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Mail Screening Services

Scottish Parliamentary Corporate Body

This public procurement record has 2 releases in its history.

Award

16 Dec 2021 at 00:00

OJEU - F3 - Contract Award Notice
Tender

21 May 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body, in conjunction with the Scottish Government, has issued a tender for "Mail Screening Services." This procurement initiative falls under the services category and is aimed at mitigating risks associated with contaminated or hazardous mail items across various locations, including Edinburgh, Glasgow, and London. The process is currently at the award stage, with a contract value of approximately £2,962,197, signed on 10 December 2021. The tender submission period ended on 25 June 2021, and the procurement was conducted through an open procedure, necessitating compliance with specific cyber security requirements outlined in PAS97:2021 Level 2.

This contract presents significant growth opportunities for businesses involved in security and operational services. Companies with expertise in mail screening, logistics, and security compliance would be well-positioned to compete for this contract. Additionally, understanding and implementing rigorous cyber security measures will be critical for bidders, especially those that may need to meet insurance requirements of £5 million for employers' liability and £10 million for public liability. The potential for further extensions and renewals adds an attractive element to this procurement opportunity for qualified suppliers.

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Notice Information

Notice Title

Mail Screening Services

Notice Description

The Scottish Parliament in collaboration with the Scottish Government requires a Contractor to provide Mail Screening Services at PAS97:2021 Level 2, throughout a range of locations. The service is required to mitigate the risk of contaminated, hazardous or offensive mail items being sent through the postal system which could cause concern, disruption or harm to recipients.

Lot Information

Lot 1

The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require the services of a contractor to provide mail screening service from the point where the contractor collects the mail items from the public mail carrier to end delivery of the screened mail to SPCB and SG designated sites. The contractor must screen the mail to Screening Level 2 as set out in PAS97:2021, also including external visual inspection of every mail items. The contractor will be required to screen for hazardous, dangerous and offensive items and to deliver the mail securely to the Scottish Parliament's and Scottish Government's designated locations. The services include: -collection and transportation of all mail items from the public mail carrier; - secure screening of mail at the Contractor's facility; - timely and secure delivery of all screened mail items to the SPCB and SG designated sites detailed in the tender documents. Full details of the service requirements are contained in the Specification.

Renewal: The contract duration is for two years with the possibility of 60 months extensions at the sole discretion of the SPCB and SG.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000653859
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435955
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64112000 - Postal services related to letters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,962,197 £1M-£10M

Notice Dates

Publication Date
16 Dec 20214 years ago
Submission Deadline
25 Jun 2021Expired
Future Notice Date
Not specified
Award Date
10 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Approximately 12 months prior to the end of the Contract Term of any subsequently awarded contract.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Parliamentary Corporate Body
Additional Buyers

Scottish Government

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Royal Mail Group Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY416033
    Mail Screening Services - The Scottish Parliament in collaboration with the Scottish Government requires a Contractor to provide Mail Screening Services at PAS97:2021 Level 2, throughout a range of locations. The service is required to mitigate the risk of contaminated, hazardous or offensive mail items being sent through the postal system which could cause concern, disruption or harm to recipients.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435955
    Mail Screening Services - The Scottish Parliament in collaboration with the Scottish Government requires a Contractor to provide Mail Screening Services at PAS97:2021 Level 2, throughout a range of locations. The service is required to mitigate the risk of contaminated, hazardous or offensive mail items being sent through the postal system which could cause concern, disruption or harm to recipients.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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