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Water Safety and TMV Inspection, Testing and Maintenance Contract

Orkney Islands Council

This public procurement record has 2 releases in its history.

Award

14 Sep 2022 at 01:00

PCS Notice - Website Contract Award Notice
Tender

21 Dec 2020 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Orkney Islands Council has completed the procurement process for the Water Safety and TMV Inspection, Testing, and Maintenance Contract. The contract covers conducting annual water safety checks and maintenance of Thermostatic Mixing Valves at various locations throughout Orkney Mainland and Outer Isles. The contract was awarded to Environmental Technical Services, with a contract value of £214,567. The procurement method used was an open procedure. The contract was signed on 29th March 2021.

This tender offers business growth opportunities for suppliers that specialize in water safety assessments and maintenance services. Companies with expertise in Legionella risk assessment, water system audits, TMV maintenance, and compliance with health and safety guidelines are well-suited to compete. The procurement stage has now progressed to the contract award phase. Businesses interested in providing these services should stay informed about future similar tenders that may arise towards the end of the current contract period in 2024.

How relevant is this notice?

Notice Information

Notice Title

Water Safety and TMV Inspection, Testing and Maintenance Contract

Notice Description

Annual water safety checks are required to be conducted at identified properties to ensure the water systems are adequate for purpose and do not encourage the growth of bacteria such as Legionella. Annual inspection, testing and maintenance of TMVs is required to be carried out at identified properties to ensure the TMVs installed are fit for purpose. Risk Assessments will require to be reviewed/conducted (as appropriate) to ensure the correct mitigations are in place in relation to water safety and TMVs, with recommendations being made to OIC to ensure compliance with guidelines. Training shall be given to building users for carrying out checks at identified buildings. The properties covered under this contract include primary schools, secondary schools, colleges, offices, warehouses, public rest rooms, care homes and residential properties.

Lot Information

Lot 1

Contractors are invited to tender for the following works where the tender assessed as Most Economically Advantageous will be awarded the contract. Works for the contract are: annual water safety checks for the growth of bacteria such as Legionella is required to be conducted annually over the contract period of 3 years. This is to include full system audits, reviewing/creating risk assessments, updating water system records, updating/creating water system schematics where required, providing training to building users, inspecting logbooks and updating building files. Inspection, testing, cleaning and maintenance of all TMVs located within OIC buildings is also required to be carried out annually. This is to include a function test of each valve including its safety features, carrying out maintenance to TMVs as required, removing/installing TMVs and associated pipework etc. Findings of each site visited will be recorded and any recommendations made to OIC to ensure all buildings are compliant with current legislation/guidelines and best practice.

Renewal: The works detailed in this contract are required to be carried out annually. When nearing the end of the contract period, this work will be advertised and contractors will be invited to submit tenders for the next contract period, which is again expected to be for a period of 3 years. The contract would be expected to be advertised around November/December 2023 to be in place for 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000639508
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459059
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

33 - Medical equipments, pharmaceuticals and personal care products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

65 - Public utilities

CPV Codes

31161400 - Primary water systems

33711100 - Toilet waters

42943000 - Thermostatic baths and accessories

44212233 - Water towers

44611500 - Water tanks

44621210 - Water boilers

45259000 - Repair and maintenance of plant

45332200 - Water plumbing work

50324200 - Preventive maintenance services

65100000 - Water distribution and related services

65110000 - Water distribution

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£214,567 £100K-£500K

Notice Dates

Publication Date
14 Sep 20223 years ago
Submission Deadline
20 Jan 2021Expired
Future Notice Date
Not specified
Award Date
29 Mar 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
This procurement will recommence towards the end of the contract period of 3 years, in sufficient time to permit the newly appointed contractor to continue once this contract expires, i.e. February/March 2024.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Orkney Islands Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

Environmental Technical Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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