Notice Information
Notice Title
Property Consultancy - Lot 1 Property Management and Valuation
Notice Description
A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - rent and service charge collection, budgeting and reconciliation, management of void properties, property inspections, annual portfolio valuations, tenant liaison, rent reviews, insurance claims etc. This is Lot 1 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.
Lot Information
Lot 1
The contract will be awarded under a framework agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an 'as required' basis only. The framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework, as and when required. This Framework will be awarded by Highlands and Islands Enterprise (HIE) on behalf of both themselves and Inverness Campus Owners Association (ICOA). It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. This may include, without limitation, Cairngorm Mountain Scotland Limited (CMSL) and/or Orkney Research and Innovation Campus (ORIC). The price used in II.1.7 and V.2.4 is the potential cost if all extensions are invoked.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Where HIE determines (at its sole discretion) that demand for support under one or more Lots is lower than expected, HIE reserves the right to re-allocate the budget for that Lot to one or more of the other Lots, subject to the maximum total budget of GBP 1,236,000 across all Lots and including all options.
Renewal: It is expected that these services will be required from November 2021 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000647628
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435793
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
70 - Real estate services
-
- CPV Codes
70330000 - Property management services of real estate on a fee or contract basis
70332200 - Commercial property management services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £779,551 £500K-£1M
Notice Dates
- Publication Date
- 15 Dec 20214 years ago
- Submission Deadline
- 22 Jul 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Dec 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- hieprocurement@hient.co.uk, icoa@hient.co.uk
- Contact Phone
- +44 1463245245
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=22
12th July 2021 - Updates to HIE published portfolio -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=21
12th July 2021 - new answers are highlighted in yellow -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=20
9th July 2021 - Question 6 - supporting document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=19
9th July 2021 - Question 2 - supporting document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=18
9th July 2021 - Answers to most of the queries raised as 1 Question - outstanding areas to be provided next week -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=17
18th June 2021 - Questions and Answers from SDP webinar -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=16
17th June 2021 - Presentation for SDP webinar -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=1
9th June 2021 - Lot 1 Scope of Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=2
9th June 2021 - Appendix 1 Portfolio Service Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=3
9th June 2021 - Appendix 2 Commercial Portfolio Asset List -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=4
9th June 2021 - Appendix 3 HIE Offices -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=5
9th June 2021 - Appendix 4 Landscaping contract locations -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=6
9th June 2021 - Appendix 5 Arnish shot blast -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=7
9th June 2021 - Appendix 6 Head Leases -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=8
9th June 2021 - Appendix 7 Service charges -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=9
9th June 2021 - Lot 1 Framework Agreement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=10
9th June 2021 - Lot 1 Financial ratios Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=11
9th June 2021 - Lot 1 Award criteria Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=12
9th June 2021 - Lot 1 Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=13
9th June 2021 - Lot 1 Community Benefits and Fair Work Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=14
9th June 2021 - Community Benefits and Fair Work Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=15
9th June 2021 - Lot 1 Forms for signature -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN417663
Property Consultancy - Lot 1 Property Management and Valuation - HIE requires a suitably qualified and experienced supplier to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - rent and service charge collection, budgeting and reconciliation, management of void properties, property inspections, annual portfolio valuations, tenant liaison, rent reviews, insurance claims etc This is Lot 1 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and bidders will have to register for each one individually. Each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the each other Lots as required. A supplier can bid for one, two or all of the lots. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435793
Property Consultancy - Lot 1 Property Management and Valuation - A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - rent and service charge collection, budgeting and reconciliation, management of void properties, property inspections, annual portfolio valuations, tenant liaison, rent reviews, insurance claims etc. This is Lot 1 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"format": "application/pdf"
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{
"id": "DEC435793",
"documentType": "awardNotice",
"title": "Property Consultancy - Lot 1 Property Management and Valuation",
"description": "A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - rent and service charge collection, budgeting and reconciliation, management of void properties, property inspections, annual portfolio valuations, tenant liaison, rent reviews, insurance claims etc. This is Lot 1 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435793",
"format": "text/html"
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],
"lots": [
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"id": "1",
"description": "The contract will be awarded under a framework agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an 'as required' basis only. The framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework, as and when required. This Framework will be awarded by Highlands and Islands Enterprise (HIE) on behalf of both themselves and Inverness Campus Owners Association (ICOA). It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. This may include, without limitation, Cairngorm Mountain Scotland Limited (CMSL) and/or Orkney Research and Innovation Campus (ORIC). The price used in II.1.7 and V.2.4 is the potential cost if all extensions are invoked.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"status": "complete",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Management & Delivery Methodology Tasks 1 and 3",
"description": "15%"
},
{
"type": "price",
"description": "35%"
}
]
},
"options": {
"description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Where HIE determines (at its sole discretion) that demand for support under one or more Lots is lower than expected, HIE reserves the right to re-allocate the budget for that Lot to one or more of the other Lots, subject to the maximum total budget of GBP 1,236,000 across all Lots and including all options."
},
"hasOptions": true,
"submissionTerms": {
"variantPolicy": "notAllowed"
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"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "It is expected that these services will be required from November 2021 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term."
}
}
],
"bidOpening": {
"date": "2021-07-22T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "4B1b Bidders must have a minimum average yearly turnover of GBP 195 000 for each of the last 2 years. 4B4 Bidders will be required to meet all of the following financial ratios: EBITDA/Interest > 1.0; Current assets/current liabilities > 1.0; Trade creditors/purchases* 365 < 90; Trade debtors/sales* 365 < 90; Total assets/total liabilities > 1.0. Minimum level(s) of standards possibly required: The bidder confirms they already have or can commit to obtain prior to the commencement of the contract, the following levels of insurance: Professional risk indemnity - minimum GBP 5 million for each and every claim. Employers (compulsory) liability -- minimum GBP 5 million for each and every claim. Public liability -- minimum GBP 5 million for each and every claim."
}
]
},
"submissionTerms": {
"languages": [
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]
},
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 1
}
},
"classification": {
"id": "70330000",
"scheme": "CPV"
},
"reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.",
"hasRecurrence": true,
"recurrence": {
"description": "HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2021/S 000-012917"
}
],
"description": "Award criteria scoring: 0 = Unacceptable -- Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 = Poor -- Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 = Acceptable -- Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 = Good -- Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 = Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. (SC Ref:666822)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "FTS002",
"suppliers": [
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"id": "org-131",
"name": "Graham & Sibbald"
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"relatedLots": [
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],
"hasSubcontracting": true,
"subcontracting": {
"description": "Some elements will be delivered through Allathan Associates, ANM Group, Harrison Stevens"
}
}
],
"contracts": [
{
"id": "FTS002",
"awardID": "FTS002",
"status": "active",
"value": {
"amount": 779551,
"currency": "GBP"
},
"dateSigned": "2021-12-14T00:00:00Z"
}
],
"bids": {
"statistics": [
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"id": "1183",
"measure": "bids",
"value": 1,
"relatedLot": "1"
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"measure": "smeBids",
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{
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