Award

Employee Assistance Programme (EAP)

APUC LIMITED

This public procurement record has 2 releases in its history.

Award

13 Oct 2020 at 00:00

Tender

06 May 2020 at 00:00

Summary of the contracting process

The procurement process involves APUC Limited as the buying organisation for the "Employee Assistance Programme (EAP)" targeted at Higher Education (HE) and Further Education (FE) Institutions in Scotland. This tender falls under the services category, with an open procurement method executed through an open procedure. The tender was initiated on 6th May 2020, and the bid submission deadline was set for 11th June 2020. The two lots consist of the Employee Assistance Programme and Face-to-Face Counselling, each valued at £400,000, which were awarded on 12th October 2020.

This tender presents significant opportunities for businesses specialising in employee support services, particularly small to medium-sized enterprises (SMEs) that focus on counselling and mental health services. Companies that can provide quality employee assistance programmes, along with proven records in delivering counselling services, should consider competing for this contract. Additionally, suppliers registered with relevant counselling associations or holding appropriate qualifications are likely to be well-positioned to have their bids accepted, ensuring that they meet the specific requirements stipulated in the tender.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Employee Assistance Programme (EAP)

Notice Description

The provision of Employee Assistance Programme and Employee Counselling Services to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland

Lot Information

Employee Assistance Programme

The purpose of this lot is the provision of an Employee Assistance Programme (EAP) to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland.. Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Authority reserves the right to extend the Framework Agreement for up to 2 periods of 12 months (24 months total), subject to satisfactory performance and continued Institutional requirement.

Face-to-Face Counselling

The purpose of this lot is the provision of Face-to-Face Employee Counselling Services to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland.. Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Authority reserves the right to extend the Framework Agreement for 2 periods of 12 months (24 months total), subject to satisfactory performance and continued Institutional requirement.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000618598
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397219
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services


CPV Codes

85312300 - Guidance and counselling services

85312320 - Counselling services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
13 Oct 20205 years ago
Submission Deadline
11 Jun 2020Expired
Future Notice Date
Not specified
Award Date
12 Oct 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
January 2024

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
APUC LIMITED
Contact Name
Not specified
Contact Email
fmacnaughton@apuc-scot.ac.uk
Contact Phone
+44 1314428930

Buyer Location

Locality
STIRLING
Postcode
FK8 2DZ
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM Scotland

Local Authority
Stirling
Electoral Ward
Stirling East
Westminster Constituency
Stirling and Strathallan

Supplier Information

Number of Suppliers
7
Supplier Names

HEALTH ASSURED

MCL GROUP T/A MCL MEDICS

PEOPLE ASSET MANAGEMENT

SODEXO MOTIVATION SOLUTIONS

SPECTRUM.LIFE

THE VALIDIUM GROUP

VIVUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000618598-2020-10-13T00:00:00Z",
    "date": "2020-10-13T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000618598",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-53",
            "name": "APUC Limited",
            "identifier": {
                "legalName": "APUC Limited"
            },
            "address": {
                "streetAddress": "Unit 27, Stirling Business Centre, Wellgreen",
                "locality": "Stirling",
                "region": "UKM77",
                "postalCode": "FK8 2DZ"
            },
            "contactPoint": {
                "email": "fmacnaughton@apuc-scot.ac.uk",
                "telephone": "+44 1314428930",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.apuc-scot.ac.uk"
            }
        },
        {
            "id": "org-54",
            "name": "Stirling Sheriff Court",
            "identifier": {
                "legalName": "Stirling Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House Viewfield Place",
                "locality": "Stirling",
                "postalCode": "FK8 1NH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-140",
            "name": "APUC Limited",
            "identifier": {
                "legalName": "APUC Limited"
            },
            "address": {
                "streetAddress": "Unit 27, Stirling Business Centre, Wellgreen",
                "locality": "Stirling",
                "region": "UKM77",
                "postalCode": "FK8 2DZ"
            },
            "contactPoint": {
                "email": "fmacnaughton@apuc-scot.ac.uk",
                "telephone": "+44 1314428930",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Education",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.apuc-scot.ac.uk"
            }
        },
        {
            "id": "org-141",
            "name": "People Asset Management Ltd",
            "identifier": {
                "legalName": "People Asset Management Ltd"
            },
            "address": {
                "streetAddress": "Holly House, 73 Sankey Street",
                "locality": "Warrington",
                "region": "UKD61",
                "postalCode": "WA1 1SL"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-142",
            "name": "The Validium Group limited",
            "identifier": {
                "legalName": "The Validium Group limited"
            },
            "address": {
                "streetAddress": "Validium House, 52 - 54 Aylesbury End",
                "locality": "Beaconsfield",
                "region": "UKJ13",
                "postalCode": "HP9 1LW"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-143",
            "name": "Spectrum.Life",
            "identifier": {
                "legalName": "Spectrum.Life"
            },
            "address": {
                "streetAddress": "95 Merrion Square West, Dublin 2",
                "locality": "Dublin",
                "region": "IE",
                "postalCode": "D02 KT67"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-144",
            "name": "Health Assured",
            "identifier": {
                "legalName": "Health Assured"
            },
            "address": {
                "streetAddress": "The Peninsula, Victoria Place",
                "locality": "Manchester",
                "region": "UKD",
                "postalCode": "M4 4FB"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-145",
            "name": "Vivup",
            "identifier": {
                "legalName": "Vivup"
            },
            "address": {
                "streetAddress": "Eastgate House, Dogflud Way",
                "locality": "Farnham",
                "region": "UKJ2",
                "postalCode": "GU9 7UD"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-146",
            "name": "Sodexo Motivation Solutions Ltd",
            "identifier": {
                "legalName": "Sodexo Motivation Solutions Ltd"
            },
            "address": {
                "streetAddress": "Avalon House, Breckland, Linford Wood",
                "locality": "Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK14 6LD"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-147",
            "name": "MCL Group t/a MCL Medics",
            "identifier": {
                "legalName": "MCL Group t/a MCL Medics"
            },
            "address": {
                "streetAddress": "Martin House, 59 Cambridge Road",
                "locality": "Southport",
                "region": "UKD73",
                "postalCode": "PR9 9RJ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-148",
            "name": "Stirling Sheriff Court",
            "identifier": {
                "legalName": "Stirling Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House Viewfield Place",
                "locality": "Stirling",
                "postalCode": "FK8 1NH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "APUC Limited",
        "id": "org-140"
    },
    "tender": {
        "id": "SEC1004 AP",
        "title": "Employee Assistance Programme (EAP)",
        "description": "The provision of Employee Assistance Programme and Employee Counselling Services to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "85312300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "85312320",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2020-06-11T14:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-06-11T17:00:00Z"
        },
        "documents": [
            {
                "id": "MAY386332",
                "documentType": "contractNotice",
                "title": "Employee Assistance Programme (EAP)",
                "description": "The provision of Employee Counselling Services to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386332",
                "format": "text/html"
            },
            {
                "id": "OCT397219",
                "documentType": "awardNotice",
                "title": "Employee Assistance Programme (EAP)",
                "description": "The provision of Employee Assistance Programme and Employee Counselling Services to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397219",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Employee Assistance Programme",
                "description": "The purpose of this lot is the provision of an Employee Assistance Programme (EAP) to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland.. Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Authority reserves the right to extend the Framework Agreement for up to 2 periods of 12 months (24 months total), subject to satisfactory performance and continued Institutional requirement."
                }
            },
            {
                "id": "2",
                "title": "Face-to-Face Counselling",
                "description": "The purpose of this lot is the provision of Face-to-Face Employee Counselling Services to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland.. Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Authority reserves the right to extend the Framework Agreement for 2 periods of 12 months (24 months total), subject to satisfactory performance and continued Institutional requirement."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2020-06-11T17:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "performanceTerms": "Submission of Management Information Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period. Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return."
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As per section 4A.1 of the ESPD Counsellors involved in delivering the Employee Counselling Services to be provided through this Framework must either: A - Be a chartered Counselling/Clinical psychologist and member of the British Psychological Society (BPS) and also hold registration with The Health and Care Professions Council (HCPC); and, - Hold the BPS diploma in counselling psychology or a statement of equivalent or have undergone counselling training at Masters' level. Or B - Be accredited by the British Association for Counselling and Psychotherapy (BACP). Or C - Be undertaking accreditation with the British Association for Counselling and Psychotherapy (BACP) having undertaken a total of 450 hours of counselling training comprising of 200 hours of skill development and 250 hours of theory; and, - Have had at least 450 hours of supervised counselling practice over a three- year period. Bidders for Lot 1 must also be registered with the EAPA UK or equivalent."
                },
                {
                    "type": "economic",
                    "minimum": "With reference to question 4B.5 of the ESPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award: Employers (Compulsory) Liability Insurance = 5 000 000 GBP Public Liability Insurance = 5 000 000 GBP With reference to question 4B.6 of the ESPD in the qualification questionnaire, bidders must provide 2 years audited accounts, or equivalent to demonstrate financial stabilities. Alternatively if the contractor is unable to provide the required accounting information then they will be required to provide a bankers letter demonstrating their willingness to support the contractors organisation over the term of the Framework Agreement."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 6
            }
        },
        "classification": {
            "id": "85312320",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "January 2024"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Form of Tender Tenderers signed the Form of Tender - Appendix A prior to award to confirm that their Tender Response was a complete, true and accurate submission. Supply Chain Code of Conduct In partnership with Institutions, the Authority has developed a Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers completed the Supply Chain Code of Conduct prior to award to assist in achieving its objectives. Freedom of Information Tenderers confirmed that they were in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information was only to be submitted if applicable at point of award. It was for information only and was not scored. Living Wage Status Prior to Award suppliers provided details on their position on the Real Living Wage. This information was submitted in the Technical envelope. It was for information only and was not be scored. (SC Ref:617601) (SC Ref:633182)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000618598"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000618598"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "SEC1004 AP-1",
            "title": "Face-to-Face Counselling",
            "suppliers": [
                {
                    "id": "org-141",
                    "name": "People Asset Management Ltd"
                },
                {
                    "id": "org-142",
                    "name": "The Validium Group limited"
                },
                {
                    "id": "org-143",
                    "name": "Spectrum.Life"
                },
                {
                    "id": "org-144",
                    "name": "Health Assured"
                },
                {
                    "id": "org-145",
                    "name": "Vivup"
                },
                {
                    "id": "org-146",
                    "name": "Sodexo Motivation Solutions Ltd"
                }
            ],
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "SEC1004 AP-2",
            "title": "Employee Assistance Programme",
            "suppliers": [
                {
                    "id": "org-147",
                    "name": "MCL Group t/a MCL Medics"
                },
                {
                    "id": "org-141",
                    "name": "People Asset Management Ltd"
                },
                {
                    "id": "org-142",
                    "name": "The Validium Group limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SEC1004 AP-1",
            "awardID": "SEC1004 AP-1",
            "title": "Face-to-Face Counselling",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2020-10-12T00:00:00Z"
        },
        {
            "id": "SEC1004 AP-2",
            "awardID": "SEC1004 AP-2",
            "title": "Employee Assistance Programme",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2020-10-12T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 089-213589"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "323",
                "measure": "bids",
                "value": 7,
                "relatedLot": "2"
            },
            {
                "id": "324",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "2"
            },
            {
                "id": "325",
                "measure": "foreignBidsFromEU",
                "value": 1,
                "relatedLot": "2"
            },
            {
                "id": "326",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "327",
                "measure": "electronicBids",
                "value": 7,
                "relatedLot": "2"
            },
            {
                "id": "328",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "329",
                "measure": "smeBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "330",
                "measure": "foreignBidsFromEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "331",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "332",
                "measure": "electronicBids",
                "value": 8,
                "relatedLot": "1"
            }
        ]
    }
}