Planning

National Contractor Management System PIN

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 1 release in its history.

Planning

08 Nov 2021 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Common Services Agency, commonly known as NHS National Services Scotland (NSS), is currently in the planning stage of its procurement process for a National Contractor Management System (NCMS). This initiative aims to explore potential solutions for contractor management, specifically for estates and property maintenance within NHS Scotland. Interested vendors should note that the soft market test was announced on 8th November 2021, with a future notice date anticipated on 3rd October 2022. The procurement encompasses services within the health industry, with delivery expected across Scotland.

This tender presents significant business opportunities for companies specialising in IT solutions, contractor management systems, and data management services, particularly those experienced in the health sector. Suppliers who can provide resilient, high-functioning systems with capabilities such as competency management, authorisation of work, and asset management would find their services highly applicable. Engaging in this market testing exercise will allow vendors to showcase their solutions directly to NSS, paving the way for strategic partnerships and future contracts with NHS Scotland.

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Notice Information

Notice Title

National Contractor Management System PIN

Notice Description

NHS Scotland is exploring options for introducing a National Contractor Management System (NCMS). This soft market test is being conducted to determine what solutions may be available, determine the scope of any future procurement to enable the delivery of NHS Scotland's estates and property maintenance and capital services to a high quality standard and to ascertain indicative costs. NHS Scotland's strategy for the future is that provision of contractor management will take the form of a data base covering all trades and specialist services normally procured through external contractors. The existing services within the Health Boards currently employ this from many vendors. As a consequence, current procurement routes exhibit high degrees of variability in terms of NHS requirements, competencies and performance. Changes in NHS Guidance, changing organisational structures, changes in competency assurance and the focus on infection prevention and control are drivers for the introduction of information management solutions with functionality to enable incremental change from the current state and meets the requirements of the future providing compliance assurance for the organisation.

Lot Information

Lot 1

NHS Scotland is exploring options for introducing a National Contractor Management System (NCMS). This soft market test is being conducted to determine what solutions may be available, determine the scope of any future procurement to enable the delivery of NHS Scotland's estates and property maintenance and capital services to a high quality standard and to ascertain indicative costs. NHS Scotland's strategy for the future is that provision of contractor management will take the form of a data base covering all trades and specialist services normally procured through external contractors. The existing services within the Health Boards currently employ this from many vendors. As a consequence, current procurement routes exhibit high degrees of variability in terms of NHS requirements, competencies and performance. Changes in NHS Guidance, changing organisational structures, changes in competency assurance and the focus on infection prevention and control are drivers for the introduction of information management solutions with functionality to enable incremental change from the current state and meets the requirements of the future providing compliance assurance for the organisation. The need for a National Contractor Management System (NCMS) was first identified whilst undergoing Topic Review within the Statutory Compliance Audit and Risk Tool (SCART) during 2020. During the Topic Review process, it was identified the advantages of a single system that could provide Boards with timely data across a number of service areas, enabling informed decision-making for the service, without the need to wait for time consuming searches and disagreement over contractor's personnel and indeed the authorised work to be carried out. The proposed NCMS will include the following modules: - Company competency, management and control - Employee competency, management and control. - Management and authorisation of work on site. - Access control to NHS sites. - Site Induction and learning in relation to NHS Sites. - Asset management - Safe systems of work and Method Statements - Financial, management, benchmarking reports The NCMS functionality is essential for providing services 24 hours a day, 7 days a week and must have an extremely high degree of resilience in order to minimise any periods of scheduled or unscheduled downtime. Vendors of future solutions should note that this resilience should include but not be limited to Failover and Disaster Recovery of the system with limited technical intervention. Potential suppliers may be invited to attend a Q and A session at an NHS Scotland site in Glasgow or through virtual communication media with date and time to be confirmed through publication on the Public Contracts Scotland portal. A questionnaire has been attached to this notice. Please complete and respond as per the instructions in the document. This is a market testing exercise which will allow the Authority to consider future options in this area.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000672944
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432332
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Nov 20214 years ago
Submission Deadline
Not specified
Future Notice Date
3 Oct 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Not specified
Contact Email
jim.binnie@nhs.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432332
    National Contractor Management System PIN - NHS Scotland is exploring options for introducing a National Contractor Management System (NCMS). This soft market test is being conducted to determine what solutions may be available, determine the scope of any future procurement to enable the delivery of NHS Scotland's estates and property maintenance and capital services to a high quality standard and to ascertain indicative costs. NHS Scotland's strategy for the future is that provision of contractor management will take the form of a data base covering all trades and specialist services normally procured through external contractors. The existing services within the Health Boards currently employ this from many vendors. As a consequence, current procurement routes exhibit high degrees of variability in terms of NHS requirements, competencies and performance. Changes in NHS Guidance, changing organisational structures, changes in competency assurance and the focus on infection prevention and control are drivers for the introduction of information management solutions with functionality to enable incremental change from the current state and meets the requirements of the future providing compliance assurance for the organisation.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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