprehensive self-service functionality for staff and managers, including real-time management information and reporting (e.g. absence management, talent management), and be mobile optimised to support an increasingly agile workforce. Scope: -A Cloud based, Software-as-a-Service offering that meets the Contracting Authority's detailed requirements -Implementation services -Consultancy across various implementation topics when and if required, and participation in Business Change activities -Training -Ongoing maintenance and support -Perpetual compliance with Scottish and UK legislation, as applicable The anticipated start of the project's implementation phase is the first quarter of 2021, with delivery of core HR/Payroll functionality and associated interfaces/integration by quarter two of 2022, and further functionality deployed by quarter two of 2023. Recruitment and applicant tracking functionality will be evaluated with the main tender, however this will be considered as an optional phase, allowing the Contracting Authority to decide whether or not to implement, dependent upon product functionality and cost effectiveness. We will require the supplier to provide a dedicated project manager and project team that has relevant experience delivering this type and scale of project, who will participate in end-to-end delivery and collaborate with the contracting authority throughout. The supplier's project manager and team are expected to work from the location of the Contracting Authority as required. Streamlining of business processes is an essential outcome for this project and significant business change activity will complement system deployment. We shall therefore require the supplier to collaborate with our Business Change Manager in this regard and on designing the future Operating Model, inclusive of support and training.
Lot Information
Lot 1
Due to character restrictions imposed by the advertising portal, potential Candidates should refer to the description provided within Section 2.1 of the Invitation to Participate document, which is provided, free of charge, via the E-Tendering System. Section 2.1 of the Invitation to Participate document details: -the Requirement -the Environment -the Product -the Project. Please note that the duration of the contract is inclusive of an initial period of seven (7) years, plus seven (7) optional extensions, each at twelve (12) months each, to be exercised at the entire discretion of the Contracting Authority.
Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of suppliers or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.
Renewal: Initial Contract Term is eighty-four (84) months. Contract to be awarded will provision for seven (7) extensions, at 12 months per extension, to be exercised at the entire discretion of the Contracting Authority. These extensions have been factored into the total duration noted above.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000602713
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402666
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48000000 - Software package and information systems
79631000 - Personnel and payroll services
Notice Value(s)
- Tender Value
- £5,100,000 £1M-£10M
- Lots Value
- £5,100,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 Dec 20205 years ago
- Submission Deadline
- 3 Jul 2020Expired
- Future Notice Date
- 1 Mar 2020Expired
- Award Date
- 18 Dec 20205 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Unsuccessful
- Lots Status
- Unsuccessful
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF STRATHCLYDE
- Contact Name
- Not specified
- Contact Email
- david.waddell@strath.ac.uk, kirstie.peffers@strath.ac.uk
- Contact Phone
- +44 1415482823
Buyer Location
- Locality
- GLASGOW
- Postcode
- G1 1QE
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Anderston/City/Yorkhill
- Westminster Constituency
- Glasgow North East
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370811
Provision of a Human Resources and Payroll Solution - See additional comments -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387528
Provision of a Human Resources & Payroll Solution, plus Associated services - About the Contracting Authority -circa 4,000 employees plus a large number of hourly-paid staff -four academic faculties (subdivided into schools and/or departments) -four chief officer professional services support areas -individuals from over 70 countries Employee and worker engagements include: -salaried, on or off incremental pay scales -paid monthly based on hours worked -entitled to contractual allowances, overtime or other premium rates -term-time work -compressed or non-standard work patterns Employees and workers: -may have multiple, concurrent forms of engagement, including staff who hold a main salaried appointment and engage in additional paid work -may be engaged to work throughout the year on several discrete assignments -bulk pay increases result from pay award changes, annual incremental progression and performance review activities -maintains several relevant occupational schemes (in addition to applicable statutory schemes) that supersede statutory entitlements for eligible staff, for example relating to allowance for holidays, sickness, and families. Three pension schemes: -Universities Superannuation Scheme (USS) -Local Government Pension Scheme (LGPS) -the Scottish Teachers Superannuation Scheme (STSS) Legislative requirements, as relevant to HR and Payroll/Pensions compliance; -UKVI compliance in respect of right to work in the UK (notably non-EEA sponsored staff and student workers) -HMRC -Data Protection The Contracting Authority is seeking to replace its current in-house HR and Payroll system with an effective and efficient solution that meets our current and future requirements with regard to Human Resources Management, Payroll and Pensions, in a secure, dependable and compliant manner. The system must provide comprehensive self-service functionality for staff and managers, including real-time management information and reporting (e.g. absence management, talent management), and be mobile optimised to support an increasingly agile workforce. Scope: -A Cloud based, Software-as-a-Service offering that meets the Contracting Authority's detailed requirements -Implementation services -Consultancy across various implementation topics when and if required, and participation in Business Change activities -Training -Ongoing maintenance and support -Perpetual compliance with Scottish and UK legislation, as applicable The anticipated start of the project's implementation phase is the first quarter of 2021, with delivery of core HR/Payroll functionality and associated interfaces/integration by quarter two of 2022, and further functionality deployed by quarter two of 2023. Recruitment and applicant tracking functionality will be evaluated with the main tender, however this will be considered as an optional phase, allowing the Contracting Authority to decide whether or not to implement, dependent upon product functionality and cost effectiveness. We will require the supplier to provide a dedicated project manager and project team that has relevant experience delivering this type and scale of project, who will participate in end-to-end delivery and collaborate with the contracting authority throughout. The supplier's project manager and team are expected to work from the location of the Contracting Authority as required. Streamlining of business processes is an essential outcome for this project and significant business change activity will complement system deployment. We shall therefore require the supplier to collaborate with our Business Change Manager in this regard and on designing the future Operating Model, inclusive of support and training. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402666
Provision of a Human Resources & Payroll Solution, plus Associated services - About the Contracting Authority -circa 4,000 employees plus a large number of hourly-paid staff -four academic faculties (subdivided into schools and/or departments) -four chief officer professional services support areas -individuals from over 70 countries Employee and worker engagements include: -salaried, on or off incremental pay scales -paid monthly based on hours worked -entitled to contractual allowances, overtime or other premium rates -term-time work -compressed or non-standard work patterns Employees and workers: -may have multiple, concurrent forms of engagement, including staff who hold a main salaried appointment and engage in additional paid work -may be engaged to work throughout the year on several discrete assignments -bulk pay increases result from pay award changes, annual incremental progression and performance review activities -maintains several relevant occupational schemes (in addition to applicable statutory schemes) that supersede statutory entitlements for eligible staff, for example relating to allowance for holidays, sickness, and families. Three pension schemes: -Universities Superannuation Scheme (USS) -Local Government Pension Scheme (LGPS) -the Scottish Teachers Superannuation Scheme (STSS) Legislative requirements, as relevant to HR and Payroll/Pensions compliance; -UKVI compliance in respect of right to work in the UK (notably non-EEA sponsored staff and student workers) -HMRC -Data Protection The Contracting Authority is seeking to replace its current in-house HR and Payroll system with an effective and efficient solution that meets our current and future requirements with regard to Human Resources Management, Payroll and Pensions, in a secure, dependable and compliant manner. The system must provide comprehensive self-service functionality for staff and managers, including real-time management information and reporting (e.g. absence management, talent management), and be mobile optimised to support an increasingly agile workforce. Scope: -A Cloud based, Software-as-a-Service offering that meets the Contracting Authority's detailed requirements -Implementation services -Consultancy across various implementation topics when and if required, and participation in Business Change activities -Training -Ongoing maintenance and support -Perpetual compliance with Scottish and UK legislation, as applicable The anticipated start of the project's implementation phase is the first quarter of 2021, with delivery of core HR/Payroll functionality and associated interfaces/integration by quarter two of 2022, and further functionality deployed by quarter two of 2023. Recruitment and applicant tracking functionality will be evaluated with the main tender, however this will be considered as an optional phase, allowing the Contracting Authority to decide whether or not to implement, dependent upon product functionality and cost effectiveness. We will require the supplier to provide a dedicated project manager and project team that has relevant experience delivering this type and scale of project, who will participate in end-to-end delivery and collaborate with the contracting authority throughout. The supplier's project manager and team are expected to work from the location of the Contracting Authority as required. Streamlining of business processes is an essential outcome for this project and significant business change activity will complement system deployment. We shall therefore require the supplier to collaborate with our Business Change Manager in this regard and on designing the future Operating Model, inclusive of support and training.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
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"language": "EN",
"description": "Due to character restrictions imposed by the advertising portal, potential Candidates should refer to the Invitation to Participate document, section 3, regarding the selection criteria applicable to this exercise. This document is available for download, free of charge, via the e-Tendering System. (SC Ref:639547)",
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"scheme": "EU-OJ",
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