Notice Information
Notice Title
CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks
Notice Description
The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply
Lot Information
Lot 1
It is the Councils intention to conduct a 2-stage tender process for a 4 year contract on a 2+1+1 basis. There is an emphasis on quality as well as price and submissions will be assessed on the most economically advantageous tender based on a ratio of 60% Price and 40% Quality. Contractors should be aware that being appointed to the Framework is no guarantee work and that the Council will apply the following methodology to all orders placed. Framework Operation The 1st ranked contractor within the Framework will be offered the initial business (2000 to 2500 stairs) in the first instance throughout the Framework Contract period. If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on. This arrangement is required to drive best value whilst ensuring business continuity. For substantial additions to the service or for additional services, the Council may conduct a mini competition between the three framework providers. The requirement: Standard weekly cleans to properties as detailed within the Short Service Specification, comprise of cleaning of all internal communal areas, the main entrance, stairwells, landings, corridors/access walkways and rear entrance. This also includes any steps, porches and/or plats. All works must be carried out in accordance with the British Institute of Cleaning Science recommendations. All works must comply with the latest edition of the Health and Safety at Work Regulations. The Council may be required to provide additional services either as a temporary, permanent or ad hoc arrangement. These may include, but are not limited to: graffiti removal, chute cleaning, and fire damage cleaning. Full blocks with different requirements
Renewal: Up to two additional year long extensions. (2+1+1).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000627821
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430693
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90900000 - Cleaning and sanitation services
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
90911100 - Accommodation cleaning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,128,580 £1M-£10M
Notice Dates
- Publication Date
- 18 Oct 20214 years ago
- Submission Deadline
- 3 Mar 2021Expired
- Future Notice Date
- 12 Oct 2020Expired
- Award Date
- 15 Sep 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- If extensions not utilised - Late 2022 If extensions utilised - late 2024
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE CITY OF EDINBURGH COUNCIL
- Contact Name
- Cameron Garland, Stuart Newton
- Contact Email
- cameron.garland@edinburgh.gov.uk, procurement@midlothian.gov.uk, stuart.newton@edinburgh.gov.uk
- Contact Phone
- +44 1314693580, +44 1314693922
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH8 8BG
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=1
1st February 2021 - Short Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=2
1st February 2021 - Single Procurement Document (SPD) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=3
1st February 2021 - SPD Instruction Document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP394089&idx=1
4th September 2020 - Questionnaire -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394089
CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to re procure its Stair Cleaning Service The service provides regular cleaning of common stairs in Edinburgh and its outlying areas. The aim of the service is to deliver a customer focussed stair cleaning service that provides value for money, customer satisfaction whilst contributing to maintenance standards within local neighbourhoods. The current service provides: Weekly cleaning to around 2500 blocks in the city which are Council owned or mixed tenure properties. There will be new admissions and removal throughout the period of the contract. The Council manages the whole portfolio of properties whether Council tenants or owners. The specification for all property types will be broadly similar. Needle sweeps will be required, the service provider must arrange for sharps boxes to be available to their staff and must ensure disposal of such through the guidelines for disposal of sharps boxes, they must ensure their staff are trained to deal with these instances. Pricing will be for standard specification based no difference will be made in respect of ownership, additional/bespoke pricing will also be sought at tender stage. Additional services include but are not limited to: emergency or specialised cleans, graffiti removal, chute cleaning, and fire damage cleaning. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB405501
CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430693
CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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