CON/006/20 - Back Scanning of Records

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000641780-2021-01-22T00:00:00Z",
    "date": "2021-01-22T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000641780",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-36",
            "name": "NHS Tayside",
            "identifier": {
                "legalName": "NHS Tayside"
            },
            "address": {
                "streetAddress": "Ninewells Hospital",
                "locality": "Dundee",
                "region": "UKM",
                "postalCode": "DD1 9SY"
            },
            "contactPoint": {
                "name": "Carol Mackie",
                "email": "carol.mackie@nhs.scot",
                "telephone": "+44 1382660111",
                "url": "http://www.publictendersscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhstayside.scot.nhs.uk"
            }
        },
        {
            "id": "org-37",
            "name": "Dundee Sherff Court",
            "identifier": {
                "legalName": "Dundee Sherff Court"
            },
            "address": {
                "locality": "Dundee"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Tayside",
        "id": "org-36"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000641780",
        "title": "CON/006/20 - Back Scanning of Records",
        "description": "NHS Tayside is seeking a company to support provision of back scanning patient records",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79999100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Tayside"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-03-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-03-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN404824",
                "documentType": "contractNotice",
                "title": "CON/006/20 - Back Scanning of Records",
                "description": "NHS Tayside is seeking a company to support provision of back scanning patient records",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404824",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "NHS Tayside requires to contract with a company to support provision of back scanning of patient records. Initially, the requirement is for approx. 68,000 paper records across ten General Practices in Angus and approx. 37,000 paper across five General Practices in Dundee. These figures are indicative and are for current requirements.. The figures of 68,000 and 37,000 records are the current requirement and no commitment can be given by NHS Tayside on figures following this initial requirement",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2021-03-01T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "http://www.publictendersscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Contractors must commit to Fair Working Practice as detailed in the procurement documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                },
                {
                    "type": "economic",
                    "description": "The following list provides details of the sections within the Single Procurement Document (Scotland) that must be completed. The SPD (Scotland) is located within the ITT referenced in this Contract Notice. 4B.1.1 Bidders will be required to have a minimum \"general\" yearly turnover of GBP for the last 3 years. 4B.5.1 / 4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000GBP Public Liability Insurance = 5,000,000GBP Product Liability Insurance = 5,000,000GBP"
                },
                {
                    "type": "technical",
                    "minimum": "Minimum level(s) of standards required: 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part 2.4 of the Contract Notice. 4C.2 Contractors will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. 4C.8.1 Contractors will be required to confirm their average annual manpower for the last 3 years. 4C.8.2 Contractors will be required to confirm their number of managerial staff for the last 3 years. 4C.10 Contractors will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 4C.12 If awarded to the Contract Potential Contractors must provide evidence that tendered products are CE marked, where appropriate. Evidence should be in form of certification issued by a notified body. 4D.1 Quality Management Procedures: 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2. The bidder must have the following: a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records. e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged. g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "79999100",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17842. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:641780)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000641780"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}