Award

Provision of Integrated Roads Asset Management System to North Ayrshire Council

NORTH AYRSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

22 Dec 2020 at 00:00

Tender

29 Jun 2020 at 00:00

Summary of the contracting process

North Ayrshire Council is conducting a procurement process for the "Provision of Integrated Roads Asset Management System." This tender is categorised under services within the general public services industry, located in Irvine, UK (postal code KA12 8EE). The procurement method is open, and the tender period concluded on 6th August 2020, with the formal contract awarded on 1st December 2020 for a total value of £249,260. This contract entails the implementation of a cloud-based system to manage data regarding the Council's road assets, which includes lighting and structures.

This procurement presents significant opportunities for businesses, particularly those specialising in cloud-based solutions, software as a service (SaaS), and asset management systems. Companies capable of delivering mobile-compatible applications and integrating existing council systems would find themselves well-suited to compete. Furthermore, firms with a proven track record in delivering similar projects and demonstrating robust security measures—such as ISO certifications—will have a competitive advantage in this tender process and can leverage their expertise for further growth within the public sector.

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Notice Title

Provision of Integrated Roads Asset Management System to North Ayrshire Council

Notice Description

North Ayrshire Council require a cloud-based system to manage the data regarding its Road (Highways) assets including Lighting and Structures. The current licenses and databases in use will be replaced with one cloud-based solution. The current licenses and databases will be replaced with one Software as a Service (SAAS) solution.

Lot Information

Lot 1

As well as providing the Software as a Service (SAAS) solution, the system will also be required to; - Be compatible with mobile devices from the contract commencement starting with 8 devices. - Be required to integrate with a number of existing Council systems. The service provider will also be required to; - Provide a planning service to work with the Council to understand both the business and technical priorities for implementing the new system. - Provide engagement that will include onsite planning and technical workshops and the delivery of a deployment plan with recommendations. - Fully implement the new system using a phased approach, beginning with Test users before expanding out on a team by team basis. - Carry out a mobilisation period with dual running of the systems being necessary during this stage whilst users migrate from the old system to the new systems. - Train a select number of NAC employees as 'Super Users' so that a sufficient level of expertise exists within Roads.

Renewal: Option to extend by 2 (two) x 1 (one) year extensions.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000623628
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC403255
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

48333000 - Contact management software package

48430000 - Inventory management software package

72000000 - IT services: consulting, software development, Internet and support

72222300 - Information technology services

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
£260,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£249,260 £100K-£500K

Notice Dates

Publication Date
22 Dec 20205 years ago
Submission Deadline
6 Aug 2020Expired
Future Notice Date
Not specified
Award Date
1 Dec 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NORTH AYRSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@north-ayrshire.gov.uk
Contact Phone
+44 1294324354, +44 1294324730

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

W.D.M

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL389399
    Provision of Integrated Roads Asset Management System to North Ayrshire Council - North Ayrshire Council require a cloud-based system to manage the data regarding its Road (Highways) assets including Lighting and Structures. The current licenses and databases in use will be replaced with one cloud-based solution. The current licenses and databases will be replaced with one Software as a Service (SAAS) solution.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC403255
    Provision of Integrated Roads Asset Management System to North Ayrshire Council - North Ayrshire Council require a cloud-based system to manage the data regarding its Road (Highways) assets including Lighting and Structures. The current licenses and databases in use will be replaced with one cloud-based solution. The current licenses and databases will be replaced with one Software as a Service (SAAS) solution.

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