Planning

Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis

DUMFRIES AND GALLOWAY COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Nov 2021 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Dumfries and Galloway Council is planning a tender titled "Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis". This procurement falls under the services industry category and is located in Dumfries, UK. The key focus is on establishing an Information Architecture Framework to manage data effectively within the Council. The planned procurement notice was issued on 4th November 2021, with a future notice date set for 30th November 2021.

This tender presents an opportunity for businesses specialising in information governance, data management, and IT consultancy to grow and expand their services. Companies with expertise in developing information architecture frameworks, compliance audits, and M365 capabilities will find this opportunity particularly relevant. Engaging in this process could lead to substantial contracts with the Dumfries and Galloway Council as they seek to enhance their information management strategies.

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Notice Information

Notice Title

Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis

Notice Description

Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data

Lot Information

Lot 1

Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data. Deliverables from the business analysis piece will include: -Analysis of current information architecture (including an audit of existing record keeping systems within the Council) and creation of an agreed Information Architecture Framework - Review and refresh of DGC Information Governance Strategy - Review of M365 capabilities and assessment of whether functionality can meet all information and records management compliance needs - Compliance audit of the capabilities of existing case management systems - Provide appropriate governance and controls for DGC in managing M365 (for example in the governance of SharePoint and MS Teams sites and authorised use of principal M365 apps) and a road map for implementation of information governance structures in the Council's M365 tenancy - Development of a clear definition of our information architecture which outlines which M365 tool to use when. Development of use cases of what different tools should be used for to support officers to do their job - Development of architecture and structure within DGC M365, including alignment of sites and Document Library structures to the Council's Business Classification Scheme. Carry out pilot with service(s) developing pilot sites to provide methodologies and build capacity among DGC staff to support further roll-out. - Design and implementation of retention and disposal functionality within M365, having regard to the available licenses and the need for a simplified approach compared to legacy Council retention schedules and SCARRS

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000672678
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432094
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Nov 20214 years ago
Submission Deadline
Not specified
Future Notice Date
30 Nov 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DUMFRIES AND GALLOWAY COUNCIL
Contact Name
Terri Trainor
Contact Email
terri.trainor@dumgal.gov.uk
Contact Phone
+44 3033333000

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Post Town
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432094
    Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis - Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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