Glen Oaks HA: Electrical Servicing 2020-25

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000622797-2020-10-09T00:00:00Z",
    "date": "2020-10-09T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000622797",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-52",
            "name": "Glen Oaks Housing Association",
            "identifier": {
                "legalName": "Glen Oaks Housing Association"
            },
            "address": {
                "streetAddress": "3 Kilmuir Drive, Arden",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G46 8BW"
            },
            "contactPoint": {
                "name": "Donald Weir",
                "email": "donald.weir@glenoaks.org.uk",
                "telephone": "+44 1416380999",
                "faxNumber": "+44 1416385999",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.glenoaks.org.uk"
            }
        },
        {
            "id": "org-53",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "email": "glasgow@scotcourts.gov.uk",
                "telephone": "+44 1414298888",
                "url": "http://www.scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-156",
            "name": "Glen Oaks Housing Association",
            "identifier": {
                "legalName": "Glen Oaks Housing Association"
            },
            "address": {
                "streetAddress": "3 Kilmuir Drive, Arden",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G46 8BW"
            },
            "contactPoint": {
                "name": "Donald Weir",
                "email": "donald.weir@glenoaks.org.uk",
                "telephone": "+44 1416380999",
                "faxNumber": "+44 1416385999",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.glenoaks.org.uk"
            }
        },
        {
            "id": "org-157",
            "name": "Consilium Contracting Services Ltd",
            "identifier": {
                "legalName": "Consilium Contracting Services Ltd"
            },
            "address": {
                "streetAddress": "Business First, Burnbrae Rd",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3FP"
            },
            "contactPoint": {
                "telephone": "+44 8006891462"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-30",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Glen Oaks Housing Association",
        "id": "org-156"
    },
    "tender": {
        "id": "6294",
        "title": "Glen Oaks HA: Electrical Servicing 2020-25",
        "description": "The provision of a term maintenance contract for IEE electrical inspection and testing services [including immediate consequential follow up repair categories C1&C2], provisional detector installation/ replacements internally, PAT testing in the Employer's offices and planned or consequential electrical replacement works (including managing MI switch installations; consumer units; electrical accessories/ fittings & rewiring; smoke/ CO/ Heat detectors, ventilation fans; common entry/ rewiring and associated repairs) and all certification for the Employer's flats/ houses (which quantity may vary from time to time) in Arden, Darnley and North Pollok, Glasgow G46 & G53 as detailed in Schedule 1 which is the Contract Area. The contract period is on or after 1st April 2020 to 31st March 2021, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2025. Electrical Inspections and follow up repairs anticipated as follows [which quantities and/ or programming may vary]: 2020-2021- 233 inspections; 2021-2022- 412 inspections; 2022-2023- 385 inspections; 2023-2024- 105 inspections; 2024-2025- 121 inspections.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Glasgow G46 & G53"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2020-07-27T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-07-28T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUN387721",
                "documentType": "contractNotice",
                "title": "Glen Oaks HA: Electrical Servicing 2020-25",
                "description": "The provision of a term maintenance contract for IEE electrical inspection and testing services [including immediate consequential follow up repair categories C1&C2], provisional detector installation/ replacements internally, PAT testing in the Employer's offices and planned or consequential electrical replacement works (including managing MI switch installations; consumer units; electrical accessories/ fittings & rewiring; smoke/ CO/ Heat detectors, ventilation fans; common entry/ rewiring and associated repairs) and all certification for the Employer's flats/ houses (which quantity may vary from time to time) in Arden, Darnley and North Pollok, Glasgow G46 & G53 as detailed in Schedule 1 which is the Contract Area. The contract period is on or after 1st April 2020 to 31st March 2021, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2025. Electrical Inspections and follow up repairs anticipated as follows [which quantities and/ or programming may vary]: 2020-2021- 233 inspections; 2021-2022- 412 inspections; 2022-2023- 385 inspections; 2023-2024- 105 inspections; 2024-2025- 121 inspections.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387721",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUN387721-1",
                "title": "ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387721&idx=1",
                "datePublished": "2020-06-08T08:49:29Z",
                "dateModified": "2020-06-08T08:49:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN387721-2",
                "title": "TQQ",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387721&idx=2",
                "datePublished": "2020-06-08T08:49:29Z",
                "dateModified": "2020-06-08T08:49:29Z",
                "format": "application/msword"
            },
            {
                "id": "JUN387721-3",
                "title": "Specification of Works",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387721&idx=3",
                "datePublished": "2020-06-08T08:49:29Z",
                "dateModified": "2020-06-08T08:49:29Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN387721-4",
                "title": "Form of Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387721&idx=4",
                "datePublished": "2020-06-08T08:49:29Z",
                "dateModified": "2020-06-08T08:49:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN387721-5",
                "title": "Schedule 1: Contract Area",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387721&idx=5",
                "datePublished": "2020-06-08T08:49:29Z",
                "dateModified": "2020-06-08T08:49:29Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN387721-6",
                "title": "Schedule 2: Pricing",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387721&idx=6",
                "datePublished": "2020-06-08T08:49:29Z",
                "dateModified": "2020-06-08T08:49:29Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN387721-7",
                "title": "Schedule 8: Freedom of Information Return",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387721&idx=7",
                "datePublished": "2020-06-08T08:49:29Z",
                "dateModified": "2020-06-08T08:49:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT396908",
                "documentType": "awardNotice",
                "title": "Glen Oaks HA: Electrical Servicing 2020-25",
                "description": "The provision of a term maintenance contract for IEE electrical inspection and testing services [including immediate consequential follow up repair categories C1&C2], provisional detector installation/ replacements internally, PAT testing in the Employer's offices and planned or consequential electrical replacement works (including managing MI switch installations; consumer units; electrical accessories/ fittings & rewiring; smoke/ CO/ Heat detectors, ventilation fans; common entry/ rewiring and associated repairs) and all certification for the Employer's flats/ houses (which quantity may vary from time to time) in Arden, Darnley and North Pollok, Glasgow G46 & G53 as detailed in Schedule 1 which is the Contract Area. The contract period is on or after 1st April 2020 to 31st March 2021, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2025. Electrical Inspections and follow up repairs anticipated as follows [which quantities and/ or programming may vary]: 2020-2021- 233 inspections; 2021-2022- 412 inspections; 2022-2023- 385 inspections; 2023-2024- 105 inspections; 2024-2025- 121 inspections.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT396908",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The tender documents comprise the ESPD document [minimum selection standards]; the Specification of Works [contract & tender pricing document] including attachments; and the Tender Quality Questionnaire [TQQ]. The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the Contract Sum stated on the Form of Tender. The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/ evaluated. The criteria for scoring will be to reach a total percentage score as follows: Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates. The candidates will be scored relative to each other (best answer scoring highest), based on the Employer's individual aspirations/ requirements and the information provided by the candidate(s).. Candidates must refer to the instructions at pages 5-11 of the Specification of Works.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "TQQ Quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 210
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract period is on or after 1st April 2020 to 31st March 2021, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2025."
                }
            }
        ],
        "bidOpening": {
            "date": "2020-07-28T12:00:00Z",
            "address": {
                "streetAddress": "Glen Oaks HA Offices, 3 Kilmuir Drive, Glasgow G46 8BW"
            },
            "description": "Staff & Board Members in accordance with HA Procedures. Option for remote Tender Opening in accordance with Scottish Government Covid-19 restrictions."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Candidates must refer to the instructions at pages 5-11 of the Specification of Works."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The following selection criteria must be confirmed in the ESPD at the reference stated in [brackets] to achieve a Pass. Failure will result in exclusion from the tender process: [2A.2&3] confirm company registration and VAT registration numbers, where applicable; [4A.1] Tendering contractors and their operatives delivering the services/ works must be NICEIC and/ or Select qualified/ registered; [4C.6] All operatives must be UKATA [or equal] asbestos awareness trained; [4C.6] Detector installers must be certified Aico 'Expert Installer LD2 CPD trained'; [4D.1]Your company must be [or agree to do so prior to contract] accredited with UKAS for compliance in accordance with ISO 9001&14001 or BS OHSAS 18001 or 45001 or have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP); [4B.6] Candidates must agree to provide financial accounts on request and consent to additional financial background credit checks by the Employer. Checks include an assessment of your annual turnover, profit and accounts over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn & Bradstreet] to confirm your company is not at a higher than average risk of business failure; [4B1.1] An annual average turnover more than GBP150,000.00 over the past 3 years and [4B.6] annual net profit greater than zero in each of the past 3 years or in the case of profit a statement in mitigation and agreement to enquiries through credit reference agencies [Dunn & Bradstreet]; [4B.5] The minimum Insurance requirements, relevant to this contract, which the candidate holds [or confirms will be placed prior to date of contract] are GBP5m cover for Public liability; GBP10m cover for Employer's liability; and GBP150,000.00 for Contract Works or All Risks cover; [2D.1] It is the Employer's preference that Electrical testing or replacement/ installation works are not sub-contracted, unless effective [direct or collateral] contractual arrangements are made, solely at the contractor's cost, for warranties/ guarantees prior to entering into this Contract; [4C.1.2] Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar electrical term contracts as practicable in the past 3 years, preferably for RSL's. The threshold for experience is similar scope, property types, quantity and value of works for a minimum of two completed term contracts and evidence for the provision of IEE inspections & testing, PAT testing, managing MI switch ordering/ installations, detector installation/ replacements and planned/ consequential electrical repairs/ replacements which are a pre-requisite of this contract; [4C.1.2] The Employer must be permitted to obtain references from any of the candidate's clients, whether listed or not, to evidence that the quality of service stated by the Candidate has been previously provided to the Employer and/ or others; [4C.9] Operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/ payment applications in a format to facilitate component accounting; record photographs; reports on no-access, progress/ completion; measurement/ reporting of KPIs; and providing bespoke reports in .xlsx or .csv format as agreed with the Employer; [4D.1 & 4C.2] Operation of a Quality Management system to ensure there is a single, clearly identified local point of contact/ quality controller and that quality is managed effectively."
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50711000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Candidates must refer to the instructions at pages 5-11 of the Specification of Works. (SC Ref:633043)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000622797"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000622797"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "6294-1",
            "suppliers": [
                {
                    "id": "org-157",
                    "name": "Consilium Contracting Services Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "6294-1",
            "awardID": "6294-1",
            "status": "active",
            "dateSigned": "2020-10-09T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 110-268547"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "348",
                "measure": "lowestValidBidValue",
                "value": 133357.67
            },
            {
                "id": "349",
                "measure": "highestValidBidValue",
                "value": 281314.64
            },
            {
                "id": "350",
                "measure": "bids",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "351",
                "measure": "smeBids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "352",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "353",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "354",
                "measure": "electronicBids",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "355",
                "measure": "lowestValidBidValue",
                "value": 133357.67,
                "relatedLot": "1"
            },
            {
                "id": "356",
                "measure": "highestValidBidValue",
                "value": 281314.64,
                "relatedLot": "1"
            }
        ]
    }
}