Award

NHS Scotland National Uniform

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 3 releases in its history.

Award

28 Jun 2021 at 00:00

Tender

25 Feb 2021 at 00:00

Planning

21 Jan 2021 at 00:00

Summary of the contracting process

The procurement process involves a tender initiated by The Common Services Agency (NHS National Services Scotland), aiming to establish a framework agreement for supplying uniforms to NHS personnel, including those from the Scottish Ambulance Service. This contract, titled "NHS Scotland National Uniform," falls within the health industry category and is based in Edinburgh, UK. The procurement method is an open procedure, and the estimated value of the contracts is £18,800,000 over a duration of six years, with an end date for submissions set for 9 April 2021. Award notifications have been given to suppliers, with contracts currently active.

This tender presents significant opportunities for businesses involved in manufacturing and supplying textiles and uniforms, particularly those with capability in producing specialised clothing to meet stringent quality specifications. Companies with experience in managing complex supply chains, logistics for multiple delivery points across Scotland, and those that support community benefit goals will be in a strong position to compete. This is an excellent opportunity for larger suppliers, especially those with a history of working with public sector contracts in the health sector.

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Notice Title

NHS Scotland National Uniform

Notice Description

Framework agreement for the supply of uniforms to all entities constituted pursuant to the national Health Service(Scotland)Act1978(i.e. all NHS Scotland Health Boards and the Authority or other NHS organisations established pursuant to the NHS(Scotland)Act1978)and any Integrated Joint Boards established pursuant to the Public Bodies(Joint Working)Scotland Act 2014.All Scottish Hospices The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel including Scottish Ambulance Service and students in health related training establishments throughout Scottish universities. The current national uniform set consists of core garments: tunic, trousers and polo-shirts. Other garments include blouses, shirts, fleece and tailored trousers. The SAS core uniform consists shirts, trousers, boots and helmets. The contractor must be able to receive and deliver garments to and from approximately 260 delivery locations plus many more delivery points throughout Scotland. The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. Current supply chain includes a supported business sub contract; the Authority intends for this to be continued.

Lot Information

NP721-21 NHS Scotland National Uniform

The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel and students in health related training establishments throughout Scottish universities. The current national uniform set consists of core garments: tunic, trousers and polo-shirts. Other garments include blouses, shirts, fleece and tailored trousers. The contractor must be able to receive and deliver garments to and from approximately 130 delivery locations plus many more delivery points throughout Scotland. The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. They will be required to manage the supply chain including arrangement of transportation, storage and distribution, along with managing order fulfilment and customer returns. The successful contractor will also be expected to operate an end to end intelligent stock management and order fulfilment system to ensure that short customer delivery timescales can be adhered to. Interested suppliers should note there is a supported business sub contract in the current framework and supply chain and the Authority intends to continue this in the new framework - further information will be provided in the tender documentation.

Renewal: 2 x 12 month extensions

NHS Scotland - Scottish Ambulance Service

The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland Scottish Ambulance Service (SAS) personnel throughout various site throughout Scotland. The current SAS uniform set consists of core garments: shoes/boots, trousers, shirts, helmets,gloves, soft-shell jackets, sliders and epaulettes. The contractor must be able to receive and deliver garments to and from approximately 130 delivery locations plus many more delivery points throughout Scotland. The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. They will be required to manage the supply chain including arrangement of transportation, storage and distribution, along with managing order fulfilment and customer returns. The successful contractor will also be expected to operate an end to end intelligent stock management and order fulfilment system to ensure that short customer delivery timescales can be adhered to.

Renewal: 2 x 12 month extensions

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000640272
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN419656
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories


CPV Codes

18100000 - Occupational clothing, special workwear and accessories

18110000 - Occupational clothing

Notice Value(s)

Tender Value
£18,800,000 £10M-£100M
Lots Value
£18,800,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£20,423,000 £10M-£100M

Notice Dates

Publication Date
28 Jun 20214 years ago
Submission Deadline
9 Apr 2021Expired
Future Notice Date
26 Feb 2021Expired
Award Date
18 Jun 20214 years ago
Contract Period
1 Dec 2021 - 30 Nov 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Jim Binnie, Paul Clyde, Rebecca Cruickshanks
Contact Email
jim.binnie@nhs.scot, paul.clyde@nhs.scot, rebecca.cruickshanks@nhs.scot
Contact Phone
+44 1312756840, +44 1312757728

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
2
Supplier Names

ALSICO LAUCUBA LTD T/A MELTEMI

MWUK T/A DIMENSIONS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404715
    NHS Scotland National Uniform - The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel including Scottish Ambulance Service and students in health related training establishments throughout Scottish universities. The current national uniform set consists of core garments: tunic, trousers and polo-shirts. Other garments include blouses, shirts, fleece and tailored trousers. The SAS core uniform consists shirts, trousers, boots and helmets. The contractor must be able to receive and deliver garments to and from approximately 260 delivery locations plus many more delivery points throughout Scotland. The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. Current supply chain includes a supported business sub contract; the Authority intends for this to be continued.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB407969
    NHS Scotland National Uniform - Framework agreement for the supply of uniforms to all entities constituted pursuant to the national Health Service(Scotland)Act1978(i.e. all NHS Scotland Health Boards and the Authority or other NHS organisations established pursuant to the NHS(Scotland)Act1978)and any Integrated Joint Boards established pursuant to the Public Bodies(Joint Working)Scotland Act 2014.All Scottish Hospices The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel including Scottish Ambulance Service and students in health related training establishments throughout Scottish universities. The current national uniform set consists of core garments: tunic, trousers and polo-shirts. Other garments include blouses, shirts, fleece and tailored trousers. The SAS core uniform consists shirts, trousers, boots and helmets. The contractor must be able to receive and deliver garments to and from approximately 260 delivery locations plus many more delivery points throughout Scotland. The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. Current supply chain includes a supported business sub contract; the Authority intends for this to be continued.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN419656
    NHS Scotland National Uniform - Framework agreement for the supply of uniforms to all entities constituted pursuant to the national Health Service(Scotland)Act1978(i.e. all NHS Scotland Health Boards and the Authority or other NHS organisations established pursuant to the NHS(Scotland)Act1978)and any Integrated Joint Boards established pursuant to the Public Bodies(Joint Working)Scotland Act 2014.All Scottish Hospices The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel including Scottish Ambulance Service and students in health related training establishments throughout Scottish universities. The current national uniform set consists of core garments: tunic, trousers and polo-shirts. Other garments include blouses, shirts, fleece and tailored trousers. The SAS core uniform consists shirts, trousers, boots and helmets. The contractor must be able to receive and deliver garments to and from approximately 260 delivery locations plus many more delivery points throughout Scotland. The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. Current supply chain includes a supported business sub contract; the Authority intends for this to be continued.

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            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Detail provided in tender documents"
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                    "type": "technical",
                    "description": "Tenderers are required to be members of SEDEX and the ETI. All tendered services and products must fully comply with the NHS Requirement in the tender documents.",
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        "submissionTerms": {
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            "bidValidityPeriod": {
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        "techniques": {
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                "maximumParticipants": 2,
                "periodRationale": "The contractor maybe required to make a considerable investment in its supply chain to enable the manufacture, transport, storage, distribution and order fulfilment of uniform items. A 6-year framework with the option to extend for a further 2 x 12 months will improve the Return On Investment for suppliers."
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        },
        "reviewDetails": "Precise information on deadline(s) for review procedures: The authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the authority despatches the notice(s) and the date on which the authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the authority after receipt of the notification should they require further clarification. The authority will respond within 15 days of such a written request, but it should be noted that receipt by the authority of such request during the standstill period may not prevent the authority from awarding the framework agreement following the expiry of the standstill period. Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.",
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    "language": "EN",
    "description": "The estimated value range referred to in this notice is for the whole framework duration including optional extension periods. It is an estimate and no guarantees can be provided that the anticipated value will be met. The list of Contracting Authorities listed in this Contract Notice may, during the duration of the agreement, be changed to take into account additional or alternative NHS Scotland bodies and/or Universities which may come into being during the term of the proposed Framework Agreement and whose staff or students may require to wear NHS Scotland uniform items. The successful contractor will be required to manufacture items to a specified design and in accordance with stringent quality requirements. As part of the tender process samples will require to be manufactured, and these will be tested, at each contractor's cost, by the Authority's independent third party testing facility. A summary of the expected community benefits has been provided as follows: The Statement of Requirements will detail the Community Benefit background and objectives. The contract will mandate that suppliers respond in its tender outlining current Community Benefits and proposals if successful and mandating that they support the overall Community Benefit concept and process including a contract and supplier management process post award. (SC Ref:658743)",
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