Award

Adult Sensory Impairment

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 4 releases in its history.

Award

15 Sep 2020 at 00:00

TenderUpdate

09 Mar 2020 at 00:00

Tender

06 Feb 2020 at 00:00

Planning

20 Dec 2019 at 00:00

Summary of the contracting process

The City of Edinburgh Council is conducting a public procurement process for Adult Sensory Impairment services, initiated through an open tender procedure. This process is currently in the award stage, with a successful completion anticipated for contracts that provide support across four distinct lots, catering to various needs related to sensory impairments. The procurement, classified under services, primarily targets the local authority region (Edinburgh) and aims to enhance community support. Key dates include the original bid deadline of 17 March 2020 and an award notice issued on 15 September 2020, as the contracts are set to become operational from 1 October 2020.

This procurement presents significant opportunities for businesses, particularly small and medium-sized enterprises (SMEs) with expertise in providing sensory support services. Companies capable of delivering specialised rehabilitation and mobility services, eye clinic support, social work services for Deaf users, and equipment installation will find suitable roles in this market. With an emphasis on quality and carefully structured award criteria, businesses can leverage their skills to secure contracts that not only contribute to their growth but also improve the quality of life for individuals with sensory impairments in the community.

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Notice Title

Adult Sensory Impairment

Notice Description

The City of Edinburgh Council is seeking tenders from providers who can deliver Adult Sensory Impairment services. This service is divided into four lots.

Lot Information

Visual impairment rehabilitation and mobility service for Edinburgh

Visual impairment rehabilitation and mobility service for Edinburgh. The existing FTE for City of Edinburgh Council amounts to approximately 3.8. This service will also include an allocation for equipment, and the retention/administration of the statutory CVI register adding in the region of 250 entries per year. Rehabilitation and mobility staff require to be appropriately qualified and registered with a relevant professional body.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence on 1 October 2020 for a period of three years with the option to extend for two periods of up to twelve months, undertaken at the sole discretion of the Council.

Eye Clinic Support Service

Eye Clinic Support Service supporting around 800-1000 people from across Lothian (new individuals, returning individuals and families and carers) per year. Please note this service is part-funded by NHS Lothian to take account of service users living in the wider NHS Lothian area.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence on 1 October 2020 for a period of three years with the option to extend for two periods of up to twelve months, undertaken at the sole discretion of the Council.

Specialist social work service chiefly for Deaf British Sign Language users

Specialist social work service chiefly for Deaf British Sign Language users and a smaller proportion of people who are hard of hearing /deafened people and deafblind people in Edinburgh, providing in the region of 40-60 assessments/reviews chiefly in British Sign Language per year plus associated social work duty tasks, together with a BSL interpretation duty service to run for four hours each week throughout the year. Staff for each component of this service require to be appropriately qualified and registered with a relevant professional body.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence on 1 October 2020 for a period of three years with the option to extend for two periods of up to twelve months, undertaken at the sole discretion of the Council.

Deaf equipment service

Deaf equipment service delivering between 150 and 250 installations per year in Edinburgh to Deaf BSL users, people who are hard of hearing, deafened people and deafblind people , together with the provision of a demonstration area and advice service on equipment and technology for clients to self-purchase, download etc. A proportion of the service delivery will be required in British Sign Language.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence on 1 October 2020 for a period of three years with the option to extend for two periods of up to twelve months, undertaken at the sole discretion of the Council.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000608964
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394917
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

33 - Medical equipments, pharmaceuticals and personal care products

48 - Software package and information systems

85 - Health and social work services


CPV Codes

32552160 - Telephones for hearing-impaired

33185000 - Hearing aids

33185100 - Parts and accessories for hearing aids

48814400 - Clinical information system

85000000 - Health and social work services

85300000 - Social work and related services

85310000 - Social work services

85312500 - Rehabilitation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,316,265 £1M-£10M

Notice Dates

Publication Date
15 Sep 20205 years ago
Submission Deadline
16 Mar 2020Expired
Future Notice Date
14 Feb 2020Expired
Award Date
26 Jun 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Not specified
Contact Email
ben.fulton@edinburgh.gov.uk
Contact Phone
+44 1315296432

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

DEAF ACTION

ROYAL BLIND SCHOOL

VISIBILITY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380049&idx=10",
                "datePublished": "2020-02-10T08:53:05Z",
                "dateModified": "2020-02-10T08:53:05Z",
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            {
                "id": "SEP394917",
                "documentType": "awardNotice",
                "title": "Adult Sensory Impairment",
                "description": "The City of Edinburgh Council is seeking tenders from providers who can deliver Adult Sensory Impairment services. This service is divided into four lots.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394917",
                "format": "text/html"
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        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
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                "id": "1",
                "type": [
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        "bidOpening": {
            "date": "2020-03-16T12:00:00Z"
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                    "type": "economic",
                    "description": "Tenderers are required to have a minimum \"general\" annual turnover of as detailed below for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Lot Minimum Turnover 1 GBP 400,000 2 GBP 100,000 3 GBP 200,000 4 GBP 200,000 Where a tenderer is applying for multiple Lots turnover must be at least the cumulative value of the minimum turnover for each relevant Lot applied for. Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers (Compulsory) Liability Insurance - GBP 5m Public Liability - GBP 10m Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition. Tenderers will be required provide the following information: Current ratio for Current Year: 1.1 Current ratio for Prior Year: 1.1 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.1. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition.",
                    "minimum": "Minimum level(s) of standards required: \"General\" annual turnover in each of the last two financial years as below; Lot Minimum Turnover 1 GBP 400,000 2 GBP 100,000 3 GBP 200,000 4 GBP 200,000 Where a tenderer is applying for multiple Lots turnover must be at least the cumulative value of the minimum turnover for each relevant Lot applied for. The current ratio for each of the last two financial years must exceed 1.1. Employer's Liability Insurance (minimum of GBP 5 Million) Public Liability Insurance (minimum of GBP 10 million)"
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        },
        "submissionTerms": {
            "languages": [
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            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "reviewDetails": "Appeals Procedure - A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "amd-43",
                "description": "The contract deadline has been extended slightly to allow Tenderers sufficient time to consider the responses given to questions.",
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                        "newValue": {
                            "date": "2020-03-17T12:00:00Z"
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                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
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                    },
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                            "date": "2020-03-16T12:00:00Z"
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                        "newValue": {
                            "date": "2020-03-17T12:00:00Z"
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                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "(SC Ref:630597)",
    "links": [
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    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
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            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 029-068850"
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    ],
    "awards": [
        {
            "id": "CT2640-1",
            "title": "Eye Clinic Support Service",
            "suppliers": [
                {
                    "id": "org-165",
                    "name": "Visibility"
                }
            ],
            "relatedLots": [
                "2"
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        },
        {
            "id": "CT2640-2",
            "title": "Visual impairment rehabilitation and mobility service for Edinburgh",
            "suppliers": [
                {
                    "id": "org-166",
                    "name": "Royal Blind School"
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            ],
            "relatedLots": [
                "1"
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        },
        {
            "id": "CT2640-3",
            "title": "Specialist social work service chiefly for Deaf British Sign Language users",
            "suppliers": [
                {
                    "id": "org-167",
                    "name": "Deaf Action"
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            "relatedLots": [
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        },
        {
            "id": "CT2640-4",
            "title": "Deaf equipment service",
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                    "id": "org-167",
                    "name": "Deaf Action"
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            ],
            "relatedLots": [
                "4"
            ]
        }
    ],
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            "id": "CT2640-1",
            "awardID": "CT2640-1",
            "title": "Eye Clinic Support Service",
            "status": "active",
            "value": {
                "amount": 251630,
                "currency": "GBP"
            },
            "dateSigned": "2020-08-12T00:00:00Z"
        },
        {
            "id": "CT2640-2",
            "awardID": "CT2640-2",
            "title": "Visual impairment rehabilitation and mobility service for Edinburgh",
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            "id": "CT2640-3",
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            "title": "Specialist social work service chiefly for Deaf British Sign Language users",
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                "amount": 574810,
                "currency": "GBP"
            },
            "dateSigned": "2020-06-26T00:00:00Z"
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            "dateSigned": "2020-08-26T00:00:00Z"
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                "value": 3,
                "relatedLot": "2"
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                "measure": "smeBids",
                "value": 3,
                "relatedLot": "2"
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            {
                "id": "233",
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                "relatedLot": "2"
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            {
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                "measure": "foreignBidsFromNonEU",
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            {
                "id": "235",
                "measure": "electronicBids",
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                "measure": "smeBids",
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                "relatedLot": "1"
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            {
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                "relatedLot": "1"
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                "relatedLot": "1"
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            {
                "id": "240",
                "measure": "electronicBids",
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            {
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}