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Ad-hoc repair and maintenance of vehicles, plant and equipment framework

North Ayrshire Council

This public procurement record has 3 releases in its history.

Award

09 Feb 2021 at 00:00

OJEU - F3 - Contract Award Notice
Tender

04 Sep 2020 at 01:00

OJEU - F2 - Contract Notice
Planning

13 Feb 2020 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

North Ayrshire Council is engaging in a public procurement process for an "Ad-hoc repair and maintenance of vehicles, plant and equipment framework". This initiative falls within the services industry and is based in North Ayrshire, covering areas including the islands of Arran and Cumbrae. The tender is implemented through an open procedure, with contracts valued at £253,000. The contract award period commenced on 9th October 2020, while the delivery of services is planned to span until early 2023, with a potential extension option for another 12 months. Interested parties should be mindful of the bid submission deadlines and the detailed criteria laid out for participation.

This procurement provides an excellent opportunity for businesses involved in vehicle and equipment maintenance, such as those specialising in repairs, servicing, and welding fabrication. SMEs and larger entities with a proven track record in these areas would be ideally suited to compete, particularly those with the necessary resources and qualifications to meet the council's compliance standards. With multiple lots available, each catering to different maintenance needs, firms can tailor their bids to align with specific service provision opportunities, significantly enhancing potential business growth in the region.

How relevant is this notice?

Notice Information

Notice Title

Ad-hoc repair and maintenance of vehicles, plant and equipment framework

Notice Description

North Ayrshire Council is seeking to appoint service providers to supplement their in-house provision of a repairs and maintenance service to vehicle, plant and equipment and any associated equipment fitted to vehicles. The service requirement includes repairs, services, routine planned inspections and maintenance to vehicles, plant and any associated equipment fitted to vehicles. Any work that cannot be completed in-house will be called off from this framework as and when required. The services will be delivered in North Ayrshire including the islands of Arran and Cumbrae. The scope of services is divided into 3 lots.

Lot Information

Repair and maintenance of vehicle lifts & hook loaders

Service and repair of vehicle passenger and tail lifts and truck mounted hook loaders will be required for the following; - Underfloor and inboard passenger tail lifts - Van and truck mounted tail lifts - Hook and crane mounted loaders

Renewal: This contract has an option to extend for up to another 12 months. Extensions will be at the sole discretion of North Ayrshire Council and subject to satisfactory performance and funding.

Welding and fabrication services for light/heavy commercial vehicles and plant

Work will be required to the following vehicles; - Vehicles below 3.5T - Vehicles 3.5T to 7.5T - Vehicles 7.5T to 32T - Heavy grounds maintenance and equipment - General welding and fabrications

Renewal: This contract has an option to extend for up to another 12 months. Extensions will be at the sole discretion of North Ayrshire Council and subject to satisfactory performance and funding.

Service and repair of heavy and special type plant and equipment

Ad-hoc service and repairs to be carried out to the following specialist plant and equipment including; o Heavy earth-moving plant and equipment o Agricultural tractors o Compact Tractors and mini-excavators o Tractor mounted attachments

Repair and maintenance of grounds maintenance vehicles, plant & hand-held equipment

Ad-hoc repair and maintenance work will be required to be carried out on the following ride-on and pedestrian plant and equipment including; - Heavy grounds maintenance, plant and equipment - Light grounds vehicles - Van trailers, spraying equipment, cylinder mowers, chippers and shredders - Agricultural tractors - Compact Tractors and mini-excavators - Tractor mounted attachments

Renewal: This contract has an option to extend for up to another 12 months. Extensions will be at the sole discretion of North Ayrshire Council and subject to satisfactory performance and funding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000613806
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406171
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45255400 - Fabrication work

45262680 - Welding

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50111000 - Fleet management, repair and maintenance services

50116000 - Maintenance and repair services related to specific parts of vehicles

Notice Value(s)

Tender Value
£253,000 £100K-£500K
Lots Value
£253,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£253,311 £100K-£500K

Notice Dates

Publication Date
9 Feb 20215 years ago
Submission Deadline
9 Oct 2020Expired
Future Notice Date
3 Apr 2020Expired
Award Date
20 Jan 20215 years ago
Contract Period
1 Feb 2021 - 7 Apr 2023 2-3 years
Recurrence
August 2023

Notice Status

Tender Status
Complete
Lots Status
Complete, Planned
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
13
Supplier Names

Andrew Yates Mechanical Services

Bustec Ltd

Ferrymill Motors

Finning (UK) Ltd

HAMILTON BROS (ENG) LTD

J & D Services (Scotland) Ltd

J & S Montgomery Ltd

JNS Lift Ltd

Lux Fabrication

Savage Engineering Services Ltd

Scot Jcb

central taillift services limited

loadking bodies ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380730&idx=1
    14th February 2020 - Please complete the attached form and return to claireearnshaw@north-ayrshire.gov.uk Thank you.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380730
    Framework Agreement for repair and maintenance of vehicle, plant and equipment - North Ayrshire Council are looking to notify the market of this future contract opportunity. It is anticipated that this will be advertised early April 2020. The procurement exercise will be carried out via the PCS-Tender E-tendering system. The estimated contract award date is mid June 2020, the contract start to be approximately 1st August 2020. Contract duration to be up to 4 years. North Ayrshire Council would welcome notes of interest at this stage. Please note, you will still be able to submit a tender for this procurement exercise without having to note your interest at this stage. If you are interested in this opportunity, please email Claire Earnshaw at claireearnshaw@north-ayrshire.gov.uk to note your interest by 5th March 2020.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394106
    Ad-hoc repair and maintenance of vehicles, plant and equipment framework - North Ayrshire Council is seeking to appoint service providers to supplement their in-house provision of a repairs and maintenance service to vehicle, plant and equipment and any associated equipment fitted to vehicles. The service requirement includes repairs, services, routine planned inspections and maintenance to vehicles, plant and any associated equipment fitted to vehicles. Any work that cannot be completed in-house will be called off from this framework as and when required. The services will be delivered in North Ayrshire including the islands of Arran and Cumbrae. The scope of services is divided into 3 lots.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406171
    Ad-hoc repair and maintenance of vehicles, plant and equipment framework - North Ayrshire Council is seeking to appoint service providers to supplement their in-house provision of a repairs and maintenance service to vehicle, plant and equipment and any associated equipment fitted to vehicles. The service requirement includes repairs, services, routine planned inspections and maintenance to vehicles, plant and any associated equipment fitted to vehicles. Any work that cannot be completed in-house will be called off from this framework as and when required. The services will be delivered in North Ayrshire including the islands of Arran and Cumbrae. The scope of services is divided into 3 lots.

Open Contracting Data Standard (OCDS)

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