Award

Multifunctional Devices Support and Maintenance

WEST LOTHIAN COUNCIL

This public procurement record has 1 release in its history.

Award

12 Feb 2021 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

West Lothian Council has completed a procurement process for support and maintenance services related to multifunctional devices, with a focus on replacing outdated equipment across its estate. The tender, identified as CC10454 and titled "Multifunctional Devices Support and Maintenance", falls under the services category within the ICT sector. The contract was signed on 11th February 2021 and is valued at £760,000. This procurement was classified as an open procedure and aimed to address significant changes in printing behaviours due to the COVID-19 pandemic. The services are set to be delivered in West Lothian, specifically within the locality of Livingston.

This tender presents ample opportunities for both existing suppliers and new entrants within the services sector, especially those specialising in office equipment maintenance and support. Businesses that offer innovative solutions for optimising print services or those experienced in contractual support for local authorities would be well-suited to compete. Given the council's aim to analyse and potentially reduce their print fleet, companies with capabilities in sustainability and efficiency improvements in printing systems may find particular interest in engaging with future contracts or expansions in services.

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Notice Information

Notice Title

Multifunctional Devices Support and Maintenance

Notice Description

Supplier to provide support and maintenance to existing fleet including replacement of end of life MFDs across the council estate.

Lot Information

Lot 1

Due to the COVID-19 pandemic there has been a significant change in the council's printing behaviour which will require to be monitored as services return to business as usual, to identify any opportunities to reduce the print fleet across the council. The council issued a direct award to the incumbent supplier by utilising the Scottish Procurement ICT Products Office Equipment Framework (SP-16-013). This contract will be for a period of two years. This will allow time for analysis of print behaviours across the council, to identify whether the current reduction in print activity can be maintained and allow more accurate analysis to be carried out once the effects of the current Covid-19 pandemic have been realised and council services have established a new baseline. During the period of the contract extension, the council would only seek to renew any MFD devices which cannot be replaced by reviewing and re-provisioning the current fleet.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000644183
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406611
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50310000 - Maintenance and repair of office machinery

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£760,000 £500K-£1M

Notice Dates

Publication Date
12 Feb 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Feb 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST LOTHIAN COUNCIL
Contact Name
Augustine Toppo
Contact Email
augustine.toppo@westlothian.gov.uk
Contact Phone
+44 1506281812

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

KONICA MINOLTA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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