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Offsite Records Storage

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

07 Dec 2021 at 00:00

OJEU - F3 - Contract Award Notice
Tender

29 Jul 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process involves Highlands and Islands Enterprise seeking a supplier for the project titled "Offsite Records Storage," which falls under the services industry category. Located in Inverness, UK, this procurement is currently at the Award stage, having recently been completed on 7th December 2021. Interested suppliers were initially invited to submit their proposals by 7th September 2021 during the tender period. The procurement was carried out using an open procedure under a framework agreement, allowing potential suppliers to compete for the contract.

This tender presents an opportunity for businesses specialising in records management, storage, and related ancillary services to expand their market presence. Companies with experience in secure data handling, logistics for document storage, and the provision of associated services such as scanning and disposal are particularly well-suited to compete. The successful supplier could significantly benefit from the potential for ongoing work, as services will be called off on an "as required" basis by Highlands and Islands Enterprise and associated organisations, providing a pathway for sustained business growth in a niche sector.

How relevant is this notice?

Notice Information

Notice Title

Offsite Records Storage

Notice Description

HIE requires a suitably qualified and experienced supplier to provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc.

Lot Information

Lot 1

The contract will be awarded under a Framework Agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an "as required" basis only. It will be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, all subject to a case-by-case prior approval by HIE, plus the following organisations: - Crofting Commission (CC) - University of the Highlands and Islands (UHI) The price used in II.1.7 and V.2.4 is the potential total cost if all extensions are invoked. The successful 3 year bid price used for evaluation was 119432 GBP.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: It is expected that these services will be required from February 2022 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000657457
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435044
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63121000 - Storage and retrieval services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£226,667 £100K-£500K

Notice Dates

Publication Date
7 Dec 20214 years ago
Submission Deadline
7 Sep 2021Expired
Future Notice Date
Not specified
Award Date
7 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

The Crofting Commission

University of the Highlands and Islands

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

fileVAULT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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