Award

Bus RTPI System Support & Maintenance plus Supply and Maintenance of Bus Timetable Software

ABERDEENSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

15 Dec 2021 at 00:00

Tender

31 Mar 2021 at 00:00

Summary of the contracting process

Aberdeenshire Council has initiated a public procurement process for the project titled "Bus RTPI System Support & Maintenance plus Supply and Maintenance of Bus Timetable Software." This tender is categorised under the goods sector, and the associated deliveries will take place in Aberdeenshire and Aberdeen City, UK. The procurement process, which operates under an open procedure, is currently complete, having reached the award stage. The contract was officially awarded on 16 September 2021, with the total value of the contract being £303,573. There was an invitation to tender period that closed on 30 April 2021, and interested parties were encouraged to submit their proposals electronically.

This tender presents significant opportunities for businesses involved in software development and public transportation services, particularly those specialising in real-time passenger information systems and timetable management solutions. Small to medium enterprises (SMEs) focusing on these technologies, as well as those capable of providing integrated hardware and software maintenance solutions, would be particularly well-suited to compete. By engaging in this project, successful contractors will not only deliver essential services but also position themselves as key partners in enhancing public transport facilities across the region.

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Notice Title

Bus RTPI System Support & Maintenance plus Supply and Maintenance of Bus Timetable Software

Notice Description

Aberdeenshire Council ('the Council') in collaboration with Aberdeen City Council is seeking to appoint a suitably qualified and experienced contractor to supply, install, integrate, commission, test, maintain the systems and infrastructure relating to the provision of Real-Time Passenger Information. In addition, the Council are seeking a software solution for the provision of publicity timetables that are installed at bus stops and shelters.

Lot Information

Bus Publicity Timetable Software Supply/Support and Maintenance

Please refer to Appendix 1 - Statement of Requirements for the full detailed requirements. Lot 1 is for the supply, support and maintenance of bus publicity timetable generation software for the production of large format printed scheduled timetables, delivering reliable and accurate information to bus passengers. These large format timetables are fitted to the majority of bus stop infrastructure within Aberdeenshire and Aberdeen City. The new system(s) will be designed to provide flexibility, allowing the Council to adopt the latest technologies and standards as they become available. The system(s) is to be hosted by the Contractor(s), who will provide a managed, service-based solution. The contractor will be responsible for monitoring the system and its components, identifying any faults or failures which may occur and rectifying these within the timescales set out in this specification. The Contractor will take on responsibility for all system maintenance. The system architecture will be based on open data standards and utilise the supply of data feeds from bus operators and the Council. The system will provide accurate data outputs in several formats.

Renewal: The Council shall have the sole option of extending the contract for further periods of one year, for a maximum of three years after the expiry of the term. Such extensions shall be based on the performance of the Contractor, the success of the Services provided and the availability of budget/economic situation/requirements of the Council.

Hardware and Software Maintenance of a RTPI Base System and On Street Electronic Display Screens

Please refer to Appendix 1 - Statement of Requirements for the full detailed requirements. For Lot2, Aberdeenshire Council ('the Council') in collaboration with Aberdeen City Council is seeking to appoint a suitably qualified and experienced contractor to supply, install, integrate, commission, test and maintain the systems and infrastructure relating to the provision of Real-Time Passenger Information. The current provision consists of 2 components: 1) Base RTPI system that monitors the vehicle locations, provides a departure prediction engine and then subsequent data transfer via a communication feed to a 3rd party system. 2) RTPI hardware and software provision that consumes and cleanses the data provision from the base system feed (1) and delivers departure times via a feed to the bus stop/shelter and other RTPI displays. The system(s) is to be hosted by the Contractor(s), who will provide a managed, service-based solution. The contractor will be responsible for monitoring the system and its components, identifying any faults or failures which may occur and rectifying these within the timescales set out in this specification. The Contractor will take on responsibility for all system maintenance. The system architecture will be based on open data standards and utilise the supply of data feeds from bus operators and the Council. The system will provide accurate data outputs in several formats. These will include, but not be limited to display hardware, web pages, Traveline App and a managed Open Data service comprising API layers and SIRI data feeds. The continuing development of RTPI systems and the wider transport technology marketplace is recognised. This is likely to result in advances in and the development of the solution by the Contractor during the Contract term and may include changes to standards and protocols. For the duration of the Contract, the Contractor is to provide software updates at no additional cost, for any subsequent upgrades to the original software solutions, as systems are developed to reflect the latest technology standards. Similarly, there are to be no additional charges for the adoption of new or revised standards.

Renewal: The Council shall have the sole option of extending the contract for further periods of one year, for a maximum of three years after the expiry of the term. Such extensions shall be based on the performance of the Contractor, the success of the Services provided and the availability of budget/economic situation/requirements of the Council.

Bus Publicity Timetable Software Supply/Support and Maintenance plus Hardware and Software Maintenance of a RTPI Base System and On Street Electronic Display Screens

Please refer to Appendix 1 - Statement of Requirements for the full detailed requirements. Lot 1 is for the supply, support and maintenance of bus publicity timetable generation software for the production of large format printed scheduled timetables, delivering reliable and accurate information to bus passengers. These large format timetables are fitted to the majority of bus stop infrastructure within Aberdeenshire and Aberdeen City. The new system will be designed to provide flexibility, allowing the Council to adopt the latest technologies and standards as they become available For Lot2, Aberdeenshire Council ('the Council') in collaboration with Aberdeen City Council is seeking to appoint a suitably qualified and experienced contractor to supply, install, integrate, commission, test and maintain the systems and infrastructure relating to the provision of Real-Time Passenger Information. The current provision consists of 2 components: 1) Base RTPI system that monitors the vehicle locations, provides a departure prediction engine and then subsequent data transfer via a communication feed to a 3rd party system. 2) RTPI hardware and software provision that consumes and cleanses the data provision from the base system feed (1) and delivers departure times via a feed to the bus stop/shelter and other RTPI displays. The system(s) are to be hosted by the Contractor(s), who will provide a managed, service-based solution. The contractor will be responsible for monitoring the system and its components, identifying any faults or failures which may occur and rectifying these within the timescales set out in this specification. The Contractor will take on responsibility for all system maintenance. The system architecture will be based on open data standards and utilise the supply of data feeds from bus operators and the Council. The system will provide accurate data outputs in several formats. These will include, but not be limited to display hardware, web pages, Traveline App and a managed Open Data service comprising API layers and SIRI data feeds. The continuing development of RTPI systems and the wider transport technology marketplace is recognised. This is likely to result in advances in and the development of the solution by the Contractor during the Contract term and may include changes to standards and protocols. For the duration of the Contract, the Contractor is to provide software updates at no additional cost, for any subsequent upgrades to the original software solutions, as systems are developed to reflect the latest technology standards. Similarly, there are to be no additional charges for the adoption of new or revised standards.

Renewal: The Council shall have the sole option of extending the contract for further periods of one year, for a maximum of three years after the expiry of the term. Such extensions shall be based on the performance of the Contractor, the success of the Services provided and the availability of budget/economic situation/requirements of the Council.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000649327
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435872
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems


CPV Codes

30199790 - Timetables

48813200 - Real-time passenger information system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£303,573 £100K-£500K

Notice Dates

Publication Date
15 Dec 20214 years ago
Submission Deadline
30 Apr 2021Expired
Future Notice Date
Not specified
Award Date
16 Sep 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ABERDEENSHIRE COUNCIL
Contact Name
Not specified
Contact Email
cpss@aberdeencity.gov.uk
Contact Phone
+44 1467530600

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

21ST CENTURY PASSENGER SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "description": "Please refer to Appendix 1 - Statement of Requirements for the full detailed requirements. For Lot2, Aberdeenshire Council ('the Council') in collaboration with Aberdeen City Council is seeking to appoint a suitably qualified and experienced contractor to supply, install, integrate, commission, test and maintain the systems and infrastructure relating to the provision of Real-Time Passenger Information. The current provision consists of 2 components: 1) Base RTPI system that monitors the vehicle locations, provides a departure prediction engine and then subsequent data transfer via a communication feed to a 3rd party system. 2) RTPI hardware and software provision that consumes and cleanses the data provision from the base system feed (1) and delivers departure times via a feed to the bus stop/shelter and other RTPI displays. The system(s) is to be hosted by the Contractor(s), who will provide a managed, service-based solution. The contractor will be responsible for monitoring the system and its components, identifying any faults or failures which may occur and rectifying these within the timescales set out in this specification. The Contractor will take on responsibility for all system maintenance. The system architecture will be based on open data standards and utilise the supply of data feeds from bus operators and the Council. The system will provide accurate data outputs in several formats. These will include, but not be limited to display hardware, web pages, Traveline App and a managed Open Data service comprising API layers and SIRI data feeds. The continuing development of RTPI systems and the wider transport technology marketplace is recognised. This is likely to result in advances in and the development of the solution by the Contractor during the Contract term and may include changes to standards and protocols. For the duration of the Contract, the Contractor is to provide software updates at no additional cost, for any subsequent upgrades to the original software solutions, as systems are developed to reflect the latest technology standards. Similarly, there are to be no additional charges for the adoption of new or revised standards.",
                "status": "active",
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                "title": "Bus Publicity Timetable Software Supply/Support and Maintenance plus Hardware and Software Maintenance of a RTPI Base System and On Street Electronic Display Screens",
                "description": "Please refer to Appendix 1 - Statement of Requirements for the full detailed requirements. Lot 1 is for the supply, support and maintenance of bus publicity timetable generation software for the production of large format printed scheduled timetables, delivering reliable and accurate information to bus passengers. These large format timetables are fitted to the majority of bus stop infrastructure within Aberdeenshire and Aberdeen City. The new system will be designed to provide flexibility, allowing the Council to adopt the latest technologies and standards as they become available For Lot2, Aberdeenshire Council ('the Council') in collaboration with Aberdeen City Council is seeking to appoint a suitably qualified and experienced contractor to supply, install, integrate, commission, test and maintain the systems and infrastructure relating to the provision of Real-Time Passenger Information. The current provision consists of 2 components: 1) Base RTPI system that monitors the vehicle locations, provides a departure prediction engine and then subsequent data transfer via a communication feed to a 3rd party system. 2) RTPI hardware and software provision that consumes and cleanses the data provision from the base system feed (1) and delivers departure times via a feed to the bus stop/shelter and other RTPI displays. The system(s) are to be hosted by the Contractor(s), who will provide a managed, service-based solution. The contractor will be responsible for monitoring the system and its components, identifying any faults or failures which may occur and rectifying these within the timescales set out in this specification. The Contractor will take on responsibility for all system maintenance. The system architecture will be based on open data standards and utilise the supply of data feeds from bus operators and the Council. The system will provide accurate data outputs in several formats. These will include, but not be limited to display hardware, web pages, Traveline App and a managed Open Data service comprising API layers and SIRI data feeds. The continuing development of RTPI systems and the wider transport technology marketplace is recognised. This is likely to result in advances in and the development of the solution by the Contractor during the Contract term and may include changes to standards and protocols. For the duration of the Contract, the Contractor is to provide software updates at no additional cost, for any subsequent upgrades to the original software solutions, as systems are developed to reflect the latest technology standards. Similarly, there are to be no additional charges for the adoption of new or revised standards.",
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        "bidOpening": {
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            "title": "Bus Publicity Timetable Software Supply/Support and Maintenance plus Hardware and Software Maintenance of a RTPI Base System and On Street Electronic Display Screens",
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