Award

External/Virtual Accountant Services

INVERCLYDE COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

Inverclyde Council is currently engaged in a procurement process for External/Virtual Accountant Services, aimed at appointing a Chartered Accountant to deliver various accountancy services for Riverside Inverclyde and Riverside Inverclyde Property Holdings. This tender, conducted under the open procedure, is located in Greenock, UK, with a total contract value of £47,000. The tender period concluded on 1st October 2021, followed by the award period starting the same day, while the contract is active with a duration of 360 days and an option for a one-year renewal.

This procurement presents a significant opportunity for small to medium-sized enterprises (SMEs) in the accountancy sector, especially those with experience in providing external and virtual accountancy services. Businesses that can demonstrate relevant qualifications, such as Chartered Accountant status, and have a comprehensive understanding of financial regulations and insurance requirements will be well-positioned to compete for this contract. Such contracts not only allow for growth through enhanced service contracts but also contribute to building a reputable portfolio that can lead to further opportunities in public procurement.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

External/Virtual Accountant Services

Notice Description

Inverclyde Council are procuring on behalf of Riverside Inverclyde (Ri) and Riverside Inverclyde Property Holdings (RiPH) and seek to appoint a Chartered Accountant, with the appropriate experience to carry out a number of accountancy services as listed within the specification.

Lot Information

Lot 1

Inverclyde Council are procuring on behalf of Riverside Inverclyde (Ri) and Riverside Inverclyde Property Holdings (RiPH) and seek to appoint a Chartered Accountant, with the appropriate experience to carry out a number of accountancy services as listed within the specification. Inverclyde Council are acting as an agent. Inverclyde Council is procuring the provision of services to Ri and RiPH under a Service Level Agreement. The appointed accountant will be required to carry out tasks such as preparation of draft Annual Accounts and all supporting back up schedules including Directors Report and Strategic Report, Liaison with external auditors throughout audit to ensure completion by due date, Preparation & lodging of OSCR return, preparation of annual budgets and forecasts for RI/RIPH, Prepare Management Accounts and supporting reports for RI/RIPH for quarterly Board meetings, vat return. This list is not exhaustive, please refer to the specification for the full services required.

Renewal: There will be an option at the sole discretion of Inverclyde Council to extend the contract by a further 12 month period.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000666157
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432217
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

79200000 - Accounting, auditing and fiscal services

79211000 - Accounting services

Notice Value(s)

Tender Value
£47,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£23,100 Under £100K

Notice Dates

Publication Date
5 Nov 20214 years ago
Submission Deadline
1 Oct 2021Expired
Future Notice Date
Not specified
Award Date
27 Oct 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
If the services are still required then this contract may be advertised.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
INVERCLYDE COUNCIL
Contact Name
Andrew Duncan, Kieran Guiller
Contact Email
andrew.duncan@inverclyde.gov.uk, kieran.guiller@inverclyde.gov.uk
Contact Phone
+44 1475712364, +44 1475712796

Buyer Location

Locality
GREENOCK
Postcode
PA16 8HQ
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Inverclyde
Electoral Ward
Inverclyde North
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
1
Supplier Name

MARTIN AITKEN

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000666157-2021-11-05T00:00:00Z",
    "date": "2021-11-05T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000666157",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-68",
            "name": "Inverclyde Council",
            "identifier": {
                "legalName": "Inverclyde Council"
            },
            "address": {
                "streetAddress": "Corporate Procurement, Municipal Buildings, Clyde Square",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "pa168hq"
            },
            "contactPoint": {
                "name": "Kieran Guiller",
                "email": "Kieran.Guiller@inverclyde.gov.uk",
                "telephone": "+44 1475712364",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.inverclyde.gov.uk"
            }
        },
        {
            "id": "org-69",
            "name": "Greenock Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House,1 Nelson Street,",
                "locality": "Greenock",
                "postalCode": "PA15 1TR"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-11",
            "name": "Inverclyde Council",
            "identifier": {
                "legalName": "Inverclyde Council"
            },
            "address": {
                "streetAddress": "Corporate Procurement, Municipal Buildings, Clyde Square",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 1LX"
            },
            "contactPoint": {
                "name": "Andrew Duncan",
                "email": "andrew.duncan@inverclyde.gov.uk",
                "telephone": "+44 1475712796",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.inverclyde.gov.uk"
            }
        },
        {
            "id": "org-368",
            "name": "Martin Aitken & Co Limited",
            "identifier": {
                "legalName": "Martin Aitken & Co Limited"
            },
            "address": {
                "streetAddress": "Caledonia House, 89 Seaward Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G41 1HJ"
            },
            "contactPoint": {
                "telephone": "+44 1412720000"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-13",
            "name": "Greenock Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 1 Nelson Street,",
                "locality": "Greenock",
                "postalCode": "PA15 1TR"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Inverclyde Council",
        "id": "org-11"
    },
    "tender": {
        "id": "CP0412/RP",
        "title": "External/Virtual Accountant Services",
        "description": "Inverclyde Council are procuring on behalf of Riverside Inverclyde (Ri) and Riverside Inverclyde Property Holdings (RiPH) and seek to appoint a Chartered Accountant, with the appropriate experience to carry out a number of accountancy services as listed within the specification.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79211000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79200000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Inverclyde"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 47000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2021-10-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-10-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP427226",
                "documentType": "contractNotice",
                "title": "External/Virtual Accountant Services",
                "description": "Inverclyde Council are procuring on behalf of Riverside Inverclyde (Ri) and Riverside Inverclyde Property Holdings (RiPH) and seek to appoint a Chartered Accountant, with the appropriate experience to carry out a number of accountancy services as listed within the specification.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP427226",
                "format": "text/html"
            },
            {
                "id": "NOV432217",
                "documentType": "awardNotice",
                "title": "External/Virtual Accountant Services",
                "description": "Inverclyde Council are procuring on behalf of Riverside Inverclyde (Ri) and Riverside Inverclyde Property Holdings (RiPH) and seek to appoint a Chartered Accountant, with the appropriate experience to carry out a number of accountancy services as listed within the specification.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432217",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Inverclyde Council are procuring on behalf of Riverside Inverclyde (Ri) and Riverside Inverclyde Property Holdings (RiPH) and seek to appoint a Chartered Accountant, with the appropriate experience to carry out a number of accountancy services as listed within the specification. Inverclyde Council are acting as an agent. Inverclyde Council is procuring the provision of services to Ri and RiPH under a Service Level Agreement. The appointed accountant will be required to carry out tasks such as preparation of draft Annual Accounts and all supporting back up schedules including Directors Report and Strategic Report, Liaison with external auditors throughout audit to ensure completion by due date, Preparation & lodging of OSCR return, preparation of annual budgets and forecasts for RI/RIPH, Prepare Management Accounts and supporting reports for RI/RIPH for quarterly Board meetings, vat return. This list is not exhaustive, please refer to the specification for the full services required.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be an option at the sole discretion of Inverclyde Council to extend the contract by a further 12 month period."
                }
            }
        ],
        "bidOpening": {
            "date": "2021-10-01T12:00:00Z",
            "address": {
                "streetAddress": "Tenders will be opened remotely using the PCS-T Opening Committee functionality."
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "4B.5.1a/4B.5.1b/4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5M GBP Public Liability Insurance = 5M GBP Professional Indemnity Insurance = 5M GBP 4B.6 Inverclyde Council will check the financial status of applicants by means of a Dun and Bradstreet assessment. In order to be considered, applicants must achieve one of the following: (a) Where the tenderers Dun & Bradstreet risk indicator is 3 or less, the annual contract value should also be less than 50% of the tenderers average turnover over the preceding 2 years. OR (b) Where the tenderers Dun & Bradstreet risk indicator is 2 or less, the annual contract value should also be less than 75% of the tenderers average turnover over the preceding 2 years. PLEASE NOTE THE IMPORTANT GUIDANCE TO BIDDERS BELOW: APPLICANTS ARE STRONGLY ADVISED TO SATISFY THEMSELVES THAT THEY MEET THESE CRITERIA AS FAILURE OF THE FINANCIAL CHECK WILL MEAN THAT THEIR APPLICATION WILL NOT BE CONSIDERED FURTHER. APPLICANTS SHOULD ALSO SATISFY THEMSELVES THAT THEIR DUN AND BRADSTREET RATINGS ARE CORRECT AND IT IS THE APPLICANT'S RESPONSIBILITY TO RAISE ANY QUERIES WITH DUN AND BRADSTREET IF THEY FEEL A CORRECTION IS REQUIRED. THE COUNCIL WILL RELY ON THE RISK RATING IT OBTAINS AT THE TIME IT PERFORMS THE D&B FINANCIAL CHECK. You must provide your average yearly turnover for the last 2 years. Turnover must be provided from your audited accounts. Turnover from unaudited accounts or part year turnover will not be accepted. If you are unable to provide the turnover information required due to being exempt from submission of full audited accounts, please provide an explanation on why you are exempt in response to this question. If you have responded that you are exempt from submitting full audited accounts, please confirm that you will be prepared to submit alternative information and documentation on your financial position should this be required at any point. This information could be required at selection or in the event that the bidder is identified as the preferred bidder."
                },
                {
                    "type": "technical",
                    "description": "4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. years. 4C.6 Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: 4D.1 HEALTH & SAFETY The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum OR hold the information contained in the buyer attachment area in PCS-T (file name \"Contract Notice Additional Information\")",
                    "minimum": "4C.1.2 Bidders will be required to provide a minimum of two examples of services carried out in the past three years that demonstrate that they have the relevant experience to deliver external/virtual accountancy services to Ri and RiPH. The examples provided must be of a similar nature to this contract opportunity. 4C.6 The consultant must be a Chartered Accountant."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2022-01-31T00:00:00Z"
            }
        },
        "classification": {
            "id": "79211000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If the services are still required then this contract may be advertised."
        }
    },
    "language": "EN",
    "description": "Tenderers will be required to return with their submission a completed Data Protection Certificate, FOI Certificate, No Collusion Certification, S1 Equalities Questionnaire, S2 Equalities Declaration and Tender Declaration Certificate. It will also be a condition of contract that Tenderers comply with Inverclyde Council's General Conditions of Contract, Specification & Contract Information for Tenderers. (SC Ref:671672)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000666157"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000666157"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "CP0412/RP",
            "suppliers": [
                {
                    "id": "org-368",
                    "name": "Martin Aitken & Co Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CP0412/RP",
            "awardID": "CP0412/RP",
            "status": "active",
            "value": {
                "amount": 23100,
                "currency": "GBP"
            },
            "dateSigned": "2021-10-27T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1475",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "1476",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "1477",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1478",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1479",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}