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Property Consultancy - Lot 1 Property Management and Valuation

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

15 Dec 2021 at 00:00

OJEU - F3 - Contract Award Notice
Tender

09 Jun 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Highlands and Islands Enterprise is leading a public procurement process titled "Property Consultancy - Lot 1 Property Management and Valuation," aimed at acquiring property management services across its commercial property portfolio and own offices in Inverness and surrounding areas. The procurement method is an open procedure, and the tender has successfully transitioned to the award stage, having been completed on 14 December 2021. The contract is valued at £779,551 with no specified minimum workload guaranteed, and it is part of a larger three-lot framework, which includes complementary services that must be coordinated between successful suppliers of each lot.

This contract presents significant opportunities for businesses specialising in property management and related consultancy services, particularly small and medium enterprises (SMEs) that can demonstrate relevant experience and qualifications. Companies capable of delivering services such as property inspections, budgeting, tenant liaison, and property valuations will be well-positioned to compete. The framework will also allow for potential collaborations with future projects across Highlands and Islands Enterprise's subsidiaries, thereby enhancing market presence for bidders that secure a contract under this framework agreement.

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Notice Information

Notice Title

Property Consultancy - Lot 1 Property Management and Valuation

Notice Description

A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - rent and service charge collection, budgeting and reconciliation, management of void properties, property inspections, annual portfolio valuations, tenant liaison, rent reviews, insurance claims etc. This is Lot 1 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.

Lot Information

Lot 1

The contract will be awarded under a framework agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an 'as required' basis only. The framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework, as and when required. This Framework will be awarded by Highlands and Islands Enterprise (HIE) on behalf of both themselves and Inverness Campus Owners Association (ICOA). It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. This may include, without limitation, Cairngorm Mountain Scotland Limited (CMSL) and/or Orkney Research and Innovation Campus (ORIC). The price used in II.1.7 and V.2.4 is the potential cost if all extensions are invoked.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Where HIE determines (at its sole discretion) that demand for support under one or more Lots is lower than expected, HIE reserves the right to re-allocate the budget for that Lot to one or more of the other Lots, subject to the maximum total budget of GBP 1,236,000 across all Lots and including all options.

Renewal: It is expected that these services will be required from November 2021 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000647628
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435793
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70330000 - Property management services of real estate on a fee or contract basis

70332200 - Commercial property management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£779,551 £500K-£1M

Notice Dates

Publication Date
15 Dec 20214 years ago
Submission Deadline
22 Jul 2021Expired
Future Notice Date
Not specified
Award Date
14 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

Inverness Campus Owners Association

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

Graham & Sibbald

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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