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Humidifiers Servicing and Maintenance

University Of Edinburgh

This public procurement record has 2 releases in its history.

TenderUpdate

01 Apr 2020 at 01:00

OJEU - F14 - Corrigendum
Tender

30 Mar 2020 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh is conducting a procurement process titled "Humidifiers Servicing and Maintenance," aimed at appointing a single supplier to maintain humidification systems across its campuses. This tender falls within the services category and will be held in Edinburgh. The procurement is currently in the Tender stage and is being conducted via an Open procedure through the Public Contracts Scotland - Tender portal. Bidders must submit their applications by 5th May 2020, adjusted from the original deadline to avoid a conflict with a bank holiday, with the bid opening scheduled for the same day.

This contract presents significant growth opportunities for businesses in the maintenance and servicing sector, particularly those with expertise in HVAC systems, including humidifiers. Companies that can demonstrate compliance with the procurement requirements—such as prior experience, relevant financial stability, and necessary certifications—will find an advantageous position to compete. The contract is designed for a duration of two years, with the potential for extensions, allowing successful bidders to establish a long-term relationship with a prestigious educational institution.

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Notice Information

Notice Title

Humidifiers Servicing and Maintenance

Notice Description

The purpose of this Term Maintenance Contract will be to appoint to appoint a single supplier to Service, Inspect, Test and Maintain in a good and safe working order the numerous humidifiers located across the various campuses' buildings. This will ensure that the systems are maintained to the highest standard by readily available, trained, competent personnel, thus minimising unscheduled downtime, improving reliability, reducing energy consumption and running costs, whilst delivering optimum performance from the equipment. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.

Lot Information

Lot 1

The University is seeking to procure the services of a Contractor to provide a comprehensive servicing, maintenance and reactive works service to the University covering the humidification equipment, located across the various campuses' buildings. The University is seeking to appoint a single Contractor of this service for a period of 2 years with options to extend the contract for a further 3 years (1 + 1 + 1). The tender evaluation will consist of 3 parts:- Qualification - Satisfactory completion of the ESPD and Technical Minimum Standards located in the ESPD Technical Questionnaire of PCS-T Technical - Technical (Quality) questions are allocated a total weighting of 70 percent. Bids will be required to achieve a minimum score of 50 percent or more of the technical score (70 percent). Each supplier achieving a score greater or equal to 50 percent will only then progress through to the commercial evaluation. These scored questions are located in the ITT Technical Envelope of PCS-T Commercial - Weighting 30 percent. Commercial scores shall be allocated on a comparative basis with the lowest overall price receiving full marks and others a percentage of that mark according to the difference between their bid and the lowest offer. Commercial price is broken down into sub weighting : Humidifiers Planned Service and Maintenance Costs 50 percent Reactive Day Works and Material Costs 50 percent All bids achieving a minimum score of 50 percent or more of the technical score (70 percent) will have their Technical and Commercial scores combined to give each Bidder an overall total score. The Bidder with the highest total score will be deemed to have provided the most economical advantageous tender (MEAT). This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period.. Please note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: Contract for 24 months with option to extend annually for a further three years. Thereafter a new competitive tendering exercise may begin, dependent on a review of future maintenance strategies and if services are still required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000618046
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR384728
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Apr 20206 years ago
Submission Deadline
4 May 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Five years approximately if all extensions used.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR384478
    Humidifiers Servicing and Maintenance - The purpose of this Term Maintenance Contract will be to appoint to appoint a single supplier to Service, Inspect, Test and Maintain in a good and safe working order the numerous humidifiers located across the various campuses' buildings. This will ensure that the systems are maintained to the highest standard by readily available, trained, competent personnel, thus minimising unscheduled downtime, improving reliability, reducing energy consumption and running costs, whilst delivering optimum performance from the equipment. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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