Planning

South Lanarkshire Council AV Upgrade Council Chambers and Committee Room 1

SOUTH LANARKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Jun 2021 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The South Lanarkshire Council is currently in the planning stage of a public procurement process for the "AV Upgrade Council Chambers and Committee Room 1." This initiative aims to enhance the audio-visual capabilities in the Council Chambers located at Council Headquarters, Almada Street, Hamilton, ML3 0AA, with a critical deadline for submissions set for midnight on 13th June 2021. The procurement falls under the category of services and is governed by the relevant legal frameworks. Interested parties can access the Market Engagement Questionnaire and other related documents via specified links.

This tender presents significant opportunities for businesses specialising in audio-visual technology and services, as the Council seeks innovative solutions to modernise their meeting infrastructure for hybrid formats. Companies capable of delivering advanced AV systems that facilitate live streaming and remote participation could particularly excel in this competitive tender. By engaging in this procurement process, firms can strengthen their presence in the public sector while contributing to the Council's objective of ensuring a transparent and efficient democratic process.

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Notice Information

Notice Title

South Lanarkshire Council AV Upgrade Council Chambers and Committee Room 1

Notice Description

Full Council and Committee meetings are currently held using MS Teams with selected meetings being live streamed to a dedicated SL Committees YouTube Channel. These meetings are generally conducted in either the Council Chambers or Committee Room 1. The current AV hardware is now end of life and a total upgrade of the system is required. We recognise the significant technological advancement in both equipment and AV systems generally when compared to the existing system, along with the requirement to host hybrid meetings that are live streamed. A digital solution is therefore needed to satisfy the demands of delivering a modern, transparent, and accountable democratic process. The Council is therefore exploring options to deliver such a solution. Given that future Council and Committee meetings will be conducted with some elected members being in physical attendance with others participating remotely via MS Teams, the ability to hold hybrid or blended meetings will be a critical component of the solution delivered. Please refer to the enclosed Questionnaire for further detail.

Lot Information

Lot 1

This Market Engagement Questionnaire is being made publicly available to any organisations interested in the upgrading of Audio-Visual Equipment within the Council Chambers and Committee Room 1 in Council Headquarters, Almada Street, Hamilton. This exercise is intended to provide potential bidders with the opportunity to view and comment on the AV Upgrade requirements if they wish to do so. This builds on a commitment to engage with the market, by sharing information and seeking input from the market to enable us to develop the final Invitation to Tender (ITT) in a fair and transparent manner. This exercise is to ensure that the final ITT provides all tenderers with a clear understanding of the Council's requirements and help reduce the number of questions that may be raised in the Tender Period. We are currently considering using the CCS DPS Audio Visual Technical Consultancy and Commissioning, RM6225, and this market engagement questionnaire is designed to establish the suitability of that route to market. Potential bidders are invited to complete the Questionnaire and submit their responses no later than midnight on Sunday 13th June 2021. Responses should be sent to jenna.ward@southlanarkshire.gov.uk . Responses received after Sunday 13th June may still be considered for the purpose of informing the ITT. The Council is anticipating holding a series of Market Engagement meetings upon reviewing the responses to the Questionnaires. The intention of the Market Engagement meetings would be to allow potential Providers to give their views on proposed technological and service solution to upgrade the AV infrastructure, and to discuss their responses to this Questionnaire. This would be used to help inform the final Specification and Invitation to Tender (ITT).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000656027
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN417361
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51310000 - Installation services of radio, television, sound and video equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 20214 years ago
Submission Deadline
Not specified
Future Notice Date
18 Jun 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH LANARKSHIRE COUNCIL
Contact Name
Steven McMichael
Contact Email
steven.mcmichael@southlanarkshire.gov.uk
Contact Phone
+44 1698454184

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Post Town
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire
Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN417361
    South Lanarkshire Council AV Upgrade Council Chambers and Committee Room 1 - Full Council and Committee meetings are currently held using MS Teams with selected meetings being live streamed to a dedicated SL Committees YouTube Channel. These meetings are generally conducted in either the Council Chambers or Committee Room 1. The current AV hardware is now end of life and a total upgrade of the system is required. We recognise the significant technological advancement in both equipment and AV systems generally when compared to the existing system, along with the requirement to host hybrid meetings that are live streamed. A digital solution is therefore needed to satisfy the demands of delivering a modern, transparent, and accountable democratic process. The Council is therefore exploring options to deliver such a solution. Given that future Council and Committee meetings will be conducted with some elected members being in physical attendance with others participating remotely via MS Teams, the ability to hold hybrid or blended meetings will be a critical component of the solution delivered. Please refer to the enclosed Questionnaire for further detail.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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