Default Energy Supplier for Void Housing

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    "date": "2020-05-07T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000620808",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-73",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "email": "stuart.newton@edinburgh.gov.uk",
                "telephone": "+44 1314693580",
                "url": "https://www.publiccontractsscotland.gov.uk/"
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                "url": "http://www.edinburgh.gov.uk"
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        {
            "id": "org-65",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street,",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
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            "roles": [
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    "buyer": {
        "name": "The City of Edinburgh Council",
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    "tender": {
        "id": "CT0584",
        "title": "Default Energy Supplier for Void Housing",
        "description": "The City of Edinburgh Council requires a single Supplier to deliver a Preferred Energy Supplier Partnership Service to all void houses and re-lets. It is the Councils intention to award a contract to a single Supplier for the entire Council domestic void stock for a period of 5 years, with the option to extend for up to a further two 12-month periods. The supplier will provide gas and electricity to domestic properties after a Council tenant moves on to alternative accommodation.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "65000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The City of Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 315000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2020-06-08T15:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-06-09T12:00:00Z"
        },
        "documents": [
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                "id": "MAY386266",
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                "title": "Default Energy Supplier for Void Housing",
                "description": "The City of Edinburgh Council requires a single Supplier to deliver a Preferred Energy Supplier Partnership Service to all void houses and re-lets. It is the Councils intention to award a contract to a single Supplier for the entire Council domestic void stock for a period of 5 years, with the option to extend for up to a further two 12-month periods. The supplier will provide gas and electricity to domestic properties after a Council tenant moves on to alternative accommodation.",
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                "format": "text/html"
            },
            {
                "id": "MAY386266-1",
                "title": "1. Instructions to Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY386266&idx=1",
                "datePublished": "2020-05-07T11:31:44Z",
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                "title": "2. Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY386266&idx=2",
                "datePublished": "2020-05-07T11:31:44Z",
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                "id": "MAY386266-3",
                "title": "3. Tenderers Submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY386266&idx=3",
                "datePublished": "2020-05-07T11:31:44Z",
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                "id": "MAY386266-4",
                "title": "4. KPI Document and Guidance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY386266&idx=4",
                "datePublished": "2020-05-07T11:31:44Z",
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                "id": "MAY386266-5",
                "title": "5. Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY386266&idx=5",
                "datePublished": "2020-05-07T11:31:44Z",
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                "title": "6. Terms and Conditions of Contract",
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                "datePublished": "2020-05-07T11:31:44Z",
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        "lots": [
            {
                "id": "1",
                "description": "The City of Edinburgh Council require a utility supplier to provide energy supplies (gas and electricity) to void domestic properties. Properties are classed as void when a Council tenant leaves a property and prior to another tenant taking occupancy. Once a property is made void the energy provision would migrate to the Default Energy Supplier. However once a property is no longer void and a tenant has taken occupancy there would be no obligation for the tenant to retain with the Default Utility Supplier. This is a concessionary contract and any successful supplier will absorb up to 90 days energy and standing charges costs when a property is void (the current average void period is 27 days). The approximate number of properties in scope is 20,000 with an approximate 1,200 to 1,400 being re-let per annum. The successful supplier shall also contribute towards a Tenancy Rebate Fund where any Council tenant remains with the Default Energy Supplier for a period of 6 months.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Options to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council."
                }
            }
        ],
        "bidOpening": {
            "date": "2020-06-09T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
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        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Tenderers are required to have a minimum \"general\" annual turnover of GBP 120,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Tenderers will be required provide the following information Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1.10 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's Liability Insurance (minimum of GBP 5 Million) Public Liability Insurance (minimum of GBP 10 Million for each individual claim) Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.",
                    "minimum": "\"General\" annual turnover in each of the last two financial years as below; GBP 120,000 The current ratio for each of the last two financial years must exceed 1.10. Employer's Liability Insurance (minimum of GBP 5 Million) Public Liability Insurance (minimum of GBP 10 Million for each individual claim)"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
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            "bidValidityPeriod": {
                "endDate": "2020-10-06T00:00:00Z"
            }
        },
        "classification": {
            "id": "65000000",
            "scheme": "CPV"
        },
        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "Dependant on whether extensions options are utilised, this could be early 2025, 2026 or 2027."
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=620808. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:620808) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=620808",
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