Notice Information
Notice Title
PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning
Notice Description
The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking. The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.
Lot Information
Lot 1
The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking in advance of grass cutting operations (both summer and autumn) on routes as detailed in the Specification Schedules The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. These should be cleaned once, either during the summer or autumn grass cutting operations at the choice of the successful Contractor. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. The will be paid at the rates stated in the Bill of Quantities included in the Contract Documents. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.
Options: The contract allows for any associated services to be undertaken through out the life of the contract at agreed rates.
Renewal: The contract is for 2 years initially with the option to extend annually for a further 3 years at the sole discretion of East Ayrshire Council.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000645888
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418856
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
45233229 - Verge maintenance work
77314000 - Grounds maintenance services
77314100 - Grassing services
90511300 - Litter collection services
90641000 - Gully cleaning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £762,173 £500K-£1M
Notice Dates
- Publication Date
- 21 Jun 20214 years ago
- Submission Deadline
- 2 Apr 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 21 Jun 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EAST AYRSHIRE COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- KILMARNOCK
- Postcode
- KA3 7BU
- Post Town
- Kilmarnock
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM93 North Ayrshire and East Ayrshire
- Delivery Location
- TLM93 North Ayrshire and East Ayrshire
-
- Local Authority
- East Ayrshire
- Electoral Ward
- Kilmarnock East and Hurlford
- Westminster Constituency
- Kilmarnock and Loudoun
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR408219
PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning - The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking. The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418856
PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning - The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking. The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000645888-2021-06-21T00:00:00Z",
"date": "2021-06-21T00:00:00Z",
"ocid": "ocds-r6ebe6-0000645888",
"initiationType": "tender",
"parties": [
{
"id": "org-3",
"name": "East Ayrshire Council",
"identifier": {
"legalName": "East Ayrshire Council"
},
"address": {
"streetAddress": "Corporate Procurement Team, London Road HQ",
"locality": "Kilmarnock",
"region": "UKM93",
"postalCode": "KA3 7BU"
},
"contactPoint": {
"name": "Maxine Baird",
"email": "maxine.baird@east-ayrshire.gov.uk",
"telephone": "+44 1563576161",
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.east-ayrshire.gov.uk"
}
},
{
"id": "org-48",
"name": "Kilmarnock Sheriff Court",
"identifier": {
"legalName": "Kilmarnock Sheriff Court"
},
"address": {
"streetAddress": "Sheriff Court House",
"locality": "Kilmarnock",
"postalCode": "KA1 1ED"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-9",
"name": "East Ayrshire Council",
"identifier": {
"legalName": "East Ayrshire Council"
},
"address": {
"streetAddress": "Corporate Procurement Team, London Road HQ",
"locality": "Kilmarnock",
"region": "UKM93",
"postalCode": "KA3 7BU"
},
"contactPoint": {
"email": "procurement@east-ayrshire.gov.uk",
"telephone": "+44 1563576183"
},
"roles": [
"buyer"
]
},
{
"id": "org-221",
"name": "East Ayrshire Council",
"identifier": {
"legalName": "East Ayrshire Council"
},
"address": {
"streetAddress": "Corporate Procurement Team, London Road HQ",
"locality": "Kilmarnock",
"region": "UKM93",
"postalCode": "KA3 7BU"
},
"contactPoint": {
"name": "Lisa Sneddon",
"email": "procurement@east-ayrshire.gov.uk",
"telephone": "+44 1563576183",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.east-ayrshire.gov.uk"
}
},
{
"id": "org-222",
"name": "William Owen and Son",
"identifier": {
"legalName": "William Owen and Son"
},
"address": {
"streetAddress": "Muirpark Farm, Stirling",
"locality": "Stirling",
"region": "UKM77",
"postalCode": "FK7 9QS"
},
"contactPoint": {
"telephone": "+44 1786818861"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-19",
"name": "Kilmarnock Sheriff Court",
"identifier": {
"legalName": "Kilmarnock Sheriff Court"
},
"address": {
"streetAddress": "St Marnock Street",
"locality": "Kilmarnock",
"postalCode": "KA1 1ED"
},
"contactPoint": {
"email": "kilmarnock@scotcourts.gov.uk",
"telephone": "+44 1563550024",
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "East Ayrshire Council",
"id": "org-221"
},
"tender": {
"id": "PS/20/07",
"title": "PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning",
"description": "The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking. The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "45233229",
"scheme": "CPV"
},
{
"id": "90511300",
"scheme": "CPV"
},
{
"id": "77314100",
"scheme": "CPV"
},
{
"id": "90641000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "East Ayrshire however some adhoc services may be required from time to time in South Ayrshire."
},
"deliveryAddresses": [
{
"region": "UKM93"
},
{
"region": "UKM93"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2021-04-02T12:00:00Z"
},
"awardPeriod": {
"startDate": "2021-04-02T12:00:00Z"
},
"documents": [
{
"id": "MAR408219",
"documentType": "contractNotice",
"title": "PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning",
"description": "The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking. The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR408219",
"format": "text/html"
},
{
"id": "JUN418856",
"documentType": "awardNotice",
"title": "PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning",
"description": "The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking. The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418856",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking in advance of grass cutting operations (both summer and autumn) on routes as detailed in the Specification Schedules The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. These should be cleaned once, either during the summer or autumn grass cutting operations at the choice of the successful Contractor. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. The will be paid at the rates stated in the Bill of Quantities included in the Contract Documents. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.",
"status": "complete",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Method Statement",
"description": "10%"
},
{
"type": "price",
"description": "80"
}
]
},
"options": {
"description": "The contract allows for any associated services to be undertaken through out the life of the contract at agreed rates."
},
"hasOptions": true,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "The contract is for 2 years initially with the option to extend annually for a further 3 years at the sole discretion of East Ayrshire Council."
}
}
],
"bidOpening": {
"date": "2021-04-02T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"performanceTerms": "As per the ITT documents - see Appendix A Contract Management Information."
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "If required, is it a requirement in the bidder's country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question?"
},
{
"type": "economic",
"description": "Bidders will be required to provide their \"general\" yearly turnover for the last 3 years: 2020, 2019, 2018 In addition, East Ayrshire Council reserve the right to review the bidders financial information including information from a credit reference agency (Experian) at tender stage and for the duration of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading and further information may be requested.",
"minimum": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10million GBP http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance = 5million GBP Motor Vehicle Insurance"
},
{
"type": "technical",
"description": "Bidders will be required to provide 2 examples of similar services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in this Contract Notice. The works must be of a similar value, size and scope. Bidders must provide contact details of referees for the 2 experience examples. Referees may be contacted to discuss the services and the performance of the contractor. Any contractor which fails to have performed satisfactorily in each of the 2 experience projects may be excluded from the tender process. Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: All operatives are required to be trained to Pesticides PA1, PA6 (or equivalent) for hand held applications and PA2 (or equivalent) standard for quad bike/tractor applications. The contractor should also hold a BASIS certificate (or equivalent) for the main chemical store and for providing advice on chemical usage.",
"minimum": "Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). Health & Safety Procedures - See attached guidance in Technical Envelope. Environmental Management Standards 1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR 2. A Environmental management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract. The Environmental manual must include documented procedures for; - ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment; - providing employees with training and information on environmental issues, including evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties; - checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties; - checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals; - dealing with waste (e.g. waste management plans, waste segregation, recycling etc.); - ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain. Bidders must allow for welfare facilities and follow all Scottish Government guidance on Covid-19."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 120
}
},
"classification": {
"id": "77314000",
"scheme": "CPV"
},
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"amendments": [
{
"id": "amd-15",
"description": "To allow for Easter weekend.",
"unstructuredChanges": [
{
"oldValue": {
"date": "2021-04-02T12:00:00Z"
},
"newValue": {
"date": "2021-04-06T12:00:00Z"
},
"where": {
"section": "IV.2.2",
"label": "Time limit"
}
},
{
"oldValue": {
"date": "2021-04-02T12:00:00Z"
},
"newValue": {
"date": "2021-04-06T12:00:00Z"
},
"where": {
"section": "IV.2.7",
"label": "Conditions for opening of tenders"
}
}
]
}
]
},
"language": "EN",
"description": "All responses must be uploaded in PCS-T. (SC Ref:658023)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000645888"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000645888"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000645888"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "PS/20/07",
"suppliers": [
{
"id": "org-222",
"name": "William Owen and Son"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "PS/20/07",
"awardID": "PS/20/07",
"status": "active",
"value": {
"amount": 762173.35,
"currency": "GBP"
},
"dateSigned": "2021-06-21T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2021/S 000-004046"
}
],
"bids": {
"statistics": [
{
"id": "393",
"measure": "bids",
"value": 2,
"relatedLot": "1"
},
{
"id": "394",
"measure": "smeBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "395",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "396",
"measure": "foreignBidsFromNonEU",
"value": 2,
"relatedLot": "1"
},
{
"id": "397",
"measure": "electronicBids",
"value": 2,
"relatedLot": "1"
}
]
}
}