Notice Information
Notice Title
Landscaping Services - Lot 7 Innse Gall (Western Isles)
Notice Description
HIE requires a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE's commercial and HIE occupied property portfolio. It is expected that these services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 2.75-year budget currently available to deliver this service for this particular lot is between GBP 48,125 and GBP 68,750 (excluding VAT).
Lot Information
Lot 1
HIE's current requirements are divided into 8 Lots: 1 Moray 2 Inner Moray Firth 3 Argyll and the Islands 4 Caithness and Sutherland 5 Lochaber 6 Skye and Wester Ross 7 Innse Gall (Western Isles) 8 Orkney As the values for Lot 5 and 6 meet all of the following criteria it is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014: - below the small lot threshold and - does not exceed 20% of the estimated aggregated value of all the combined Lots and - does not exceed GBP 50k Consequently, and as this requirement covers the whole of the HIE geographic area, HIE is procuring Lot 5 and 6 via a selective competitive process. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective Public Contract Scotland (PCS)/Find a Tender Service (FTS) notices, which were all published on the same date with 'Landscaping Services' in the contract description. Please refer to the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. The contract might be modified in the future - some examples, including but not limited to: -sale of any sites/properties, therefore (some of) the services will no longer be required -addition of any new sites e.g. new build/purchase/takeover - (some) additional landscaping services required -property / site becoming vacant: services still will be required / HIE takes over the responsibility until re-let -property will be let out: services will no longer be required -re-designation of areas associated with maintenance activities -change to HIE area office location -weather conditions requiring more/less frequent services -extraordinary forestry work which do not require regular attention -repair tasks required -disruptions / cancellation of services caused by pandemics
Renewal: The Contract will be awarded for an initial period of 2.75 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000643197
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418744
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
71 - Architectural, construction, engineering and inspection services
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
45112700 - Landscaping work
71421000 - Landscape gardening services
77300000 - Horticultural services
77314000 - Grounds maintenance services
77342000 - Hedge trimming
90620000 - Snow-clearing services
Notice Value(s)
- Tender Value
- £93,750 Under £100K
- Lots Value
- £93,750 Under £100K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 Jun 20214 years ago
- Submission Deadline
- 7 Apr 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Jun 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
Notice Status
- Tender Status
- Unsuccessful
- Lots Status
- Unsuccessful
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Contact Name
- Not specified
- Contact Email
- hieprocurement@hient.co.uk
- Contact Phone
- +44 1463245245
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM64 Na h-Eileanan Siar
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=3
29th March 2021 - Lot 7 Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=14
29th March 2021 - Lot 7 Pricing Proforma v2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=6
18th February 2021 - Appendix A - Lot 7 Area Plans -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=13
18th February 2021 - Appendix A - Lot 7 Area Plans updated -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=12
18th February 2021 - Lot 7 Balivanich additional area plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=2
17th February 2021 - Lot 7 Award Criteria Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=11
17th February 2021 - Lot 7 Award Criteria Response Form v2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=1
12th February 2021 - Scope of Requirements and Tender Guidance Notes -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=4
12th February 2021 - Community Benefits and Fair Work Practices Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=5
12th February 2021 - Lot 7 Forms for Signature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=7
12th February 2021 - Appendix B - Lot 7 Schedule of Areas -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=8
12th February 2021 - Appendix C - Reporting Template -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=9
12th February 2021 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB406663&idx=10
12th February 2021 - Community Benefits and Fair Work Practices Guidance -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406663
Landscaping Services - Lot 7 Innse Gall (Western Isles) - HIE requires a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE's commercial and HIE occupied property portfolio. It is expected that these services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 2.75-year budget currently available to deliver this service for this particular lot is between GBP 48,125 and GBP 68,750 (excluding VAT). -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418744
Landscaping Services - Lot 7 Innse Gall (Western Isles) - HIE requires a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE's commercial and HIE occupied property portfolio. It is expected that these services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 2.75-year budget currently available to deliver this service for this particular lot is between GBP 48,125 and GBP 68,750 (excluding VAT).
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"submissionTerms": {
"languages": [
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],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "77314000",
"scheme": "CPV"
},
"reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.",
"hasRecurrence": true,
"recurrence": {
"description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "It is estimated that the total value of the services for ALL of the lots over the maximum duration of 3.75 years will be between GBP 735k and GBP 934k (excluding VAT). The figures used in II.1.5 & II.2.6 express the maximum value of this particular lot over the maximum duration of 3.75 years. Where bidders are participating with others (SPD 2A.17) and/or relying on the capacity of other entities in order to meet selection criteria (SPD 2C.1) they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted. SPD 2A.3 (not scored) Where relevant, bidders are required to insert details of their Companies House (or equivalent) registration number. SPD 2C.1 & 2D.1 Where relevant, bidders are required to provide information relating to consortia and/or sub-contractors. SPD 3D.12 Bidders should refer to the \"Conflict of Interest\" Section within the Scope of Requirements when completing this question. The Award criteria will be marked according to the following criteria: 0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation. Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted. PCS also gives suppliers access to an on-line Question & Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders. This Contract will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Contract as and when required. (SC Ref:657848)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "FTS003",
"status": "unsuccessful",
"statusDetails": "unsuccessful",
"relatedLots": [
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]
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2021/S 000-002952"
}
]
}