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Irvine Housing Association Repairs and Maintenance Contract

Irvine Housing Association Limited

This public procurement record has 2 releases in its history.

Award

04 Jan 2022 at 00:00

OJEU - F3 - Contract Award Notice
Tender

17 May 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Irvine Housing Association Limited is seeking expressions of interest for its Repairs and Maintenance Contract, valued at £21 million. This procurement, classified under the works category, is located in Ayrshire, Dumfries and Galloway, and is currently at the award stage following completion of the tender process. The contract will be awarded to a single service provider with an initial term of 10 years, extendable to 15 years. Bidders had until 17 June 2021 to submit their proposals, following a selective procurement method using a competitive dialogue procedure.

This contract presents an excellent opportunity for businesses that specialise in housing maintenance and repairs, particularly those capable of delivering a broad range of services, including responsive repairs and adaptation works. Companies with significant experience in managing large-scale contracts and robust ICT solutions will be well-positioned to compete. Additionally, firms that can demonstrate a strong track record in customer satisfaction and effective complaint management are likely to appeal to the buyer, enhancing their chances of being shortlisted and ultimately awarded the contract.

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Notice Information

Notice Title

Irvine Housing Association Repairs and Maintenance Contract

Notice Description

Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of responsive repairs, void property works and aids and adaptations works to its c. 2,300 properties under a TPC 2005 (as amended). The contract will be awarded to a single service provider and run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contract will have provision to include additional workstreams over the Contract Term, including (but not limited to) kitchen and bathroom, window and door, adaptations, electrical and fencing works.

Lot Information

Lot 1

Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of responsive repairs, void property works and aids and adaptations works under a TPC 2005 (as amended). The contract will be awarded to a single service provider and run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contract will have provision to include additional workstreams over the Contract Term, including (but not limited to) kitchen and bathroom, window and door, electrical, fencing, adaptations, cyclical decorating, FRA and associated remedial works, asbestos removal and roofing works. The appointed contractor will be required to have a robust ICT solution for the delivery of the service and management and transfer of data, and to deliver high levels of customer satisfaction, robust management of complaints and provide mechanisms for customer engagement and customer insight analysis that result in service improvements and delivery of community benefits. This procurement is being run using a three-stage 'Competitive Dialogue' procedure under the Procurement Scotland Regulations. For further information please refer in particular to: Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation 78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the process, bidders are required to complete a Single Procurement Document ("SPD") and associated appendices. Following evaluation of submitted SPDs, Irvine HA anticipates inviting six bidders to participate in the second stage of the process and Submit Detailed Solutions ("ISDS" stage), following which it will shortlist three bidders to participate in Competitive Dialogue and Submit Final Tenders ("ISFT" stage) under the third and final phase of the process. Full details of all requirements, the evaluation criteria and how to participate are included in the procurement and Tender documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: The Contract will run for an initial period of 10 years, with the option to extend it by up to a further five years to a total possible Contract Term of 15 years. The Contract will include clear break clauses for non-performance (linked to the Key Performance Indicators) and a no fault termination clause allowing either party to terminate the contract with a 12-month notice period (subject to certain conditions as detailed in the Contract).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000652664
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN436867
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Competitive dialogue
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
£21,000,000 £10M-£100M
Lots Value
£21,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£21,000,000 £10M-£100M

Notice Dates

Publication Date
4 Jan 20224 years ago
Submission Deadline
17 Jun 2021Expired
Future Notice Date
Not specified
Award Date
14 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Irvine Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 0LP
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM9 Southern Scotland
Local Authority
North Ayrshire
Electoral Ward
Irvine West
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

Bell Decorating Group Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY415336
    Irvine Housing Association Repairs and Maintenance Contract - Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of responsive repairs, void property works and aids and adaptations works to its c. 2,300 properties under a TPC 2005 (as amended). The contract will be awarded to a single service provider and run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contract will have provision to include additional workstreams over the Contract Term, including (but not limited to) kitchen and bathroom, window and door, adaptations, electrical and fencing works.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN436867
    Irvine Housing Association Repairs and Maintenance Contract - Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of responsive repairs, void property works and aids and adaptations works to its c. 2,300 properties under a TPC 2005 (as amended). The contract will be awarded to a single service provider and run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contract will have provision to include additional workstreams over the Contract Term, including (but not limited to) kitchen and bathroom, window and door, adaptations, electrical and fencing works.

Open Contracting Data Standard (OCDS)

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