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CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks

The City of Edinburgh Council

This public procurement record has 3 releases in its history.

Award

18 Oct 2021 at 01:00

OJEU - F3 - Contract Award Notice
Tender

01 Feb 2021 at 00:00

OJEU - F2 - Contract Notice
Planning

02 Sep 2020 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The City of Edinburgh Council has completed the procurement process for "CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks". This contract falls within the services category, primarily focused on providing communal stair cleaning services across 2,500 to 3,000 blocks within Edinburgh. The framework commenced in July 2021 and is set for an initial period of two years, with the potential for two additional years. The procurement method employed was selective, following a restricted procedure, and the total contract value is £1,128,580. Notably, potential bidders were advised about the implications of the Transfer of Undertakings (Protection of Employment) Regulations (TUPE).

This tender presents significant opportunities for businesses specialising in facilities management, cleaning services, and related fields, particularly those with experience in servicing mixed-use residential properties. The emphasis on quality and price in tender evaluation, with a ratio of 60% for price and 40% for quality, suggests that well-established firms and SMEs with a strong operational framework and adherence to health and safety standards could successfully compete. The structured framework agreement allows for varied services including emergency cleaning and graffiti removal, enhancing prospects for contractors able to offer a comprehensive package.

How relevant is this notice?

Notice Information

Notice Title

CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks

Notice Description

The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply

Lot Information

Lot 1

It is the Councils intention to conduct a 2-stage tender process for a 4 year contract on a 2+1+1 basis. There is an emphasis on quality as well as price and submissions will be assessed on the most economically advantageous tender based on a ratio of 60% Price and 40% Quality. Contractors should be aware that being appointed to the Framework is no guarantee work and that the Council will apply the following methodology to all orders placed. Framework Operation The 1st ranked contractor within the Framework will be offered the initial business (2000 to 2500 stairs) in the first instance throughout the Framework Contract period. If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on. This arrangement is required to drive best value whilst ensuring business continuity. For substantial additions to the service or for additional services, the Council may conduct a mini competition between the three framework providers. The requirement: Standard weekly cleans to properties as detailed within the Short Service Specification, comprise of cleaning of all internal communal areas, the main entrance, stairwells, landings, corridors/access walkways and rear entrance. This also includes any steps, porches and/or plats. All works must be carried out in accordance with the British Institute of Cleaning Science recommendations. All works must comply with the latest edition of the Health and Safety at Work Regulations. The Council may be required to provide additional services either as a temporary, permanent or ad hoc arrangement. These may include, but are not limited to: graffiti removal, chute cleaning, and fire damage cleaning. Full blocks with different requirements

Renewal: Up to two additional year long extensions. (2+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000627821
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430693
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,128,580 £1M-£10M

Notice Dates

Publication Date
18 Oct 20214 years ago
Submission Deadline
3 Mar 2021Expired
Future Notice Date
12 Oct 2020Expired
Award Date
15 Sep 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
If extensions not utilised - Late 2022 If extensions utilised - late 2024

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

Caledonian Maintenance Services Ltd

ISS Facility Services

Perfect Clean Edinburgh Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=1
    1st February 2021 - Short Specification
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=2
    1st February 2021 - Single Procurement Document (SPD)
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=3
    1st February 2021 - SPD Instruction Document
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP394089&idx=1
    4th September 2020 - Questionnaire
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394089
    CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to re procure its Stair Cleaning Service The service provides regular cleaning of common stairs in Edinburgh and its outlying areas. The aim of the service is to deliver a customer focussed stair cleaning service that provides value for money, customer satisfaction whilst contributing to maintenance standards within local neighbourhoods. The current service provides: Weekly cleaning to around 2500 blocks in the city which are Council owned or mixed tenure properties. There will be new admissions and removal throughout the period of the contract. The Council manages the whole portfolio of properties whether Council tenants or owners. The specification for all property types will be broadly similar. Needle sweeps will be required, the service provider must arrange for sharps boxes to be available to their staff and must ensure disposal of such through the guidelines for disposal of sharps boxes, they must ensure their staff are trained to deal with these instances. Pricing will be for standard specification based no difference will be made in respect of ownership, additional/bespoke pricing will also be sought at tender stage. Additional services include but are not limited to: emergency or specialised cleans, graffiti removal, chute cleaning, and fire damage cleaning.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB405501
    CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430693
    CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply

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