Variation to Contract for Refurbished Multi-Functional Devices and Associated Services

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        "title": "Variation to Contract for Refurbished Multi-Functional Devices and Associated Services",
        "description": "Provision of Refurbished MFDs to Police Scotland, and the associated services. The initial contract has been varied two times. The initial contract was due to expire on 1st December 2019, but was varied to delay the contract end date until 30th June 2020 to allow a new contract to be implemented. A subsequent variation has delayed the end date until 31st December 2020 (with provisions for early termination). This was varied due to the Covid-19 pandemic which resulted in a new contract implementation period being delayed.",
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                "title": "Variation to Contract for Refurbished Multi-Functional Devices and Associated Services",
                "description": "Provision of Refurbished MFDs to Police Scotland, and the associated services. The initial contract has been varied two times. The initial contract was due to expire on 1st December 2019, but was varied to delay the contract end date until 30th June 2020 to allow a new contract to be implemented. A subsequent variation has delayed the end date until 31st December 2020 (with provisions for early termination). This was varied due to the Covid-19 pandemic which resulted in a new contract implementation period being delayed.",
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                "description": "The initial contract has been varied two times. The initial contract was due to expire on 1st December 2019, but was varied to delay the contract end date until 30th June 2020. A subsequent variation has delayed the end date until 31st December 2020 (with provisions for early termination). This was varied due to the Covid-19 pandemic which resulted in a new contract implementation period being delayed. The variation can be justified under Regulation 72 (c) of the Public Contract (Scotland) Regulations 2015 which provides that a variation can be allowed where all of the following conditions are fulfilled-- (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii)the modification does not alter the overall nature of the contract or framework; (iii)any increase in price does not exceed 50 % of the initial contract value or framework agreement and with the terms of the Scottish Government Policy Note SPPN4/2020.. Please note that this was variation of an existing contract, and as such no award criteria was assessed.",
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    "description": "Award against framework: rescent Purchasing Consortium Contract Number CPC/DU/MFD/01 The initial contract was due to expire on 1st December 2019, but was varied to delay the contract end date until 30th June 2020 to allow sufficient time for a new contract to be implemented. The Public Contracts (Scotland) Regulations 2015, Regulation 72(1)(b) provides that: \"A contract...may be modified without a new procurement procedure to provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority.\" A new supplier could not be implemented to cover the current equipment, as this equipment is provided by and supported by Apogee. Lease instalments are paid for this equipment on a quarterly basis, and a new supplier will not be able to support these specific devices for the interim period. As the equipment covered under the existing contract would not be supported and may possibly be removed at the end of the contract, this would cause business continuity issues resulting in an operational impact, as well as detrimentally impacting non-operational departments, and therefore causing \"significant inconvenience\". To ensure business continuity for Police Scotland, and to allow time for a new contract to be implemented. The existing contract with Apogee end date was delayed until 30th June 2020. A subsequent variation has delayed the end date until 31st December 2020 (with provisions for early termination). This was varied due to the Covid-19 pandemic which resulted in a newly awarded contract implementation period being delayed. The variation can be justified under Regulation 72 (c) of the Public Contract (Scotland) Regulations 2015 which provides that a variation can be allowed where all of the following conditions are fulfilled-- (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii)the modification does not alter the overall nature of the contract or framework; (iii)any increase in price does not exceed 50 % of the initial contract value or framework agreement and with the terms of the Scottish Government Policy Note SPPN4/2020. This variation allows for early termination provided 30 days notice are provided. (SC Ref:625316)",
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