Notice Information
Notice Title
Management of HIE Photo Library and Commissioning of Photographers
Notice Description
HIE requires a suitably qualified and experienced supplier to provide the requirements as detailed in the Scope of Requirements, whilst offering best value in the expenditure of public funds. It is expected that these services will be required from July 2021 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP84,375 and GBP112,500 (excluding VAT).
Lot Information
Lot 1
This is a Contract AWARD Notice and as such the procurement process is complete. To support HIE's marketing and communications activity, HIE currently has a digital photo library with c10,000 images. Annually, we commission 40-60 photo shoots. In addition, we anticipate WES's requirements being around 10 shoots a year. Commissions vary and will include press calls, marketing promotions, landscapes and physical infrastructure. HIE is looking to appoint a supplier to source photographers and manage commissions on its behalf, WES as a subsidiary and any current or future subsidiary organisation and/or associated company, subject to case-by-case prior approval by HIE. Working with HIE's marketing team, the supplier will manage a selection of images from each shoot and upload them to the digital photo library. The library will be hosted and managed by the supplier.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000649611
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421614
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79410000 - Business and management consultancy services
79961300 - Specialised photography services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- £150,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £150,000 £100K-£500K
Notice Dates
- Publication Date
- 19 Jul 20214 years ago
- Submission Deadline
- 21 May 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 5 Jul 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Additional Buyers
- Contact Name
- Gillian Frampton
- Contact Email
- hieprocurement@hient.co.uk, info@cairngormmountain.org, wesprocurement@hient.co.uk
- Contact Phone
- +44 1463245245, +44 1479861261
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Badenoch and Strathspey
- Westminster Constituency
- Moray West, Nairn and Strathspey
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=8
29th April 2021 - Community Benefits and Fair Work Practices Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=9
29th April 2021 - HIE Conflicts of Interest Policy -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=1
29th April 2021 - Scope of Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=2
29th April 2021 - Award Criteria Tender Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=3
29th April 2021 - Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=4
29th April 2021 - Cyber Security Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=5
29th April 2021 - Forms for Signature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=6
29th April 2021 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=7
29th April 2021 - Community Benefits and Fair Work Practices Response Form -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413314
Management of HIE Photo Library and Commissioning of Photographers - HIE requires a suitably qualified and experienced supplier to provide the requirements as detailed in the Scope of Requirements, whilst offering best value in the expenditure of public funds. It is expected that these services will be required from July 2021 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP84,375 and GBP112,500 (excluding VAT). -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421614
Management of HIE Photo Library and Commissioning of Photographers - HIE requires a suitably qualified and experienced supplier to provide the requirements as detailed in the Scope of Requirements, whilst offering best value in the expenditure of public funds. It is expected that these services will be required from July 2021 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP84,375 and GBP112,500 (excluding VAT).
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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