Tender

Reactive Repairs Contractors' Framework

ALBYN HOUSING SOCIETY

This public procurement record has 5 releases in its history.

TenderUpdate

10 Nov 2020 at 00:00

TenderUpdate

22 Sep 2020 at 00:00

TenderUpdate

27 May 2020 at 00:00

TenderUpdate

18 Mar 2020 at 00:00

Tender

04 Mar 2020 at 00:00

Summary of the contracting process

The Reactive Repairs Contractors' Framework tender, issued by Albyn Housing Society, is currently at the award stage. The project aims to appoint multiple contractors to undertake reactive repairs across tenanted and vacant properties located in the Highlands of Scotland. The submission deadline for tender documents has been extended to noon on 12 November 2020, following the initial deadline of 10 November 2020. The main procurement category is services, with a total estimated value of £6.5 million, and the procurement method adopted is an open procedure.

This tender presents significant opportunities for businesses specialising in repairs and maintenance, particularly those that offer electrical, plumbing, joinery, or general building services. Contractors with experience in multi-trade capabilities as well as those who can provide single or dual-trade solutions are well-suited to compete for any of the six area-based lots available. Particularly, small and micro enterprises stand a good chance of success, given the tender's expectations for contractor engagement and the focus on localised service delivery in the Highlands.

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Notice Title

Reactive Repairs Contractors' Framework

Notice Description

Albyn Housing Society is looking to appoint a number of contractors to its Framework to deliver reactive repairs to tenanted and vacant properties across its operating area in the Highlands of Scotland. There will be 6 Area based lots and Albyn is looking for a) single- or dual-trade contractors who can provide one or more of electrical, plumbing, and joinery, and b) multi-trade contractors who can provide all of electrical, plumbing, joinery and general building repairs

Lot Information

Inverness & Surrounding Area

A Framework with up to 11 contractors providing electrical, plumbing, joinery and general building repairs to over 1,400 homes owned and managed by Albyn within the area.

Renewal: Can be extended for a up to a further 2 years to a maximum of 4 years

Cairngorms

A framework with up to 11 contractors providing electrical, plumbing, joinery and general building repairs to nearly 300 properties owned and managed by Albyn within the area.

Renewal: Can be extended for up to a further 2 years to a maximum of 4 years.

Caithness

A Framework with up to 11 contractors providing electrical, plumbing, joinery and general building repairs to over 100 homes owned and managed by Albyn within the area.

Renewal: Can be extended for up to a further 2 years to a maximum of 4 years

Invergordon, Dornoch & Surrounding Area

A Framework with up to 11 contractors providing electrical, plumbing, joinery and general building repairs to around 1,000 homes owned and managed by Albyn within the area.

Renewal: Can be extended for up to a further 2 years to a maximum of 4 years

North West Coast

A Framework with up to 11 contractors providing electrical, plumbing, joinery and general building repairs to around 60 homes owned and managed by Albyn within the area.

Renewal: Can be extended for up to a further 2 years to a maximum of 4 years

South West Coast & Dingwall

A Framework with up to 11 contractors providing electrical, plumbing, joinery and general building repairs to over 500 homes owned and managed by Albyn within the area.

Renewal: Can be extended for up to a further 2 years to a maximum of 4 years

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000610481
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399576
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£6,500,000 £1M-£10M
Lots Value
£6,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Nov 20205 years ago
Submission Deadline
14 Apr 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ALBYN HOUSING SOCIETY
Contact Name
Tim Frondigoun
Contact Email
tfrondigoun@arkconsultancy.co.uk
Contact Phone
+44 1215153831

Buyer Location

Locality
INVERGORDON
Postcode
IV18 0DL
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM61 Caithness and Sutherland, and Ross and Cromarty, TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey

Local Authority
Highland
Electoral Ward
Cromarty Firth
Westminster Constituency
Caithness, Sutherland and Easter Ross

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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                    "description": "Can be extended for up to a further 2 years to a maximum of 4 years"
                }
            },
            {
                "id": "5",
                "title": "North West Coast",
                "description": "A Framework with up to 11 contractors providing electrical, plumbing, joinery and general building repairs to around 60 homes owned and managed by Albyn within the area.",
                "status": "active",
                "value": {
                    "amount": 150000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Customer Care and Communication",
                            "description": "10"
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                        {
                            "type": "price",
                            "description": "60"
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                },
                "hasOptions": false,
                "submissionTerms": {
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                "contractPeriod": {
                    "durationInDays": 720
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                "hasRenewal": true,
                "renewal": {
                    "description": "Can be extended for up to a further 2 years to a maximum of 4 years"
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            },
            {
                "id": "6",
                "title": "South West Coast & Dingwall",
                "description": "A Framework with up to 11 contractors providing electrical, plumbing, joinery and general building repairs to over 500 homes owned and managed by Albyn within the area.",
                "status": "active",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
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                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Customer Care and Communication",
                            "description": "10"
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                        {
                            "type": "price",
                            "description": "60"
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                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 720
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                "hasRenewal": true,
                "renewal": {
                    "description": "Can be extended for up to a further 2 years to a maximum of 4 years"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
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        "bidOpening": {
            "date": "2020-04-14T13:00:00Z"
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        "selectionCriteria": {
            "criteria": [
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                    "type": "suitability",
                    "description": "Contractors will be required to hold CHAS accreditation at Premium level or higher prior to being awarded the contract. Where the Contractor will be undertaking electrical repair, servicing testing or installation work then NIC-EIC or Select registration will also be required."
                },
                {
                    "type": "economic",
                    "description": "Employer's Liability Insurance Public Liability Insurance",
                    "minimum": "Employer's Liability Insurance: 5m GPB Public Liability Insurance: 5m GPB"
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                {
                    "type": "technical",
                    "description": "Examples of services undertaken in past 3 years Technicians to be deployed to the contract External Accreditation Subcontracting",
                    "minimum": "Examples of services undertaken must be directly relevant to Albyn's stated requirement. Information provided on individuals and trades to be deployed and commitment to obtain Basic Disclosure from Disclosure Scotland for those individuals External Accreditation - CHAS Premium level (either existing or commitment to obtain prior to commencement); appropriate accreditation and certification of all employees required to carry out electrical repair, servicing, testing and installation works -NIC-EIC and/or SELECT registered Information to be provided on proposed subcontractors who should also meet the Selection Criteria"
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                "maximumParticipants": 66,
                "periodRationale": "Not applicable"
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        },
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        "legalBasis": {
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        "amendments": [
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                "id": "amd-31",
                "description": "As a result of the current situation regarding Coronavirus, Albyn has decided to extend the tender period by 2 months. This will be kept under review and further updates will be provided.",
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                        "oldValue": {
                            "date": "2020-04-14T12:00:00Z"
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                            "section": "IV.2.2",
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                        "oldValue": {
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            {
                "id": "amd-2",
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            {
                "id": "amd-5",
                "description": "Given the current times we are working in and the impact of covid we have made the decision to put back our tender submission date until 10 November 2020. This is a positive decision is to recognise that contractors are still getting back on their feet after lockdown but also now in a better position to understand the impact of Covid on their businesses and their future plans.",
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            {
                "id": "amd-12",
                "description": "Please note that the deadline for tender submissions has been extended by 48 hours to noon on Thursday 12 November.",
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        ]
    },
    "language": "EN",
    "description": "Bidders must use the web link provided in this Notice to access the Selection Questionnaire (ESPD (Scotland))and Standard Statements. Bidders must complete the Selection Questionnaire, using the information provided in this Notice and the Standard Statements as guidance, along with the Method Statements, Pricing Proposals and Tender Declaration as set out within the Tender Documents. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract reserving the right to cancel or awarding part or parts of this contract. The Contracting Authority shall not be liable for any cost or expense incurred by operators in connection with the completion and return of information requested in this Contract Notice. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=610481. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: It is envisaged that many of the contractors on the Framework will be small and micro enterprises. The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: It is envisaged that many of the contractors on the Framework will be small and micro enterprises. (SC Ref:610481)",
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