Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training

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        "description": "The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. The agreement will include the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. This procurement has been conducted via the Public Contracts Scotland - Tender portal (PCS-T). A one stage Open procedure has been applied. Bidders have been asked to self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T. Specific requirements have been included in the Section III of this Contract Notice.",
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                "title": "Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training",
                "description": "The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. It is expected that the agreement will cover the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.",
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                "title": "Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training",
                "description": "The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. The agreement will include the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. This procurement has been conducted via the Public Contracts Scotland - Tender portal (PCS-T). A one stage Open procedure has been applied. Bidders have been asked to self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T. Specific requirements have been included in the Section III of this Contract Notice.",
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                "description": "The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support our compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. It is expected that the agreement will include the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. The key focus of this procurement is to provide a unique, clear, consolidated evacuation solution that can be managed effectively across a variety of locations. The contract will be structured around the following elements: 1) Supply and Installation of Evacuation Chairs as per specification 2) Annual Maintenance, Repair (including reactive) and Re-certification of the UoE Evacuation Chairs portfolio 3) Training For the supply, a manual, i.e. not battery powered solution is sought, covering: downward evacuation (suitable for the majority of UoE buildings) and upward evacuation/all-terrain (as dictated by specific building access & configuration). It is estimated about 175 - 190 chairs will fall within the first category and approximately 5 - 10 should cover the more complex requirements included in the second category. The initial purchase and installation will be phased over a period of approximately 3 months, to allow safe delivery and implementation. In addition to supply & installation, the appointed supplier will be expected to ensure full management of the Evacuation Chairs, providing a comprehensive package including annual inspection, asset management, maintenance, servicing, stair testing, repairs and re-certification in accordance with manufacturer standards and full, continuous compliance to the legislation applicable to Class One Medical Equipment. All the chairs are to be maintained with new, original manufacturer supplied and approved spare parts, to the highest standard by readily available, trained, authorised, competent personnel. Suitable, certified 'Train the Trainer' and Refresher on-site courses for up to 10 no. University staff at one time will also be required as part of the agreement, with the first session delivered at the start of the contract. It is anticipated that a total portfolio of about 200 chairs will be handled throughout the duration of this contract. The proposed overall contractual period is 5 years (an initial period of two years with an option to grant an extension for a further 2 and respectively 1 year periods, 2+2+1). This contract has been tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period.. The tender evaluation has consisted of 3 parts (qualification, technical and commercial) and has also included a sample assessment & virtual demonstration. Details of the evaluation process have been included in the ITT document on PCS-T & updates circulated to bidders via the PCS-T message board. The total contract value is an estimate calculated using the scenarios detailed in the ITT.",
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                    "description": "ESPD Section 4C TECHNICAL AND PROFESSIONAL ABILITY ESPD ref. 4C1.2 Question 1 Pass/Fail Please note: Bidders must confirm that they can provide manual evacuation chairs, capable of traversing up and down staircase, that are fully compliant with PUWER Regulations (Class 1 medical device). The bidders should provide evidence of the compliance of the equipment. ESPD ref. 4C1.2 Question 2 Pass/Fail Please note: Bidders must confirm that they are authorised by the manufacturer and capable of servicing, inspecting, testing, certifying and undertaking minor repairs to the types of evacuation chairs noted in the question above. Evidence should be provided of the manufacturer's authorisation. ESPD ref. 4C1.2 Question 3 For information only (this question will not be evaluated) Please state in detail the principal business activities of your organisation, highlighting the portion that is directly related to the scope of this Framework. Please note should your organisation propose to sub-contract any part of this Framework, then please provide further information on the scope and split which will be applicable to all parties. ESPD ref. 4C1.2 Question 4 For information only (this question will not be evaluated) Bidders are required to provide details of how they manage reporting with other customers including details of any digital portal. Your response should include a flow chart. Please provide detail of what measures are in place to ensure reporting is completed on time and to a high standard. In order to ensure that newer or start-up companies have a chance to demonstrate any experience relevant to the current requirement, examples may be provided from: Within their organisation (bidders may rely on the experience of personnel that they intend to use to carry out the current requirement, even if that experience was gained whilst working for a different organisation) - Other consortium members (where a consortium bid is being proposed) - Named subcontractors upon whose capacity and capability the bidder is relying in order to meet the selection criteria (where subcontractors are being used and their identity is known at the selection stage) Bidders should be aware that they may be asked to confirm prior to award that there has been no material change to the skills, experience and resources available to them since submitting their ESPD response.",
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