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Material Coring, Testing & Sampling Framework

West Lothian Council

This public procurement record has 3 releases in its history.

Award

25 Jul 2022 at 01:00

PCS Notice - Website Contract Award Notice
Tender

25 Mar 2022 at 00:00

PCS Notice - Website Contract Notice
Planning

20 Aug 2021 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

West Lothian Council is conducting the "Material Coring, Testing & Sampling Framework" procurement process to support the maintenance and repair of carriageways, footways, and related infrastructure in the West Lothian region. This procurement falls under the works category, with an estimated value of £450,000. The tender, which is currently at the award stage, involved an open procurement method and has a significant focus on the testing and sampling of civil engineering materials. Interested suppliers were required to submit their bids by 19 April 2022, after which evaluations commenced.

This tender represents a valuable opportunity for businesses specialising in construction materials testing, including those with UKAS accreditation for laboratory services. Firms of various scales, particularly SMEs with expertise in material sampling and testing, as well as larger companies that can fulfil stringent quality assurances, are well-suited to pursue contracts related to the different lots offered in this framework. Participants in the procurement can leverage this contract to expand their market reach within the public sector and build long-term relationships with local government authorities.

How relevant is this notice?

Notice Information

Notice Title

Material Coring, Testing & Sampling Framework

Notice Description

West Lothian Council is responsible for the maintenance and repair of all carriageways, footways, verges and remote footpaths within the public road network of West Lothian region. The Roads and Transportation department delivers an extensive programme of works, including carriageway surfacing and structural maintenance. A Material Coring, Testing & Sampling Framework is being created to enable materials testing to be undertaken prior to and during works. Services include: Coring on the existing carriageway network within West Lothian and the identification of the presence of coal tar within these cores. Sampling and testing of aggregates. Sampling and testing of soil materials and ground conditions including minor site investigation work and detection of voids. Testing of bituminous materials used during various carriageway resurfacing schemes throughout West Lothian (including surface dressing). Measurement and testing of thermoplastic road marking materials, Road pavement testing to determine residual characteristics. Sampling, testing and analysis of structural concrete and cementitious materials (includes both fresh and hardened materials). Sampling and testing of paint and coating materials used on structures. Provide reports and all test certificates.

Lot Information

Lot 1 - Routine sampling and testing of Civil Engineering construction materials

Lot 1 will primarily encompass the sampling, testing and analysis of a variety of road construction materials including: - Unbound stone/aggregate materials - bituminous pavement materials including surface dressing - bituminous pavement characteristics (e.g. skid resistance, texture depth, surface regularity etc) - concrete materials (including fresh concrete and kerbs) - soils, sub-base, formation materials to determine ground conditions (e.g. grading, moisture content, shear strength, density, compaction, CBR testing etc) It is expected that the bidding laboratory will have a current UKAS accreditation but bids from non-UKAS accredited labs may be considered if they can demonstrate they have adequate quality management systems in place.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. SPD Q3D.1, 3D.2 and 3D.3: Bidders should answer these questions in relation to compliance with the regulations covering Scotland and UK. Police Scotland will be consulted with regards to Serious and Organised Crime checks.

Options: A Price List has been prepared for the service to be provided. The information in the Price List is not the Scope of the Service. Due to the nature of the contract no definitive measurement of items is possible. As such indicative figures, based on the anticipated annual work programme, have been included for the purpose of gaining rates for the provision of the service. All quantities will be re-measurable upon the completion of each Work Order.

Renewal: Initial contract period is 3 years, with the option to extend for a further period of 2 x 12 months.

Lot 2 - Coring and Testing to determine coal tar content in bituminous pavements

Lot 2 will cover the sampling of bituminous road pavement materials (generally by extracted road pavement core) to determine if coal tar is present within the layers of the road pavement. It will include for an initial test (generally by the PAK marker paint method) to determine the presence of coal tar and, if coal tar is indicated, laboratory analysis to determine and confirm if coal tar is present, and if so, the amount of coal tar present. We will be following "The Transport Scotland Guidance Note: 'Dealing with coal tar bound arisings'" for the methods of coal tar sampling, sample preparation, testing and reporting of results. Bidding laboratories will be expected to work in accordance with that guidance note. The Guidance Note requires that the laboratory involved in the sample preparation and testing must be UKAS accredited as a minimum.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. SPD Q3D.1, 3D.2 and 3D.3: Bidders should answer these questions in relation to compliance with the regulations covering Scotland and UK. Police Scotland will be consulted with regards to Serious and Organised Crime checks.

Options: A Price List has been prepared for the service to be provided. The information in the Price List is not the Scope of the Service. Due to the nature of the contract no definitive measurement of items is possible. As such indicative figures, based on the anticipated annual work programme, have been included for the purpose of gaining rates for the provision of the service. All quantities will be re-measurable upon the completion of each Work Order.

Renewal: Initial Contract Period of 36 months, with option to extend for 2 x 12 month periods.

Lot 3 -Investigation of concrete structures

Lot 3 is primarily targeted at the testing of existing concrete structural assets such as road bridges and underpasses. The work will include the sampling and analysis of hardened concrete and structural paint coatings and will include a range of (mostly non-destructive) tests. - Among the included tests will be; the determination of: the chloride content of hardened concrete the sulfate content of hardened concrete the depth of carbonation of hardened concrete the cement and aggregate content of hardened concrete - Cover meter survey (to determine location and depth of reinforcement steel in a structure) - Half-cell potentiometer testing (to determine condition and corrosion of reinforcement in hardened concrete) - Schmidt/Rebound spring driven hammer survey (to measure surface hardness of concrete as a means of estimating the concrete strength) - Petrographic sampling, testing and analysis of concrete (to determine mineralogical and chemical characteristics and to determine whether the aggregates therein are susceptible to Alkali Silica Reaction) Also, required will be the sampling and testing of structural coatings including paint sampling and analysis for lead content, paint thickness testing and paint adhesion/pull off testing.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. SPD Q3D.1, 3D.2 and 3D.3: Bidders should answer these questions in relation to compliance with the regulations covering Scotland and UK. Police Scotland will be consulted with regards to Serious and Organised Crime checks.

Options: A Price List has been prepared for the service to be provided. The information in the Price List is not the Scope of the Service. Due to the nature of the contract no definitive measurement of items is possible. As such indicative figures, based on the anticipated annual work programme, have been included for the purpose of gaining rates for the provision of the service. All quantities will be re-measurable upon the completion of each Work Order.

Renewal: Initial Contract Period of 36 months, with option to extend for two x 12 month periods.

Lot 4 - Site Investigation

Lot 4 will encompass a small range of site investigation services, that will include: - Trial pits/trial holes to determine ground conditions, material layers, and for material sampling etc. in both superficial deposits/soils and in bituminous pavements - Extraction of soil samples using hand auger techniques. - Ground Penetrating Radar survey to identify changes in ground conditions and voids. - All services to will include for the technical reporting of findings.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. SPD Q3D.1, 3D.2 and 3D.3: Bidders should answer these questions in relation to compliance with the regulations covering Scotland and UK. Police Scotland will be consulted with regards to Serious and Organised Crime checks.

Options: A Price List has been prepared for the service to be provided. The information in the Price List is not the Scope of the Service. Due to the nature of the contract no definitive measurement of items is possible. As such indicative figures, based on the anticipated annual work programme, have been included for the purpose of gaining rates for the provision of the service. All quantities will be re-measurable upon the completion of each Work Order.

Renewal: Initial Contract Period of 36 months, with option to extend for two x 12 month periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000664562
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454673
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45111250 - Ground investigation work

45120000 - Test drilling and boring work

45214620 - Research and testing facilities construction work

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£90,000 Under £100K

Notice Dates

Publication Date
25 Jul 20224 years ago
Submission Deadline
19 Apr 2022Expired
Future Notice Date
3 Sep 2021Expired
Award Date
24 Jun 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
2025 if extension period not utilised, or 2027 if extension periods are utilised.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
4
Supplier Names

Construction Materials Testing

Pavement Testing Services Limited

SOCOTEC UK Ltd

Wills Bros Civil Engineering Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG424949&idx=2
    24th December 2021 - MCTS Framework Contract - Volume 1B-Price Lists (Price Banded Lots)
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG424949&idx=1
    24th December 2021 - MCTS - Supplier Feedback - Invitation Document
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424949
    CC11197 - Material Coring, Testing & Sampling Framework - West Lothian Council is responsible for the maintenance and repair of all carriageways, footways, verges and remote footpaths within the public road network of West Lothian region. The Roads and Transportation department delivers an extensive programme of works, including carriageway surfacing and structural maintenance. A Material Coring, Testing & Sampling Framework is being created to enable materials testing to be undertaken prior to and during works. Services include: Coring on the existing carriageway network within West Lothian and the identification of the presence of coal tar within these cores. Sampling and testing of aggregates. Sampling and testing of soil materials and ground conditions including minor site investigation work and detection of voids. Testing of bituminous materials used during various carriageway resurfacing schemes throughout West Lothian (including surface dressing). Measurement and testing of thermoplastic road marking materials, Road pavement testing to determine residual characteristics. Sampling, testing and analysis of structural concrete and cementitious materials (includes both fresh and hardened materials). Sampling and testing of paint and coating materials used on structures. Provide reports and all test certificates.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444501
    Material Coring, Testing & Sampling Framework - West Lothian Council is responsible for the maintenance and repair of all carriageways, footways, verges and remote footpaths within the public road network of West Lothian region. The Roads and Transportation department delivers an extensive programme of works, including carriageway surfacing and structural maintenance. A Material Coring, Testing & Sampling Framework is being created to enable materials testing to be undertaken prior to and during works. Services include: Coring on the existing carriageway network within West Lothian and the identification of the presence of coal tar within these cores. Sampling and testing of aggregates. Sampling and testing of soil materials and ground conditions including minor site investigation work and detection of voids. Testing of bituminous materials used during various carriageway resurfacing schemes throughout West Lothian (including surface dressing). Measurement and testing of thermoplastic road marking materials, Road pavement testing to determine residual characteristics. Sampling, testing and analysis of structural concrete and cementitious materials (includes both fresh and hardened materials). Sampling and testing of paint and coating materials used on structures. Provide reports and all test certificates.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454673
    Material Coring, Testing & Sampling Framework - West Lothian Council is responsible for the maintenance and repair of all carriageways, footways, verges and remote footpaths within the public road network of West Lothian region. The Roads and Transportation department delivers an extensive programme of works, including carriageway surfacing and structural maintenance. A Material Coring, Testing & Sampling Framework is being created to enable materials testing to be undertaken prior to and during works. Services include: Coring on the existing carriageway network within West Lothian and the identification of the presence of coal tar within these cores. Sampling and testing of aggregates. Sampling and testing of soil materials and ground conditions including minor site investigation work and detection of voids. Testing of bituminous materials used during various carriageway resurfacing schemes throughout West Lothian (including surface dressing). Measurement and testing of thermoplastic road marking materials, Road pavement testing to determine residual characteristics. Sampling, testing and analysis of structural concrete and cementitious materials (includes both fresh and hardened materials). Sampling and testing of paint and coating materials used on structures. Provide reports and all test certificates.

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