Door access and time management system

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000619686-2020-04-09T00:00:00Z",
    "date": "2020-04-09T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000619686",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-75",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB"
            },
            "contactPoint": {
                "name": "Brian Bradley",
                "email": "brian.bradley@renfrewshire.gov.uk",
                "telephone": "+44 1416185638",
                "faxNumber": "+44 1416187050",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-357",
            "name": "HFX Limited",
            "identifier": {
                "legalName": "HFX Limited"
            },
            "address": {
                "streetAddress": "The Midden, Drivers End Lane",
                "locality": "Codicote",
                "region": "UK",
                "postalCode": "SG4 8TR"
            },
            "contactPoint": {
                "telephone": "+44 7764959926"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-358",
            "name": "Please see V1.4.3",
            "identifier": {
                "legalName": "Please see V1.4.3"
            },
            "address": {
                "locality": "Please see V1.4.3"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Renfrewshire Council",
        "id": "org-75"
    },
    "tender": {
        "id": "RC-CPU-19-181",
        "title": "Door access and time management system",
        "description": "Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): *Software system that will allow for a complete flexible working system for all employees and record time and attendance; * Secure controlled door entry at various Council buildings throughout Renfrewshire * Enabling traceability of employees; * Provide ID cards that can be customised and will enable employees to access the building; *Multiple ways of clocking in and out - Works - Provide and install hardware for the system proposed; The Contract consist of 2 separate and related contracts for the provision of the Services contract for the system, software and maintenance and the Works contract (s) for any works required for securing and maintenance of the terminals and door entry hardware.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "42961100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "51213000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31711300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire area"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "An Invitation to Tender (ITT) was published to the open market in June 2019; no bids were received. The Public Contracts (Scotland) Regulations 2015 regulation 33.1(a)",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "APR385070",
                "documentType": "awardNotice",
                "title": "Door access and time management system",
                "description": "Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): *Software system that will allow for a complete flexible working system for all employees and record time and attendance; * Secure controlled door entry at various Council buildings throughout Renfrewshire * Enabling traceability of employees; * Provide ID cards that can be customised and will enable employees to access the building; *Multiple ways of clocking in and out - Works - Provide and install hardware for the system proposed; The Contract consist of 2 separate and related contracts for the provision of the Services contract for the system, software and maintenance and the Works contract (s) for any works required for securing and maintenance of the terminals and door entry hardware.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR385070",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "To replace the existing arrangements the Contract required involves Services, Supplies and Works. The Service is the software element and the Works Contract is the installation securing and maintenance of the door entry hardware. The Contractor will provide the Council with a door access and time management system with the provision of software to run the system and all Services for the software, including annual support and maintenance. Under this Contract, where the Contractor carries out any Works for the hardware installation Works these will be separately carried out in accordance with SBCC MINOR WORKS BUILDING CONTRACT (MWD/Scot) 2013 Edition and in accordance with the Requirements as stated in the Employers Amendments.. 1. Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "This is a negotiated process, awarded to one supplier therefore award criteria was not applied",
                            "description": "0"
                        },
                        {
                            "type": "price",
                            "description": "0"
                        }
                    ]
                },
                "options": {
                    "description": "The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete."
                },
                "hasOptions": true
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_PROC_OPEN",
                "description": "No tenders or no suitable tenders/requests to participate in response to open procedure",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
            }
        ],
        "classification": {
            "id": "51213000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "RC-CPU-19-181",
            "suppliers": [
                {
                    "id": "org-357",
                    "name": "HFX Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "RC-CPU-19-181",
            "awardID": "RC-CPU-19-181",
            "status": "active",
            "value": {
                "amount": 659394,
                "currency": "GBP"
            },
            "dateSigned": "2020-04-01T00:00:00Z"
        }
    ],
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 124-303060"
        }
    ],
    "description": "(SC Ref:619686)",
    "bids": {
        "statistics": [
            {
                "id": "656",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "657",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "658",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "659",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "660",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000619686"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice"
}