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Management of HIE Photo Library and Commissioning of Photographers

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

19 Jul 2021 at 01:00

PCS Notice - Website Contract Award Notice
Tender

29 Apr 2021 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Highlands and Islands Enterprise has recently completed a procurement process for the contract titled "Management of HIE Photo Library and Commissioning of Photographers." This tender falls under the services category, specifically for economic affairs, and is situated in Inverness, Scotland. The procurement was initiated on 19th July 2021 and the services are expected to commence in July 2021 for an initial term of three years, with a potential extension of up to one additional year. The estimated budget for the first three years is set between GBP 84,375 and GBP 112,500, with a total contract value of GBP 150,000. The procurement method employed was an open procedure.

This tender provides significant opportunities for businesses, particularly those specialising in photography and digital media management. Companies with experience in sourcing photographers, managing commissions, or enhancing marketing communications would be well-positioned to compete. Smaller enterprises (SMEs) may find this particularly advantageous, given that a notable SME was awarded the contract. Engaging in such public procurement processes can help businesses diversify their portfolio and establish long-term partnerships with public sector entities.

How relevant is this notice?

Notice Information

Notice Title

Management of HIE Photo Library and Commissioning of Photographers

Notice Description

HIE requires a suitably qualified and experienced supplier to provide the requirements as detailed in the Scope of Requirements, whilst offering best value in the expenditure of public funds. It is expected that these services will be required from July 2021 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP84,375 and GBP112,500 (excluding VAT).

Lot Information

Lot 1

This is a Contract AWARD Notice and as such the procurement process is complete. To support HIE's marketing and communications activity, HIE currently has a digital photo library with c10,000 images. Annually, we commission 40-60 photo shoots. In addition, we anticipate WES's requirements being around 10 shoots a year. Commissions vary and will include press calls, marketing promotions, landscapes and physical infrastructure. HIE is looking to appoint a supplier to source photographers and manage commissions on its behalf, WES as a subsidiary and any current or future subsidiary organisation and/or associated company, subject to case-by-case prior approval by HIE. Working with HIE's marketing team, the supplier will manage a selection of images from each shoot and upload them to the digital photo library. The library will be hosted and managed by the supplier.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000649611
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421614
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79410000 - Business and management consultancy services

79961300 - Specialised photography services

Notice Value(s)

Tender Value
Not specified
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£150,000 £100K-£500K

Notice Dates

Publication Date
19 Jul 20215 years ago
Submission Deadline
21 May 2021Expired
Future Notice Date
Not specified
Award Date
5 Jul 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

Cairngorm Mountain (Scotland) Ltd

Wave Energy Scotland Limited

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AVIEMORE
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

Scottish Viewpoint

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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