Grounds Maintenance and Grounds Works Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000647806-2022-06-21T00:00:00Z",
    "date": "2022-06-21T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000647806",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-78",
            "name": "Edinburgh Napier University",
            "identifier": {
                "legalName": "Edinburgh Napier University"
            },
            "address": {
                "streetAddress": "Sighthill Campus, 9 Sighthill Court",
                "locality": "EDINBURGH",
                "region": "UKM75",
                "postalCode": "EH11 4BN"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "procurement@napier.ac.uk",
                "telephone": "+44 3339006040",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.napier.ac.uk"
            }
        },
        {
            "id": "org-12",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street,",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-70",
            "name": "Edinburgh Napier University",
            "identifier": {
                "legalName": "Edinburgh Napier University"
            },
            "address": {
                "streetAddress": "Sighthill Campus, 9 Sighthill Court",
                "locality": "EDINBURGH",
                "region": "UKM75",
                "postalCode": "EH11 4BN"
            },
            "contactPoint": {
                "email": "LMuir2@napier.ac.uk",
                "telephone": "+44 3339006040",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.napier.ac.uk"
            }
        },
        {
            "id": "org-34",
            "name": "Glendale Grounds Management Ltd",
            "identifier": {
                "legalName": "Glendale Grounds Management Ltd"
            },
            "address": {
                "streetAddress": "Unit 3, West Craigs Industrial Estate, Turnhouse Road",
                "locality": "Edinburgh",
                "region": "UKD45",
                "postalCode": "EH12 0BD"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-39",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "email": "edinburgh@scotcourts.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Edinburgh Napier University",
        "id": "org-70"
    },
    "tender": {
        "id": "ENU-2021-0136-00",
        "title": "Grounds Maintenance and Grounds Works Service",
        "description": "Contractor for Ground Team Maintenance Services which will consist of both Summer grounds services and Emergency Call Out services at detailed locations within the University's Estates portfolio at both Campuses and Student Accommodation Residential sites",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 220000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-05-12T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-05-12T13:00:00Z"
        },
        "documents": [
            {
                "id": "APR411833",
                "documentType": "contractNotice",
                "title": "Grounds Maintenance and Grounds Works Service",
                "description": "Contractor for Ground Team Maintenance Services which will consist of both Summer grounds services and Emergency Call Out services at detailed locations within the University's Estates portfolio at both Campuses and Student Accommodation Residential sites",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR411833",
                "format": "text/html"
            },
            {
                "id": "JUN451850",
                "documentType": "awardNotice",
                "title": "Grounds Maintenance and Grounds Works Service",
                "description": "Contractor for Ground Team Maintenance Services which will consist of both Summer grounds services and Emergency Call Out services at detailed locations within the University's Estates portfolio at both Campuses and Student Accommodation Residential sites",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN451850",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Contractor for Ground Team Maintenance Services which will consist of both Summer grounds services and Emergency Call Out services at detailed locations within the University's Estates portfolio at both Campuses and Student Accommodation Residential sites",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Operational :Resource and Structure",
                            "description": "4"
                        },
                        {
                            "type": "price",
                            "description": "25"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "up to 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2021-05-12T13:00:00Z",
            "address": {
                "streetAddress": "PCS-Tenders"
            }
        },
        "contractTerms": {
            "performanceTerms": "See Tender documents and appendixes"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Tenderers will be required to have a minimum \"specific\" yearly turnover of 80,000 GBP for each of the last 2 years in the business area covered by the Contract The Tenderer(s), if requested, will be required to provide 2 years audited accounts, or equivalent prior to the award of Contract. Insurance: Employer's (Compulsory) Liability Insurance: GBP 5 Million. Insurance - Public and Product Indemnity Insurance cover of: GBP 5 Million."
                },
                {
                    "type": "technical",
                    "description": "Quality Assurance 4D1.1 Quality Management In PCS-T Qualification Envelope: Mandatory Tenderers must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 9001(or equivalent) If bidder does not hold UKAS (or equivalent) accredited independent 3rd party certificate of compliance with BS EN ISO 9001 (or equivalent), then Tenderer must have the following: a) A documented policy to be provided regarding Quality Management, which must set out responsibilities for Quality Management demonstrating that the Tenderer has and continues to implement a Quality Management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. Policy must be relevant to the nature and scale of the work to be undertaken. Scoring Methodology for this question 4.D.1.1 (Quality Management) is as follows: Pass = The Tenderer has confirmed and provided evidence that UKAS (or equivalent)accredited independent third party certificate of compliance with BS EN ISO 9001(or equivalent) or provided evidence on a documented policy which sets out responsibilities for Quality Management demonstrating that the Tenderer has and continues to implement a Quality Management policy that is authorised by their Chief Executive, or an equivalent is in place and provided evidence that it is periodically reviewed at a senior management level and is relevant to the nature and scale of the works . Fail= The Tenderer does not confirm that a Quality Management system is in place in line with statement on 4D.1.1 or that no evidence has been provided by the Tenderer or the evidence provided by the Tenderer is not robust and detailed enough to meet with the Authority's Quality Management requirements as per statement on 4D.1.1.Mandatory : Specific example required for Grounds Maintenance and Works service Please provide relevant examples of two similar Grounds Maintenance and Works service contracts that have covered the same Grounds Maintenance and Works service requirements as detailed in the ITT Document Section 2 carried out in the past three years. Details should include (but not be limited to): The value for each of the two contracts(s) carried out. The scope of the Grounds Maintenance and Works requirements for these two contracts The organisations that the two contracts were carried out on behalf of Reference contacts at these organisations The term of contract (for each of the two Contracts) Note this question (4C.1) will be evaluated as follows: Pass: Response provided is relevant and detailed. The response is sufficiently detailed to demonstrate a good understanding and provides details of two contracts that have covered similar Grounds Maintenance and Works service requirements as detailed in the ITT. Fail: Nil or an inadequate response. The response fails to demonstrate an ability to meet the requirement. Note The University reserves the right to contact reference contact points for each example provided in order to verify the validity of the response."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "77314000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "March 2024"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Safety Accreditation: Mandatory: Question Number Part 4C.6 In PCS-T Qualification Envelope: Mandatory Tenderers wishing to be considered for this Tender exercise must have in place membership of a Safety Scheme such as CHAS or SafeContractor or certification in accordance with ISO 18001 or an equivalent accreditation. Tenderers should confirm in their response that they have membership of Safety Scheme or certification in accordance with ISO 18001 or an equivalent accreditation and provide details of certification of Safety Scheme, or other certification in accordance with ISO18001. If there is an equivalent accreditation being proposed by the Tenderer then details and evidence should be provided showing that it is a detailed and robust equivalent accreditation. Scoring Methodology for this question is as follows: Pass = The Tenderer has confirmed that a Safety Scheme or certification in accordance ISO18001 is in place and provided evidence. Where an equivalent accreditation is being proposed by the Tenderer, they have provided evidence to show that it the accreditation is both detailed and robust. Fail= The Tenderer does not confirm that a Safety Scheme or certification in accordance ISO18001 or an equivalent accreditation is in place or no evidence has been provided by the Tenderer or the evidence provided by the Tenderer does not provided sufficient evidence to show that the Safety/Scheme/Accreditation is robust and detailed enough to meet with the University's Safety requirements. 8 Environmental Management Systems Question no 4D.2: Tenderers wishing to be considered for this project must have in place a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or a detailed internal process that is documented and evaluated on a regular basis that addresses and provided evidence that that a robust internal organisational Environmental Management System is in place. Please ensure that you attach a copy of your certificates or other supporting information regarding an Environmental Management System . 4.D.2 Scoring Methodology for this question (Environmental Management Systems) is as follows: Pass = The Tenderer has confirmed that a place a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate is in place and provided evidence. Where an equivalent accreditation is being proposed by the Tenderer, they have provided evidence to show that it the accreditation is both detailed and robust. Where the Tenderer an internal organisational Environmental Management System is being proposed by Tenderer, the evidence provided shows that a well-documented , robust Environmental Management System is in place. Fail= The Tenderer does not confirm that UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate is in place or no evidence has been provided by the Tenderer or the evidence provided by the Tenderer does not provided sufficient evidence to show that a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) is in place or where an internal organisational Environmental Management System is being proposed by Tenderer, the evidence provided is not robust and detailed enough to meet with the University's Environment Management System requirements (SC Ref:697772)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000647806"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000647806"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ENU-2021-0136-00",
            "suppliers": [
                {
                    "id": "org-34",
                    "name": "Glendale Grounds Management Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ENU-2021-0136-00",
            "awardID": "ENU-2021-0136-00",
            "status": "active",
            "dateSigned": "2021-06-29T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2021/S 000-007517"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "390",
                "measure": "lowestValidBidValue",
                "value": 78837.49
            },
            {
                "id": "391",
                "measure": "highestValidBidValue",
                "value": 321101.35
            },
            {
                "id": "392",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "393",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "394",
                "measure": "foreignBidsFromEU",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "395",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "396",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "397",
                "measure": "lowestValidBidValue",
                "value": 78837,
                "relatedLot": "1"
            },
            {
                "id": "398",
                "measure": "highestValidBidValue",
                "value": 321101,
                "relatedLot": "1"
            }
        ]
    }
}