Tender for the Service and Maintenance of Kitchen/Catering Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000627513-2020-08-10T00:00:00Z",
    "date": "2020-08-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000627513",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-81",
            "name": "Dundee City Council",
            "identifier": {
                "legalName": "Dundee City Council"
            },
            "address": {
                "streetAddress": "Dundee House, 50 North Lindsay Street",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 1NZ"
            },
            "contactPoint": {
                "name": "Claire Petrie",
                "email": "claire.petrie@dundeecity.gov.uk",
                "telephone": "+44 1382434000",
                "faxNumber": "+44 1382433045",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "mediationBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.dundeecity.gov.uk"
            }
        },
        {
            "id": "org-101",
            "name": "Dundee Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Dundee Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court, 6 West Bell Street",
                "locality": "Dundee",
                "postalCode": "DD1 9AD"
            },
            "contactPoint": {
                "email": "dundee@scotcourts.gov.uk",
                "telephone": "+44 1382229961",
                "faxNumber": "+44 1382318222",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Dundee City Council",
        "id": "org-81"
    },
    "tender": {
        "id": "CONSTR/SL/19-52003",
        "title": "Tender for the Service and Maintenance of Kitchen/Catering Equipment",
        "description": "The Purchaser wishes to appoint a competent contractor for the provision of Service and Maintenance of Kitchen/Catering Equipment.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50883000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dundee House, 50 North Lindsay Street, Dundee DD1 1NZ"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 160000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2020-09-09T10:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-09-09T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG392170",
                "documentType": "contractNotice",
                "title": "Tender for the Service and Maintenance of Kitchen/Catering Equipment",
                "description": "The Purchaser wishes to appoint a competent contractor for the provision of Service and Maintenance of Kitchen/Catering Equipment.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392170",
                "format": "text/html"
            },
            {
                "id": "AUG392170-1",
                "title": "Invitation to Tender for the Service and Maintenance of Kitchen/Catering Equipment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392170&idx=1",
                "datePublished": "2020-08-10T08:46:27Z",
                "dateModified": "2020-08-10T08:46:27Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG392170-2",
                "title": "Appendices for the Service and Maintenance of Kitchen/Catering Equipment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392170&idx=2",
                "datePublished": "2020-08-10T08:46:27Z",
                "dateModified": "2020-08-10T08:46:27Z",
                "format": "application/x-zip-compressed"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Purchaser wishes to appoint a competent contractor for the provision of Service and Maintenance of Kitchen/Catering Equipment. The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Kitchen/Catering Equipment installations and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from discharge or damage). Dundee City Council are not obligated to accept any quotations in relation to repair and/or replacement works and reserve the right to adopt alternative procurement processes.",
                "status": "active",
                "value": {
                    "amount": 160000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Purchaser has the option to extend this contract by a further two years (each annum) after the expiry of the initial term."
                }
            }
        ],
        "bidOpening": {
            "date": "2020-09-09T12:00:00Z",
            "address": {
                "streetAddress": "Dundee House, 50 North Lindsay Street, Dundee - DD1 1NZ"
            },
            "description": "By the Corporate Procurement Manager and one other Procurement Category Officer not associated with this procurement exercise."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The performance of the contractor shall be subject to monitoring by the Purchaser during the term of the contract. There shall be a requirement for the successful contractor to attend regular contract review meetings, to discuss the performance of the service provision."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015."
                },
                {
                    "type": "economic",
                    "description": "The tenderer must be in a stable financial position and have the economic and financial capacity to perform the contract.",
                    "minimum": "Turnover The Tenderer is required to provide its general yearly turnover for the last two financial years, along with its yearly turnover for the specific area covered by this contractual agreement. Tenderers must include copies of their organisation's audited accounts (or equivalent) and the accounts of your group (if any) for the last 2 years in English and in UK Sterling together with details of any significant changes since the last year end. Copies of the accounts should be signed and dated by Directors and Auditors or marked as draft. Insurance It is the requirement of this contract that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 million (GBP), Public Liability Insurance = 5 million (GBP) If, for some exceptional reason which Purchaser considers justified, the tenderer is unable to provide the references requested by the contracting authority, the tenderer may prove their economic and financial capacity by any other means which the Purchaser considers appropriate. The Purchaser reserves the right to request any additional documentary evidence it deems necessary or useful in order to verify a tenderer's economic and financial standing."
                },
                {
                    "type": "technical",
                    "description": "The tenderer's technical and professional capacity will be evaluated using the following criteria: -Suitability of the organisation and staffing structure available for the activities covered by the contract, especially considering that various specific contracts will have to be implemented in parallel at the same time; -Relevant qualifications and expertise of key personnel allocated to the contract: technical experience, knowledge and capability in the mentioned areas. -The ability to prepare and present clear and concise technical documents -The ability in working in environments similar to those described in this invitation to tender in terms of size and complexity, in similar business environments. -The ability and expertise in environments similar to those described in this invitation to tender. -The tenderer, including all consortium members and any proposed subcontractors, shall in no way be subject to a conflict of interest concerning the implementation of the contract.",
                    "minimum": "The following documents or information shall be presented as evidence of compliance with the technical and professional capacity criteria: -A list and description of recent activities (in the last 5 years) that demonstrates that the tender has the relevant experience of delivering Service and Maintenance of Kitchen/Catering Equipment Contract. The information you provide should cover the following areas - - A description of the goods works or services delivered - Contract value & dates. - Previous or current customer details -Demonstrate that they have they have appropriate human resources available to deliver the requirements of the contract as well as educational and professional qualifications held by the employees who will be carrying out the works/services stated within the Specification of Requirement. -Confirm their average annual manpower and managerial staff for the last three years. Sub Contacting (4C.10) If subcontracting is envisaged, the tenderer must provide details of the proportion (i.e. percentage) of contract that is intended for subcontracts and clearly indicate which parts of the work will be subcontracted. The total value of the subcontracted part of the services cannot represent the total value of the contract value. Subcontractors must satisfy the eligibility criteria applicable to the award of the contract. If the identity of the intended subcontractor(s) is already known at the time of submitting the tender, all subcontractors must provide the required evidence for the exclusion and selection criteria by submitting a separate ESPD response. If the identity of the subcontractor is not known at the time of submitting the tender, the tenderer who is awarded the contract will have to seek the Purchaser's authorisation before entering into a subcontract. Where no subcontractor is given, the work will be assumed to be carried out directly by the tenderer. -Quality Assurance Schemes, Environmental Management and Health & Safety Standards Quality Management Certification - Certificate(s) issued by institutions or official services recognised as competent in quality control and/or verification of compliance with standards applicable, certifying in particular that the tenderer possesses quality assurance certification for the type of services covered by this Invitation to Tender. -Quality Assurance Schemes (4D.1) The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or EQUIVALENT), -Health and Safety Procedures (4D.2) Tenderers must hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent). Please Note: ISO 45001 replaces OHSAS 18001, the world's former reference for OH&S management (organisations currently certified under OHSAS 18001. The Purchaser until 12th March 2021 to migrate to ISO 45001). -Environmental Management Procedures (4D.2) The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-01-07T00:00:00Z"
            }
        },
        "classification": {
            "id": "50883000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If extension options are not exercised, the anticipated timing of recurrent advertisement is June 2023."
        }
    },
    "language": "EN",
    "description": "For additional information, please refer to the Invitation to Tender Documentation appended. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=627513. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:627513)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000627513"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}