Notice Information
Notice Title
European Marine Science Park - Facilities Management
Notice Description
This is a Contract Award Notice and as such the procurement process is complete. Highlands and Islands Enterprise (HIE) required a supplier to provide a Facilities Management service for Malin House at the European Marine Science Park (EMSP), Dunstaffnage, Argyll to manage the building and assist HIE in creating a thriving centre for Marine Science. The supplier will support the activities of HIE in the ongoing care and maintenance of Malin House, management of sub-contractors and/or staff necessary for the contract, engaging in ongoing communications with tenants and addressing any concerns they may have (whilst keeping HIE fully notified), and any other management related issues, whilst working in the best interests of HIE. The services will be required from 13 October 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.
Lot Information
Lot 1
HIE requires a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds (see the appendices for full details): 1. Management and administration - Contract management/Reporting - Management of sub-contractors - Certificates and record keeping 2.Managed Services - Health & Safety management - Sustainability including environmental management 3.Tenant Liaison, helpdesk and response times 4. Hard Facilities Management - Planned preventative maintenance regime - Reactive repairs and maintenance - Meter readings 5. Soft Facilities Management - Cleaning (including consumables) - Cleaning including exterior fabric (including consumables) - Provision of mains connected chilled potable water at ground floor kitchen - Electronic room booking system for tenants and HIE staff - Pest control - Waste management - Hard landscaping (including winter maintenance) - Soft landscaping 6.Handover at termination/expiry. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Procurement and management of an IT contract for Malin House -Procurement and management of a visitor booking system -Emergency/urgent parts, waste management and biomass pellets over the allowance (as per Pricing Proforma) -Any reactive repairs -Tasks as per Pricing Proforma section 2: requirements over the assumptions
Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The contract starts on 14 October 2020.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000621213
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394307
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
79 - Business services: law, marketing, consulting, recruitment, printing and security
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
50000000 - Repair and maintenance services
50324200 - Preventive maintenance services
50710000 - Repair and maintenance services of electrical and mechanical building installations
79410000 - Business and management consultancy services
79993000 - Building and facilities management services
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
90911200 - Building-cleaning services
90911300 - Window-cleaning services
90919000 - Office, school and office equipment cleaning services
90919200 - Office cleaning services
Notice Value(s)
- Tender Value
- £397,000 £100K-£500K
- Lots Value
- £397,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £372,005 £100K-£500K
Notice Dates
- Publication Date
- 7 Sep 20205 years ago
- Submission Deadline
- 30 Jul 2020Expired
- Future Notice Date
- Not specified
- Award Date
- 4 Sep 20205 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Contact Name
- Not specified
- Contact Email
- hieprocurement@hient.co.uk
- Contact Phone
- +44 1463245245
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=13
16th July 2020 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=18
16th July 2020 - Terms and Conditions v2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=7
1st July 2020 - Community Benefits and Fair Work Practices Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=17
1st July 2020 - Community Benefits and Fair Work Practices Guidance v2 - correct links -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=16
22nd June 2020 - CDS-Collaboration Flyer -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=1
22nd June 2020 - Scope of Requirements and Tender Guidance Notes -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=2
22nd June 2020 - Appendix 1 - Specification of Services -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=3
22nd June 2020 - Appendix 2 - Hard FM Technical Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=4
22nd June 2020 - Appendix 3 - Soft FM Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=5
22nd June 2020 - Appendix 4 - Common Area Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=6
22nd June 2020 - Appendix 5 - Landscaping Areas -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=8
22nd June 2020 - Award Criteria Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=9
22nd June 2020 - Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=10
22nd June 2020 - Non Scored Community Benefits and Fair Work Practices Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=11
22nd June 2020 - Non Scored Question - Sustainability -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=12
22nd June 2020 - Forms for Signature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=14
22nd June 2020 - HIE Conflict of Interest Policy -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=15
22nd June 2020 - Supplier Development Programme Flyer -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN388585
European Marine Science Park - Facilities Management - Highlands and Islands Enterprise (HIE) require a supplier to provide a Facilities Management service for Malin House at the European Marine Science Park (EMSP), Dunstaffnage, Argyll to manage the building and assist HIE in creating a thriving centre for Marine Science. The supplier will support the activities of HIE in the ongoing care and maintenance of Malin House, management of sub-contractors and/or staff necessary for the contract, engaging in ongoing communications with tenants and addressing any concerns they may have (whilst keeping HIE fully notified), and any other management related issues, whilst working in the best interests of HIE. It is expected that these services will be required from 14 October 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The initial 3-year budget currently available to deliver this service is between GBP 230k and GBP 298k (excluding VAT). -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394307
European Marine Science Park - Facilities Management - This is a Contract Award Notice and as such the procurement process is complete. Highlands and Islands Enterprise (HIE) required a supplier to provide a Facilities Management service for Malin House at the European Marine Science Park (EMSP), Dunstaffnage, Argyll to manage the building and assist HIE in creating a thriving centre for Marine Science. The supplier will support the activities of HIE in the ongoing care and maintenance of Malin House, management of sub-contractors and/or staff necessary for the contract, engaging in ongoing communications with tenants and addressing any concerns they may have (whilst keeping HIE fully notified), and any other management related issues, whilst working in the best interests of HIE. The services will be required from 13 October 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"status": "complete",
"value": {
"amount": 397000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Delivery Methodology",
"description": "30%"
},
{
"type": "price",
"description": "20%"
}
]
},
"options": {
"description": "HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Procurement and management of an IT contract for Malin House -Procurement and management of a visitor booking system -Emergency/urgent parts, waste management and biomass pellets over the allowance (as per Pricing Proforma) -Any reactive repairs -Tasks as per Pricing Proforma section 2: requirements over the assumptions"
},
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"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The contract starts on 14 October 2020."
}
}
],
"bidOpening": {
"date": "2020-07-30T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "Key Performance Indicators (KPIs) and Service Levels will be developed and agreed between HIE and the supplier. They will be based on the objectives of the contract and will be developed to ensure that the management and delivery of services is to the agreed performance required. They will be monitored and measured during the life of the contract as part of the monthly reporting. See Appendix 1 for KPI examples."
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "not applicable to this procurement exercise"
},
{
"type": "economic",
"minimum": "Minimum level(s) of standards required: 4B.5 It is a requirement of this COontract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP 5M for each and every claim. Public Liability Insurance = GBP 5M for each and every claim. Professional Indemnity Insurance = GBP 1M in aggregate. http://www.hse.gov.uk/pubns/hse40.pdf 4B.6 (not scored) HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the framework please identify these PSC (s) in your response to 4B.6."
},
{
"type": "technical",
"minimum": "Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "79410000",
"scheme": "CPV"
},
"reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.",
"hasRecurrence": true,
"recurrence": {
"description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "The figure used in sections II.1.7 and V.2.4 reflects the maximum contract value, should the optional max 1 year extension be taken up. (SC Ref:628809)",
"links": [
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
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"id": "O190",
"suppliers": [
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"id": "org-360",
"name": "Oban Electrical Services (Ltd)"
}
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"relatedLots": [
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"hasSubcontracting": true,
"subcontracting": {
"description": "specialist contractors required for annual preventative maintenance",
"maximumPercentage": 0.25,
"minimumPercentage": 0.25
}
}
],
"contracts": [
{
"id": "O190",
"awardID": "O190",
"status": "active",
"value": {
"amount": 372005,
"currency": "GBP"
},
"dateSigned": "2020-09-04T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
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],
"scheme": "EU-OJ",
"identifier": "2020/S 119-290717"
}
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"bids": {
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"measure": "smeBids",
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"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
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{
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"measure": "foreignBidsFromNonEU",
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