Parking Management Solutions

{
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    "id": "ocds-r6ebe6-0000649650-2021-04-01T00:00:00Z",
    "date": "2021-04-01T00:00:00Z",
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    "parties": [
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            "name": "East Ayrshire Council",
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                "legalName": "East Ayrshire Council"
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            "address": {
                "streetAddress": "Corporate Procurement Team, London Road HQ",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA3 7BU"
            },
            "contactPoint": {
                "email": "david.shields@east-ayrshire.gov.uk",
                "telephone": "+44 1563576183",
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                "locality": "Kilmarnock",
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    "buyer": {
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    "tender": {
        "id": "PS/20/63",
        "title": "Parking Management Solutions",
        "description": "Provision of Parking Management Solutions - Cashless Parking and Permit Management to Ayrshire Roads Alliance (East and South Ayrshire Council)",
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        "procurementMethod": "open",
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            {
                "id": "APR411056",
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                "title": "Parking Management Solutions",
                "description": "Provision of Parking Management Solutions - Cashless Parking and Permit Management to Ayrshire Roads Alliance (East and South Ayrshire Council)",
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        "lots": [
            {
                "id": "1",
                "title": "Provision of a Cashless Parking Solution",
                "description": "The Service Provider is required to manage and operate a cashless payment facility (including but not limited to supply of associated software, software development, training, integration and project management) that will provide the Council's parking customers (end users) with the ability to pay for parking sessions without the need to physically insert coins into parking ticket machines. The service is required 24 hours a day 7 days a week, including Bank Holidays with the exception of Christmas Day and New Year's Day. During the initial implementation phase of the contract the Service Provider is required to provide and apply adhesive signage to car park ticket machines and / or signage as appropriate. The aim of the Cashless Parking Solution is to assist the Council with achieving a minimum of 90% of all parking sessions paid for via the cashless system.",
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                    "description": "The initial contract period is 3 years with the option to extend annually for a period of 2 years."
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            },
            {
                "id": "2",
                "title": "Provision of a Permit Management Solution",
                "description": "The Council currently offers a range of parking permits for various scenarios across the towns of Kilmarnock and Ayr. The existing systems are paper based and do not compliment the Councils aims and aspirations in relation to the digitisation of services. The Service Provider shall be required to provide a parking permit management and allocation system which is web based and allows customers to upload supporting documents for verification purposes and allocate virtual permits in accordance with set criteria/parameters. The parking permit management system shall be an all-inclusive system from application to approval and payment and it shall as a minimum: Accept applications made directly to the system, Issue virtual parking permits, Track changes to information made by the back office staff or the customer, Provide applicants with the rules and regulations for permit use, Keep applicants updated on the permit application process, Allow general communications to permit holders, and, Communicate with the Parking Attendant's handheld devices and transmit live permit information. Offer permits based on various denominations - Car Park, Residents and Business etc.",
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            "hasElectronicOrdering": true,
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            "performanceTerms": "Refer to Appendix A Contract Management Information"
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                    "description": "If required, is it a requirement in the bidder's country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question?"
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                {
                    "type": "economic",
                    "description": "Bidders will be required to provide their \"general\" yearly turnover for the last 3 years: 2020, 2019, 2018 In addition, East Ayrshire Council reserve the right to review the bidders financial information including information from a credit reference agency (Experian) at tender stage and for the duration of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading and further information may be requested.",
                    "minimum": "For each Lot: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10million GBP http://www.hse.gov.uk/pubns/hse40.pdf Public/Products Liability Insurance = 5million GBP Professional Indemnity = 2million GBP Motor Vehicle Insurance Goods In Transit"
                },
                {
                    "type": "technical",
                    "description": "For each Lot: Bidders will be required to provide 2 examples of similar services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in this Contract Notice. The services must be of a similar value, size and scope. Bidders must provide contact details of referees for the 2 experience examples. Referees may be contacted to discuss the services and the performance of the contractor. Any contractor which fails to have performed satisfactorily in each of the 2 experience projects per Lot may be excluded from the tender process. Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: Membership of the British Parking Association (or equivalent).",
                    "minimum": "Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a Policy as per the guidance attached in the SPD. Environmental Management Standards 1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR 2. A Environmental management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract. The Environmental manual must include documented procedures for; - ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment; - providing employees with training and information on environmental issues, including evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties; - checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties; - checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals; - dealing with waste (e.g. waste management plans, waste segregation, recycling etc.); - ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain."
                }
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    "language": "EN",
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