Removal and Storage Services Framework Agreement

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000631477-2021-03-12T00:00:00Z",
    "date": "2021-03-12T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000631477",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-3",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "email": "hayleigh.valentine@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.westlothian.gov.uk/"
            }
        },
        {
            "id": "org-4",
            "name": "Livingston Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "reviewContactPoint"
            ]
        },
        {
            "id": "org-281",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "email": "hayleigh.valentine@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.westlothian.gov.uk/"
            }
        },
        {
            "id": "org-282",
            "name": "Purdie Worldwide Removals and Storage Ltd",
            "identifier": {
                "legalName": "Purdie Worldwide Removals and Storage Ltd"
            },
            "address": {
                "streetAddress": "48/54 East Main Street",
                "locality": "Blackburn",
                "region": "UKM78",
                "postalCode": "EH47 7QS"
            },
            "contactPoint": {
                "telephone": "+44 7825889573"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-283",
            "name": "Clockwork Removals",
            "identifier": {
                "legalName": "Clockwork Removals"
            },
            "address": {
                "streetAddress": "7 Granton Pier, Lochinvar Drive",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH5 1HF"
            },
            "contactPoint": {
                "telephone": "+44 7919391230"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-284",
            "name": "Bishop's Move",
            "identifier": {
                "legalName": "Bishop's Move"
            },
            "address": {
                "streetAddress": "Bishop House, Pentland Industrial Estate, Loanhead",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH20 9QH"
            },
            "contactPoint": {
                "telephone": "+44 2083918269"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-285",
            "name": "Harrow Green",
            "identifier": {
                "legalName": "Harrow Green"
            },
            "address": {
                "streetAddress": "Unit 3 & 4, Kinning Park Way, 47 McLellan Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G41 1RR"
            },
            "contactPoint": {
                "telephone": "+44 1414197070"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-286",
            "name": "Pickfords Business Services",
            "identifier": {
                "legalName": "Pickfords Business Services"
            },
            "address": {
                "streetAddress": "62 West Harbour Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH5 1PW"
            },
            "contactPoint": {
                "telephone": "+44 7768988340"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-287",
            "name": "Livingston Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "West Lothian Council",
        "id": "org-281"
    },
    "tender": {
        "id": "CC10122",
        "title": "Removal and Storage Services Framework Agreement",
        "description": "West Lothian Council, the council, require to establish a framework agreement to appoint a suitably experienced service provider for removal and storage related services for clients of the council. The duration of the Framework Agreement will be four (4) years. The framework will run for 3 years originally, with the option to extend for a further 12 months in total. The objectives of the contract are to provide a service which is flexible, customer focused and provides excellent communication links between the parties involved.",
        "status": "complete",
        "items": [
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "63121000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "98340000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60183000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Locations across West Lothian."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM78"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "63121100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60183000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Locations across West Lothian."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM78"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "63121000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60183000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Locations across West Lothian."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM78"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 800000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2020-11-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-11-02T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP395771",
                "documentType": "contractNotice",
                "title": "Removal and Storage Services Framework Agreement",
                "description": "West Lothian Council, the council, require to establish a framework agreement to appoint a suitably experienced service provider for removal and storage related services for clients of the council. The duration of the Framework Agreement will be four (4) years. The framework will run for 3 years originally, with the option to extend for a further 12 months in total. The objectives of the contract are to provide a service which is flexible, customer focused and provides excellent communication links between the parties involved.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395771",
                "format": "text/html"
            },
            {
                "id": "MAR409368",
                "documentType": "awardNotice",
                "title": "Removal and Storage Services Framework Agreement",
                "description": "West Lothian Council, the council, require to establish a framework agreement to appoint a suitably experienced service provider for removal and storage related services for clients of the council. The duration of the Framework Agreement will be four (4) years. The framework will run for 3 years originally, with the option to extend for a further 12 months in total. The objectives of the contract are to provide a service which is flexible, customer focused and provides excellent communication links between the parties involved.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR409368",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "3",
                "title": "Large Office and School Moves including Crate Hire",
                "description": "This lot is for non-residential properties only and will include office buildings, schools, community centres and other location within the Authority's property portfolio. The service will include removal of office furniture, including the supply of storage boxes and crates, from Authority buildings and transport these to another area of the same building or to a different property.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 x 12 month extension option available to utilise after the original 3 year duration period."
                }
            },
            {
                "id": "1",
                "title": "Domestic Removals with Storage",
                "description": "In some circumstances the Council has a legal duty to provide services to remove and store furniture and personal belongings for clients. The nature of the work will vary depending on the nature of the request to remove and store items but will cover situations such as homelessness, decants for improvement works and other adhoc situations such as abandonments and other routine tenancy changes.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend by a further 12 months subject to satisfactory performance."
                }
            },
            {
                "id": "2",
                "title": "House to House Moves",
                "description": "This lot may be used to move a tenant's furniture to a more suitable tenancy due to the house being unsuitable due to personal needs. The lot may also be used when the Authority needs to decant a tenant to a different property due to remedial or emergency repairs. In these situations, the tenant's belongings may either be required to be stored or moved to another property dependent on the situation. In the event that belongings are required to be stored in a storage facility, this service will be covered under Lot 1.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend by a further 12 months subject to satisfactory performance."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2020-11-02T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "With reference to ESPD Q4A.2; Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships. For the purpose of this contract, Bidders must be a member of the British Association of Removers (BAR)."
                },
                {
                    "type": "economic",
                    "description": "With reference to ESPD Q4B.5.2; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: With reference to ESPD question 4B.6; West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 34 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
                    "minimum": "Employer's (Compulsory) Liability: 10,000,000 GBP Public Liability: 5,000,000 GBP Goods in Transit Insurance Motor Vehicle Insurance - Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle."
                },
                {
                    "type": "technical",
                    "description": "With reference to ESPD Q4C.1.2; Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. With reference to ESPD Q4D; Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules. The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 6
            }
        },
        "classification": {
            "id": "63121000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If the extension option is utilised the contract will be re tendered in 2024."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 193-467885"
        }
    ],
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Re: ESPD Q2B, complete information for all company directors, using home address. Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. TUPE - The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. (SC Ref:644200)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000631477"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000631477"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CC10122-1",
            "title": "Domestic Removals with Storage",
            "suppliers": [
                {
                    "id": "org-282",
                    "name": "Purdie Worldwide Removals and Storage Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "CC10122-2",
            "title": "House to House Moves",
            "suppliers": [
                {
                    "id": "org-282",
                    "name": "Purdie Worldwide Removals and Storage Ltd"
                },
                {
                    "id": "org-283",
                    "name": "Clockwork Removals"
                },
                {
                    "id": "org-284",
                    "name": "Bishop's Move"
                }
            ],
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "CC10122-3",
            "title": "Large Office and School Moves including Crate Hire",
            "suppliers": [
                {
                    "id": "org-282",
                    "name": "Purdie Worldwide Removals and Storage Ltd"
                },
                {
                    "id": "org-285",
                    "name": "Harrow Green"
                },
                {
                    "id": "org-286",
                    "name": "Pickfords Business Services"
                }
            ],
            "relatedLots": [
                "3"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CC10122-1",
            "awardID": "CC10122-1",
            "title": "Domestic Removals with Storage",
            "status": "active",
            "value": {
                "amount": 456000,
                "currency": "GBP"
            },
            "dateSigned": "2021-02-17T00:00:00Z"
        },
        {
            "id": "CC10122-2",
            "awardID": "CC10122-2",
            "title": "House to House Moves",
            "status": "active",
            "value": {
                "amount": 168000,
                "currency": "GBP"
            },
            "dateSigned": "2021-02-11T00:00:00Z"
        },
        {
            "id": "CC10122-3",
            "awardID": "CC10122-3",
            "title": "Large Office and School Moves including Crate Hire",
            "status": "active",
            "value": {
                "amount": 160000,
                "currency": "GBP"
            },
            "dateSigned": "2021-02-17T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "550",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "551",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "552",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "553",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "554",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "555",
                "measure": "bids",
                "value": 3,
                "relatedLot": "2"
            },
            {
                "id": "556",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "2"
            },
            {
                "id": "557",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "558",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "559",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "2"
            },
            {
                "id": "560",
                "measure": "bids",
                "value": 7,
                "relatedLot": "3"
            },
            {
                "id": "561",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "3"
            },
            {
                "id": "562",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "3"
            },
            {
                "id": "563",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "3"
            },
            {
                "id": "564",
                "measure": "electronicBids",
                "value": 7,
                "relatedLot": "3"
            }
        ]
    }
}