Notice Information
Notice Title
Pensions Administration Software
Notice Description
The Scottish Public Pensions Agency (SPPA) administers pensions on behalf of the Scottish Government for the employees of the National Health Service in Scotland, for Teachers, the Police and for Firefighters. SPPA directly supports over 600,000 pension scheme members. The provision of Pensions and Payroll services is required together with associated support and maintenance beyond March 2026 and associated services if required. SPPA requirements are for cloud based platforms under a Software as a Service agreement with an initial contract term of five years with an option of a further two plus two year extensions.
Lot Information
Lot 1
The provision of Pension and Payroll Administration services, together with associated support and maintenance and support services as required. The requirements are for a cloud based service under software as a service. SPPA administers pensions for employees of the National Health Service in Scotland, for Teachers, the Police and Firefighters. The contract will include but not be limited to the provision, management and support for the following key components and services : implementation of and migration to Pension and Payroll Administration platforms (applications and infrastructure) to support the ongoing obligations of SPPA in the administration of the schemes, for which it is responsible for. Support and maintenance for the above, encompassing applications, data, software and hardware ; system administration and operating systems ; all databases ; and contingency, continuity and back up recovery and deployment of major / minor software and operating system upgrades. The solutions should be scaled to accommodate the schemes which SPPA administer (approximately 600,000 members) as well as potentially other schemes which SPPA may take on responsibility for. Community Benefits / social considerations are included in this requirement, a summary of the community benefits should be provided.
Renewal: Two x Two Year Extensions
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000674043
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484456
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
66 - Financial and insurance services
-
- CPV Codes
48000000 - Software package and information systems
66520000 - Pension services
Notice Value(s)
- Tender Value
- £10,000,000 £10M-£100M
- Lots Value
- £10,000,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- £5,100,000 £1M-£10M
Notice Dates
- Publication Date
- 25 Jul 20232 years ago
- Submission Deadline
- 4 Apr 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Jun 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SCOTTISH PUBLIC PENSIONS AGENCY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- GALASHIELS
- Postcode
- TD1 3TE
- Post Town
- Galashiels
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM91 Scottish Borders
- Delivery Location
- TLM91 Scottish Borders
-
- Local Authority
- Scottish Borders
- Electoral Ward
- Leaderdale and Melrose
- Westminster Constituency
- Berwickshire, Roxburgh and Selkirk
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=15
17th March 2022 - Zip file to assist rather than pdf -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=14
11th March 2022 - Demonstration confirm dates -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=13
4th March 2022 - Organisation Chart -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=12
1st March 2022 - Exercise Objectives -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=9
19th January 2022 - ITT Appendix 3 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=11
19th January 2022 - ITT Appendix 3 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=10
12th January 2022 - Appendix 2B - Statement of Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=1
12th January 2022 - Appendix 1 - Single Procurement Document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=2
12th January 2022 - SPPA PPP Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=3
12th January 2022 - Appendix 2A Architecture & Implementation Context -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=4
12th January 2022 - Appendix 4 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=5
12th January 2022 - Appendix 5 Service Levels -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=6
12th January 2022 - Appendix 6 - Certificates to Complete -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=7
12th January 2022 - Appendix 7 SPPA MVP Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437500&idx=8
12th January 2022 - Data Exercise -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN437500
Pensions Administration Software - The Scottish Public Pensions Agency (SPPA) administers pensions on behalf of the Scottish Government for the employees of the National Health Service in Scotland, for Teachers, the Police and for Firefighters. SPPA directly supports over 600,000 pension scheme members. The provision of Pensions and Payroll services is required together with associated support and maintenance beyond March 2026 and associated services if required. SPPA requirements are for cloud based platforms under a Software as a Service agreement with an initial contract term of five years with an option of a further two plus two year extensions. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484456
Pensions Administration Software - The Scottish Public Pensions Agency (SPPA) administers pensions on behalf of the Scottish Government for the employees of the National Health Service in Scotland, for Teachers, the Police and for Firefighters. SPPA directly supports over 600,000 pension scheme members. The provision of Pensions and Payroll services is required together with associated support and maintenance beyond March 2026 and associated services if required. SPPA requirements are for cloud based platforms under a Software as a Service agreement with an initial contract term of five years with an option of a further two plus two year extensions.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "Further Guidance The new Tender Submission Date is 11 April 2022 12:00. A week's extension has been put in place. Commercial Confidentiality Public Contracts Scotland Tender Questions Tenderers should be aware of the guidance on Questions published on Public Contracts Scotland (PCS) in relation to the tender : \"you should avoid including any commercially sensitive or specific information regarding your organisation in your question\" PCS will not allow the buyer to amend, redact or anonymise the information contained within the Question submitted by the Tenderer. Through the procurement principles of fairness and openness all Questions and Answers are shared with all of the tenderers. There is an option within PCS to discard the question and return to the supplier to remove the confidential information. However due to the volume of questions submitted we cannot provide a guarantee for this work around. The Supplier Journey website provided by the Scottish Government provides guidance on tendering for suppliers : Tenders | Supplier Journey Post Tender Submission Commercial Confidentiality We refer tenderers to the Invitation to Tender, page 36, 3.22 : Confidentiality and Freedom of Information Scotland Act (FOISA) \"If you consider that if any of the information is commercially confidential please provide details, explaining in (broad terms) what harm might result from disclosure and or / publication.\" Data Breach Liability SPPA are aware this is an evolving matter. In terms of the contract the liability for breach of data protection law is not an open ended liability for the Service Provider. Instead, the Service Provider's liability is limited to the costs, claims, damages or expenses (including administrative fines) incurred by SPPA or for which it may be liable as a result of the Default of the Service Provider. There is, for example, the potential for the Purchaser to incur fines for breaches of data protection law and liability to pay compensation to data subjects. The Purchaser may also incur other costs in handling the fall-out from the breach such as recovering data. If a specific monetary cap was included, SPPA would be responsible for any loss incurred in excess of the cap. As the liability will have been incurred as a result of the Service Provider's Default, SPPA should not be expected to bear this risk. The Service Provider is instead best placed to manage this risk."
}
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