Award

Finance Applications Support and Maintenance

BERWICKSHIRE HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Summary of the contracting process

Berwickshire Housing Association Ltd is seeking tenders for the "Finance Applications Support and Maintenance" contract, aimed at providing ongoing support for their finance systems, including Infor Sun Accounts and DCS P2P. Located in Berwickshire, the procurement process is currently in the Award stage, with the contract signed on 11th May 2021, and the value set at £57,504. The initial contract period is three years, commencing on 1st June 2021, with the potential for two one-year extensions. The tender process followed an open procurement method, inviting bids until 23rd April 2021.

This procurement presents significant growth opportunities for companies specialising in finance systems support and maintenance. Businesses that have experience with Infor Sun Accounts and related financial software solutions would be particularly suited to compete for this contract. With a focus on innovation and a requirement for partnership certification, this tender encourages SMEs and other qualified firms to apply, fostering a collaborative relationship with Berwickshire Housing Association to enhance their finance systems.

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Notice Title

Finance Applications Support and Maintenance

Notice Description

This contract will principally provide support and maintenance services for our existing finance systems (Infor Sun Accounts, DCS P2P, Spindle Document Delivery)

Lot Information

Lot 1

Berwickshire Housing is seeking a collaborative, experienced finance systems partner and support provider to work with us for the period of the contract. The Bidder must confirm that it holds the required partnership certification to enable it to serialise and support the systems listed below: 1. Infor Sun Accounts comprising: Foundation Module Accounting Module Sales Invoice Module Vision Q&A 11 Sun 8-User Vision Q&A 11 Datalink 6-User Vision Alert Server Licence Ss Connect Server Licence Depm Professional Depm Importmaster Depm Budget Licence 5 User Datalink Engine 2. Managed Service Provision and Licence for Professional Advantage (PA) comprising: Advanced Enquiry 5 User MTD Module (Support of Professional Advantage's MTD module is optional for the purposes of this contract. Bidders will not be excluded if they cannot support it) 3. Managed Service Provision and Licence for DCS P2P comprising: Epurchasing Core 4-User Epurchasing Extended 29-User 4. Managed Service Provision and Licence for Spindle Document Delivery 3 User Key Responsibilities 1. To adopt the current systems and ensure serialisations are transferred for the period of the contract. 2. On-going support to the users of the finance systems, including troubleshooting of any systems issues. 3. On-going maintenance of the finance systems and background set up to ensure the integrity of the systems are maintained and are up to date. 4. Provide workshop and training sessions and one to one support for staff. 5. To liaise with BHA's infrastructure support contractor to ensure the right level of access to our systems is achieved to provide the support function to end users. 6. To work in line with BHA's independent cyber security advisers to ensure any future solutions meet the Cyber Essentials Plus accreditation. 7. To provide constructive challenge to staff and encourage innovative thinking and solutions. 8. To manage and coordinate any upgrade or implementation projects.

Renewal: The service provision will begin on 1st June 2021 for three years (the initial period) with the possibility of a further 2 x 1 year extensions to the contract to a maximum of 5 years. The extension of the contract will be entirely at the discretion of BHA

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000648884
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL420316
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72212442 - Financial systems software development services

72212443 - Accounting software development services

72250000 - System and support services

72253000 - Helpdesk and support services

72261000 - Software support services

72267000 - Software maintenance and repair services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£57,504 Under £100K

Notice Dates

Publication Date
6 Jul 20214 years ago
Submission Deadline
23 Apr 2021Expired
Future Notice Date
Not specified
Award Date
11 May 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
At the end of the contract period

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BERWICKSHIRE HOUSING ASSOCIATION LTD
Contact Name
Eleanor Rooke
Contact Email
eleanor.rooke@berwickshirehousing.org.uk
Contact Phone
+44 1361884000

Buyer Location

Locality
BERWICKSHIRE
Postcode
TD11 3AU
Post Town
Galashiels
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders

Local Authority
Scottish Borders
Electoral Ward
Mid Berwickshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Supplier Information

Number of Suppliers
1
Supplier Name

KICK ICT GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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