Award

European Marine Science Park - Facilities Management

HIGHLANDS AND ISLANDS ENTERPRISE

This public procurement record has 2 releases in its history.

Award

07 Sep 2020 at 00:00

Tender

19 Jun 2020 at 00:00

Summary of the contracting process

Highlands and Islands Enterprise (HIE) is seeking a supplier to deliver Facilities Management services for Malin House at the European Marine Science Park (EMSP) located in Dunstaffnage, Argyll. The procurement process is in the planning stage, with services anticipated to commence on 14 October 2020 for an initial period of three years, with a potential extension of up to one calendar year. The total expected budget for the initial three-year period is between £230,000 and £298,000, with tender submissions due by 30 July 2020. This procurement follows an open procedure.

This tender presents valuable opportunities for small to medium-sized enterprises (SMEs) that specialise in facilities management, maintenance, and related services. Businesses capable of managing subcontractors, ensuring effective tenant communication, and delivering high-quality property management services would be well-positioned to compete. Additionally, firms with experience in health and safety management, environmental sustainability, and provision of cleaning services can leverage their expertise to meet the diverse needs outlined in the tender.

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Notice Title

European Marine Science Park - Facilities Management

Notice Description

This is a Contract Award Notice and as such the procurement process is complete. Highlands and Islands Enterprise (HIE) required a supplier to provide a Facilities Management service for Malin House at the European Marine Science Park (EMSP), Dunstaffnage, Argyll to manage the building and assist HIE in creating a thriving centre for Marine Science. The supplier will support the activities of HIE in the ongoing care and maintenance of Malin House, management of sub-contractors and/or staff necessary for the contract, engaging in ongoing communications with tenants and addressing any concerns they may have (whilst keeping HIE fully notified), and any other management related issues, whilst working in the best interests of HIE. The services will be required from 13 October 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

Lot Information

Lot 1

HIE requires a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds (see the appendices for full details): 1. Management and administration - Contract management/Reporting - Management of sub-contractors - Certificates and record keeping 2.Managed Services - Health & Safety management - Sustainability including environmental management 3.Tenant Liaison, helpdesk and response times 4. Hard Facilities Management - Planned preventative maintenance regime - Reactive repairs and maintenance - Meter readings 5. Soft Facilities Management - Cleaning (including consumables) - Cleaning including exterior fabric (including consumables) - Provision of mains connected chilled potable water at ground floor kitchen - Electronic room booking system for tenants and HIE staff - Pest control - Waste management - Hard landscaping (including winter maintenance) - Soft landscaping 6.Handover at termination/expiry. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Procurement and management of an IT contract for Malin House -Procurement and management of a visitor booking system -Emergency/urgent parts, waste management and biomass pellets over the allowance (as per Pricing Proforma) -Any reactive repairs -Tasks as per Pricing Proforma section 2: requirements over the assumptions

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The contract starts on 14 October 2020.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000621213
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394307
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50710000 - Repair and maintenance services of electrical and mechanical building installations

79410000 - Business and management consultancy services

79993000 - Building and facilities management services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90919000 - Office, school and office equipment cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£397,000 £100K-£500K
Lots Value
£397,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£372,005 £100K-£500K

Notice Dates

Publication Date
7 Sep 20205 years ago
Submission Deadline
30 Jul 2020Expired
Future Notice Date
Not specified
Award Date
4 Sep 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLANDS AND ISLANDS ENTERPRISE
Contact Name
Not specified
Contact Email
hieprocurement@hient.co.uk
Contact Phone
+44 1463245245

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

OBAN ELECTRICAL SERVICES (LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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