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Winter Maintenance Framework Agreement (Footways & Miscellaneous).

Scottish Borders Council

This public procurement record has 2 releases in its history.

Award

07 Dec 2021 at 00:00

OJEU - F3 - Contract Award Notice
Tender

23 Jul 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Borders Council is procuring contracts under the "Winter Maintenance Framework Agreement (Footways & Miscellaneous)" to secure third-party assistance for winter maintenance services. This initiative is categorised under general public services and is set in Newtown St Boswells, UK. The framework is currently at the award stage, with the decision having been made on 28th September 2021, following an open procurement process. The framework is structured into three distinct lots, offering opportunities for contractors over a maximum period of 36 months, with the possibility of initial 12-month contracts extendable up to an additional 24 months.

This tender presents significant growth opportunities for small to medium-sized enterprises (SMEs) specialising in winter maintenance services, including snow clearance, gritting, and associated logistics. Businesses capable of mobilising qualified personnel and appropriate equipment, particularly those holding the necessary licences to operate winter maintenance vehicles, are well-suited to compete. Suppliers interested in bidding should possess strong quality assurance processes and be ready to provide detailed documentation on their qualifications and insurance levels, aiming to fulfil the rigorous standards set by the Council.

How relevant is this notice?

Notice Information

Notice Title

Winter Maintenance Framework Agreement (Footways & Miscellaneous).

Notice Description

This is an award notice for the purpose of establishing a Framework Agreement to provide Winter Maintenance Assistance from 3rd party contractors to cover legislative requirements during winter periods should there be insufficient in-house capacity. The Framework will be split into 3 Lots covering the following requirements: Lot 1: Provision of Planned Winter Service Treatments on Priority Footway Routes (AM). Lot 2: Assistance for Reactive Winter Service Treatment to Footways Network. Lot 3 Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations.

Lot Information

Reactive Treatments on Footway Network during periods of icing & snow

Award of Framework Agreement. Contractors within Lot 2 will be requested to carry out winter maintenance treatment to any part of the Council's footway network. The Contractor may not receive any instruction until the completion of the primary footway network that morning however, there will be occasions where the request is made in advance i.e. the day before. Drivers are required to hold a Class C1+ E licence to enable them to tow the appropriate trailer complete with footpath tractor, gritter & scraper when appropriate. The towing vehicle is also required to have the capability of carrying up to 1 tonne of salt while towing the loaded trailer.. The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.

Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations

Award of Framework Agreement. Contractors within Lot 3 will generally be available for 'calling out' at short notice to assist with miscellaneous winter related activities from a particular specified Roads Depot or within a specific area. When called out to provide a service under this Lot a minimum charge equivalent to four hours of working time will apply. Contractors must ensure that all drivers/operators hold the appropriate licence.. The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.

Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).

Award of framework agreement for supplement of the Council's in-house resources, the Contractors will be required to respond to the need for planned winter treatments to the Council's priority footway network. They will be rota'd along with other contractors/Council winter operatives for any given week(s) throughout the winter period. Contractors within Lot 1 will be provided with a designated route. There will be a squad (2 operatives) identified for each of the 21 routes for a seven day week. There will be similar teams working from the six Roads Depots across the Region. One driver per squad within this Lot is required to hold a Class C1+E licence.. The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000660781
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435056
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,000 £100K-£500K

Notice Dates

Publication Date
7 Dec 20214 years ago
Submission Deadline
27 Aug 2021Expired
Future Notice Date
Not specified
Award Date
28 Sep 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Borders Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWTOWN ST BOSWELLS
Postcode
TD6 0SA
Postcode Area
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Selkirkshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Supplier Information

Number of Suppliers
4
Supplier Names

Borders Machinery Ring Ltd

Irvine Plant Ltd

ST BOSWELLS MOWERS

Swans minicoach hire

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421976
    Winter Maintenance Framework Agreement (Footways & Miscellaneous). - The purpose of establishing a Framework Agreement is to provide Winter Maintenance Assistance from 3rd party contractors to cover legislative requirements during winter periods should there be insufficient in-house capacity. The Framework will be split into 3 Lots covering the following requirements: Lot 1: Provision of Planned Winter Service Treatments on Priority Footway Routes (AM). Lot 2: Assistance for Reactive Winter Service Treatment to Footways Network. Lot 3 Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435056
    Winter Maintenance Framework Agreement (Footways & Miscellaneous). - This is an award notice for the purpose of establishing a Framework Agreement to provide Winter Maintenance Assistance from 3rd party contractors to cover legislative requirements during winter periods should there be insufficient in-house capacity. The Framework will be split into 3 Lots covering the following requirements: Lot 1: Provision of Planned Winter Service Treatments on Priority Footway Routes (AM). Lot 2: Assistance for Reactive Winter Service Treatment to Footways Network. Lot 3 Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations.

Open Contracting Data Standard (OCDS)

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