Tender

Design, Supply, Installation, Operation and Maintenance of a public e-bike scheme in East Lothian

EAST LOTHIAN COUNCIL

This public procurement record has 2 releases in its history.

Tender

14 Jan 2021 at 00:00

Planning

25 Sep 2020 at 00:00

Summary of the contracting process

East Lothian Council is seeking to establish a public e-bike scheme across East Lothian through a procurement process for the design, supply, installation, operation, and maintenance of e-bikes and associated docking stations. This tender, valued at £400,000, falls under the services category and is currently in the Tender stage, with submissions due by 24th February 2021. The project aims to enhance transportation links within the region and promote e-bikes as a viable transport option. Further information and submission details can be found on the Public Contracts Scotland website.

This tender presents valuable opportunities for businesses specialising in transportation services, urban mobility solutions, and infrastructure development. Companies with experience in designing and installing e-bike systems, as well as those proficient in maintenance and user engagement strategies, will find this project particularly suited to their capabilities. The successful bidder will not only have the chance to contribute to the sustainability goals of East Lothian but may also gain access to future contracts and initiatives through community-focused commitments outlined by the Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Design, Supply, Installation, Operation and Maintenance of a public e-bike scheme in East Lothian

Notice Description

ELC wish to establish a public eBike scheme via a network of eBike hire stations across the county and are therefore seeking to procure a contract for the design, supply, installation, operation and maintenance of eBikes and associated docking stations. The network will create key links between and within towns as well as increase awareness of ebikes as a practical utility transport option.

Lot Information

Lot 1

East Lothian Council wishes to establish a public network of eBike hire stations across the county and are seeking to procure a contract for the design, supply, installation, operation and maintenance of hire eBikes and associated docking stations, plus the management of the user experience, branding & promotion, membership of the scheme. The network will create links between and within towns as well as increase awareness of ebikes as a practical utility transport option.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: There may be the option for extension of the contract beyond the initial period.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000631736
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404241
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services


CPV Codes

34422000 - Cycles with auxiliary motors

34430000 - Bicycles

60112000 - Public road transport services

63710000 - Support services for land transport

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jan 20215 years ago
Submission Deadline
24 Feb 2021Expired
Future Notice Date
30 Oct 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
EAST LOTHIAN COUNCIL
Contact Name
Procurement
Contact Email
procurement@eastlothian.gov.uk
Contact Phone
+44 1620827827

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian

Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000631736-2021-01-14T00:00:00Z",
    "date": "2021-01-14T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000631736",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-2",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827827",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastlothian.gov.uk"
            }
        },
        {
            "id": "org-62",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827827",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastlothian.gov.uk"
            }
        },
        {
            "id": "org-53",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "East Lothian Council",
        "id": "org-62"
    },
    "planning": {
        "documents": [
            {
                "id": "SEP395584",
                "documentType": "plannedProcurementNotice",
                "title": "Design, Supply, Installation, Operation and Maintenance of a public e-bike scheme in East Lothian",
                "description": "ELC wish to establish a public eBike scheme via a network of eBike hire stations across the county and are therefore seeking to procure a contract for the design, supply, installation, operation and maintenance of eBikes and associated docking stations. The network will create key links between and within towns as well as increase accessibility to and awareness of eBikes and other forms of wheeling. More detail will be available in the Specification & tender documents.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395584",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ELC-20-2360",
        "title": "Design, Supply, Installation, Operation and Maintenance of a public e-bike scheme in East Lothian",
        "description": "ELC wish to establish a public eBike scheme via a network of eBike hire stations across the county and are therefore seeking to procure a contract for the design, supply, installation, operation and maintenance of eBikes and associated docking stations. The network will create key links between and within towns as well as increase awareness of ebikes as a practical utility transport option.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "34422000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60112000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "34430000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "East Lothian"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM73"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "East Lothian Council wishes to establish a public network of eBike hire stations across the county and are seeking to procure a contract for the design, supply, installation, operation and maintenance of hire eBikes and associated docking stations, plus the management of the user experience, branding & promotion, membership of the scheme. The network will create links between and within towns as well as increase awareness of ebikes as a practical utility transport option.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "active",
                "value": {
                    "amount": 400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Design",
                            "description": "15"
                        },
                        {
                            "type": "price",
                            "description": "15"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There may be the option for extension of the contract beyond the initial period."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2020-10-30T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "63710000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-02-24T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-02-24T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN404241",
                "documentType": "contractNotice",
                "title": "Design, Supply, Installation, Operation and Maintenance of a public e-bike scheme in East Lothian",
                "description": "ELC wish to establish a public eBike scheme via a network of eBike hire stations across the county and are therefore seeking to procure a contract for the design, supply, installation, operation and maintenance of eBikes and associated docking stations. The network will create key links between and within towns as well as increase awareness of ebikes as a practical utility transport option.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404241",
                "format": "text/html"
            },
            {
                "id": "JAN404241-1",
                "title": "ELC Terms and Conditions of Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=1",
                "datePublished": "2021-01-14T17:08:36Z",
                "dateModified": "2021-01-14T17:08:36Z",
                "format": "application/msword"
            },
            {
                "id": "JAN404241-2",
                "title": "Financial Health Evaluation",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=2",
                "datePublished": "2021-01-14T17:08:36Z",
                "dateModified": "2021-01-14T17:08:36Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN404241-3",
                "title": "Business Resilience Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=3",
                "datePublished": "2021-01-14T17:08:36Z",
                "dateModified": "2021-01-14T17:08:36Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN404241-4",
                "title": "GDPR Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=4",
                "datePublished": "2021-01-14T17:08:36Z",
                "dateModified": "2021-01-14T17:08:36Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN404241-5",
                "title": "Site Plans",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=5",
                "datePublished": "2021-01-14T17:08:36Z",
                "dateModified": "2021-01-14T17:08:36Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN404241-6",
                "title": "Location Plan",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=6",
                "datePublished": "2021-01-14T17:08:37Z",
                "dateModified": "2021-01-14T17:08:37Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN404241-7",
                "title": "Technical Experience",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=7",
                "datePublished": "2021-01-14T17:08:37Z",
                "dateModified": "2021-01-14T17:08:37Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN404241-8",
                "title": "Data Sharing Agreement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=8",
                "datePublished": "2021-01-14T17:08:37Z",
                "dateModified": "2021-01-14T17:08:37Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN404241-9",
                "title": "Community Benefits",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=9",
                "datePublished": "2021-01-14T17:08:37Z",
                "dateModified": "2021-01-14T17:08:37Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN404241-10",
                "title": "ITT Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404241&idx=10",
                "datePublished": "2021-01-14T17:08:37Z",
                "dateModified": "2021-01-14T17:08:37Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "bidOpening": {
            "date": "2021-02-24T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "It is a requirement that tenderers financial standing will pass the requirements of the East Lothian Council financial health evaluation (Appendix 2 Financial Health Evaluation Flowchart). The tenderer must hold or commit to obtain, prior to the commencement of the Contract the following types and levels of insurance: - Employers (Compulsory) Liability insurance GBP 10m each and every claim (unless exempt). - Public Liability Insurance GBP 5m each and every claim. - Professional Indemnity Insurance GBP 5m each and every claim. Minimum level(s) of standards required: The financial information will be evaluated using the East Lothian Council financial health evaluation flowchart. The financial information provided will require to meet the following criteria. (i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years. (ii) The accounts should not show a loss in 2 consecutive years. (iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year. Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii) and will have discretion, with regard to the evidence provided and taking into account the level of risk to East Lothian Council, as to whether a bidder will pass this requirement. The tenderer will require to submit evidence in the form of their audited accounts or equivalent (as detailed in the tender documents) for the mot recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end."
                },
                {
                    "type": "technical",
                    "description": "Bidders should provide a minimum of two relevant examples from the last 5 years that demonstrate experience and ability to deliver a service similar in scale and scope to the requirements of this contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "QUALITY: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD. HEALTH AND SAFETY: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR, The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD. ENVIRONMENTAL MANAGEMENT: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR, The bidder is able to provide copies of equivalent documented policies and procedures as set out in the SPD. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=640876. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools, but also to provide assistance with community projects, as well as engaging in supply chain initiatives. For successful tenderers there will be an obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached 50K GBP in any financial year. This will be delivered through East Lothian Works who will be in contact with the successful tenderer. (SC Ref:640876) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=640876",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000631736"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000631736"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 190-460091"
        }
    ]
}