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Glen Oaks HA: Reactive Maintenance Contract 2021-22

Glen Oaks Housing Association

This public procurement record has 2 releases in its history.

Award

31 Mar 2021 at 01:00

PCS Notice - Website Contract Award Notice
Tender

06 Aug 2020 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Glen Oaks Housing Association is seeking bids for the Reactive Maintenance Contract 2021-22, aimed at providing 24-hour multi-trade reactive maintenance services across 1,314 tenanted and 99 factored flats, houses, offices, and care home facilities located in Arden, Darnley, and North Pollok, Glasgow (G46 & G53). The procurement is currently in the award stage, with the contract signed on 31st March 2021. The initial contract period extends until 31st March 2022, with potential extensions lasting up to 31st March 2026. The procurement method employed is selective under a restricted procedure, focusing on service works that include a range of trades such as plumbing, electrical, and pest control services.

This contract presents significant opportunities for businesses in the facilities management and construction sectors, especially those offering reactive maintenance and repair services. Companies capable of providing diverse trades, including plumbing, electrical work, joinery, and asbestos management, would find this tender particularly relevant. Additionally, firms with experience in handling similar contracts, combined with robust health and safety standards and a track record in quality management systems, will be well-positioned to compete effectively in this opportunity.

How relevant is this notice?

Notice Information

Notice Title

Glen Oaks HA: Reactive Maintenance Contract 2021-22

Notice Description

The provision of a term maintenance contract for a 24hr/ 7day multi trade reactive maintenance repair and [provisional] follow up replacement works throughout the Association's 1314 tenanted and 99 factored flats/ houses, offices and care home facilities in Arden, Darnley and North Pollok, Glasgow G46 & G53. Repairs and renewals will be categorised under the Right to Repair Statutory Scheme as emergency, urgent or routine. Trades to be provided may include: labourer; joiner; plumber; electrician; plasterer; painter/ decorator; tiler; glazier; roofer/ slater; blacksmith & TV aerial/ door entry engineer. The requirements may also include: asbestos inspection, surveys and testing; rot reports & eradication; door entry servicing/ repairs; drain clearance/ repairs; gutter cleaning; temporary shuttering/ property security; property clearance; pest control; Energy Performance Certificates; roof repairs and reports. Works operations to be provided under this contract shall also be as listed within the [Draft] Schedule of Rates attached. The initial contract period will be to 31st March 2022, with options to extend the framework contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2026.

Lot Information

Lot 1

The tender documents comprise: Stage 1- the ESPD document [relevant experience within the last 5 years and minimum selection standards]; The ESPD evaluation will be pass/ fail for the minimum selection standards and Part 4C.1 [relevant examples] will be assessed from bidders responses including: Experience, administration & supervisory roles/ arrangements; Trades in-house or sub-contracted; Communications and reporting; KPI statistics; and Completions & invoicing. Scores will be /100 and converted to a percentage. The six highest scoring contractors will be invited to proceed to stage 2 tender. Stage 2 [only for candidates successful at Stage 1]- comprises the Specification of Works [contract & tender pricing document] including attachments; and the Tender Quality Questionnaire [TQQ]. The stage 2 tender evaluation will comprise your quality score for the TQQ; and the Contract Sum stated on the Form of Tender. The criteria for scoring will be to reach a total percentage score as follows: Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates. The candidates will be scored relative to each other (best answer scoring highest), based on the Employer's individual aspirations/ requirements and the information provided by the candidate(s).. Candidates must refer to the Stage 1 Instructions to Contractors and project Criteria.

Renewal: The contract period is 1st April 2021 to 31st March 2022, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000627504
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR410821
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Mar 20215 years ago
Submission Deadline
7 Sep 2020Expired
Future Notice Date
Not specified
Award Date
31 Mar 20215 years ago
Contract Period
1 Apr 2021 - 31 Mar 2022 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glen Oaks Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G46 8BW
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Newlands/Auldburn
Westminster Constituency
Glasgow South West

Supplier Information

Number of Suppliers
1
Supplier Name

City Building (Contracts) LLP/RSBi

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391958&idx=1
    6th August 2020 - Instructions to Contractors
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391958&idx=2
    6th August 2020 - ESPD
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391958&idx=3
    6th August 2020 - Contract Area (for information)
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391958&idx=4
    6th August 2020 - Draft Tender Document (for information)
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391958&idx=5
    6th August 2020 - Draft Schedule of Rates (for information)
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG391958
    Glen Oaks HA: Reactive Maintenance Contract 2021-22 - The provision of a term maintenance contract for a 24hr/ 7day multi trade reactive maintenance repair and [provisional] follow up replacement works throughout the Association's 1314 tenanted and 99 factored flats/ houses, offices and care home facilities in Arden, Darnley and North Pollok, Glasgow G46 & G53. Repairs and renewals will be categorised under the Right to Repair Statutory Scheme as emergency, urgent or routine. Trades to be provided may include: labourer; joiner; plumber; electrician; plasterer; painter/ decorator; tiler; glazier; roofer/ slater; blacksmith & TV aerial/ door entry engineer. The requirements may also include: asbestos inspection, surveys and testing; rot reports & eradication; door entry servicing/ repairs; drain clearance/ repairs; gutter cleaning; temporary shuttering/ property security; property clearance; pest control; Energy Performance Certificates; roof repairs and reports. Works operations to be provided under this contract shall also be as listed within the [Draft] Schedule of Rates attached. The initial contract period will be to 31st March 2022, with options to extend the framework contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2026.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR410821
    Glen Oaks HA: Reactive Maintenance Contract 2021-22 - The provision of a term maintenance contract for a 24hr/ 7day multi trade reactive maintenance repair and [provisional] follow up replacement works throughout the Association's 1314 tenanted and 99 factored flats/ houses, offices and care home facilities in Arden, Darnley and North Pollok, Glasgow G46 & G53. Repairs and renewals will be categorised under the Right to Repair Statutory Scheme as emergency, urgent or routine. Trades to be provided may include: labourer; joiner; plumber; electrician; plasterer; painter/ decorator; tiler; glazier; roofer/ slater; blacksmith & TV aerial/ door entry engineer. The requirements may also include: asbestos inspection, surveys and testing; rot reports & eradication; door entry servicing/ repairs; drain clearance/ repairs; gutter cleaning; temporary shuttering/ property security; property clearance; pest control; Energy Performance Certificates; roof repairs and reports. Works operations to be provided under this contract shall also be as listed within the [Draft] Schedule of Rates attached. The initial contract period will be to 31st March 2022, with options to extend the framework contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2026.

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