Notice Information
Notice Title
Water Safety and TMV Inspection, Testing and Maintenance Contract
Notice Description
Annual water safety checks are required to be conducted at identified properties to ensure the water systems are adequate for purpose and do not encourage the growth of bacteria such as Legionella. Annual inspection, testing and maintenance of TMVs is required to be carried out at identified properties to ensure the TMVs installed are fit for purpose. Risk Assessments will require to be reviewed/conducted (as appropriate) to ensure the correct mitigations are in place in relation to water safety and TMVs, with recommendations being made to OIC to ensure compliance with guidelines. Training shall be given to building users for carrying out checks at identified buildings. The properties covered under this contract include primary schools, secondary schools, colleges, offices, warehouses, public rest rooms, care homes and residential properties.
Lot Information
Lot 1
Contractors are invited to tender for the following works where the tender assessed as Most Economically Advantageous will be awarded the contract. Works for the contract are: annual water safety checks for the growth of bacteria such as Legionella is required to be conducted annually over the contract period of 3 years. This is to include full system audits, reviewing/creating risk assessments, updating water system records, updating/creating water system schematics where required, providing training to building users, inspecting logbooks and updating building files. Inspection, testing, cleaning and maintenance of all TMVs located within OIC buildings is also required to be carried out annually. This is to include a function test of each valve including its safety features, carrying out maintenance to TMVs as required, removing/installing TMVs and associated pipework etc. Findings of each site visited will be recorded and any recommendations made to OIC to ensure all buildings are compliant with current legislation/guidelines and best practice.
Renewal: The works detailed in this contract are required to be carried out annually. When nearing the end of the contract period, this work will be advertised and contractors will be invited to submit tenders for the next contract period, which is again expected to be for a period of 3 years. The contract would be expected to be advertised around November/December 2023 to be in place for 2024.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000639508
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459059
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
33 - Medical equipments, pharmaceuticals and personal care products
42 - Industrial machinery
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45 - Construction work
50 - Repair and maintenance services
65 - Public utilities
-
- CPV Codes
31161400 - Primary water systems
33711100 - Toilet waters
42943000 - Thermostatic baths and accessories
44212233 - Water towers
44611500 - Water tanks
44621210 - Water boilers
45259000 - Repair and maintenance of plant
45332200 - Water plumbing work
50324200 - Preventive maintenance services
65100000 - Water distribution and related services
65110000 - Water distribution
Notice Value(s)
- Tender Value
- £200,000 £100K-£500K
- Lots Value
- £200,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £214,567 £100K-£500K
Notice Dates
- Publication Date
- 14 Sep 20223 years ago
- Submission Deadline
- 20 Jan 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 29 Mar 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- This procurement will recommence towards the end of the contract period of 3 years, in sufficient time to permit the newly appointed contractor to continue once this contract expires, i.e. February/March 2024.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ORKNEY ISLANDS COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- KIRKWALL
- Postcode
- KW15 1NY
- Post Town
- Kirkwall
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM65 Orkney Islands
-
- Local Authority
- Orkney Islands
- Electoral Ward
- Kirkwall East
- Westminster Constituency
- Orkney and Shetland
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=1
21st December 2020 - Contract preliminaries to be priced -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=2
21st December 2020 - Contract specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=3
21st December 2020 - Bill of Quantities to be priced -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=4
21st December 2020 - Award Criteria -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=5
21st December 2020 - Certificate of Bona Fide Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=6
21st December 2020 - Form of Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=7
21st December 2020 - Supply chain slavery and human trafficking compliance statement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=8
21st December 2020 - Appendix A - Property and Asset list -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=9
21st December 2020 - ESPD Questionnaire -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=10
21st December 2020 - OIC Dynamic Purchasing System -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=11
21st December 2020 - OIC Lots and geographical areas document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402753&idx=12
21st December 2020 - OIC Asbestos policy -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402753
Water Safety and TMV Inspection, Testing and Maintenance Contract - Annual water safety checks are required to be conducted at identified properties to ensure the water systems are adequate for purpose and do not encourage the growth of bacteria such as Legionella. Annual inspection, testing and maintenance of TMVs is required to be carried out at identified properties to ensure the TMVs installed are fit for purpose. Risk Assessments will require to be reviewed/conducted (as appropriate) to ensure the correct mitigations are in place in relation to water safety and TMVs, with recommendations being made to OIC to ensure compliance with guidelines. Training shall be given to building users for carrying out checks at identified buildings. The properties covered under this contract include primary schools, secondary schools, colleges, offices, warehouses, public rest rooms, care homes and residential properties. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459059
Water Safety and TMV Inspection, Testing and Maintenance Contract - Annual water safety checks are required to be conducted at identified properties to ensure the water systems are adequate for purpose and do not encourage the growth of bacteria such as Legionella. Annual inspection, testing and maintenance of TMVs is required to be carried out at identified properties to ensure the TMVs installed are fit for purpose. Risk Assessments will require to be reviewed/conducted (as appropriate) to ensure the correct mitigations are in place in relation to water safety and TMVs, with recommendations being made to OIC to ensure compliance with guidelines. Training shall be given to building users for carrying out checks at identified buildings. The properties covered under this contract include primary schools, secondary schools, colleges, offices, warehouses, public rest rooms, care homes and residential properties.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "The Award Criteria, as stated in Section II.2.5 of the Contract Notice, evaluation criterion and scoring methodology are all specified in the 'Award Criteria' document attached to this Contract Notice. The ESPD only allows for one ESPD document to be submitted per bidder. If the bidder requires to submit ESPD responses on behalf of other organisations such as sub-contractors, consortia members or organisations on which the bidder will rely to carry out the contract, these organisations must complete the relevant parts of their own separate ESPD (Scotland) to self-declare whether there are grounds for their exclusion and to provide details of how they meet the required Selection Criteria. The bidder will need to download the ESPD file in Excel format and ask the partner organisation(s) to complete the relevant sections and return it to you offline. You should then attach their ESPD responses as additional documents within your postbox response. Further details on the PCS postbox functionality can be found in the PCS Postbox User Guide. A Copy of which, in addition to the PCS User Guide for the online ESPD system, is available at https://www.publiccontractsscotland.gov.uk/userguides/PCS_ESPD_Supplier_guide.pdf. The Authority reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late submissions/tenders will not be considered by the Authority. An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Those already approved via the Dynamic Purchasing System (DPS) are required to provide further information in relation to sections 4C.1, 4C1.1, 4C.2, 4C.2.1, 4C.3, 4C.6, 4C.6.1, 4C.7, 4C.8.1, 4C.8.2 and 4C.9 of the ESPD (Scotland). NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=633105. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. (SC Ref:706877)",
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