Tender

Provision of Patient Transport Services

NHS GRAMPIAN

This public procurement record has 1 release in its history.

Tender

03 Dec 2021 at 00:00

Summary of the contracting process

The procurement process involves NHS Grampian seeking suppliers for a Framework Agreement titled "Provision of Patient Transport Services," focusing on the healthcare industry. This tender is currently in the active tender stage, with submissions due by 12:00 on 17 January 2022. The main delivery locations include Aberdeen, Banff, Elgin, Inverurie, Peterhead, and Stonehaven, with a total estimated value of £1,600,000. The procurement is being conducted through an open procedure, allowing wide participation from interested parties.

This tender presents significant opportunities for businesses specialising in patient transport services, particularly those with experience in healthcare logistics and compliance with NHS standards. Companies capable of providing reliable transportation, particularly for renal patients and emergency situations requiring immediate response, may find this tender especially relevant. The framework will allow for ongoing engagement with NHS Grampian, potentially leading to further contracts or collaborations in the future.

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Notice Title

Provision of Patient Transport Services

Notice Description

This is a Framework Agreement for the Provision of Patient Transport Services (Especially Renal Patients and other categories of Patients). The Authority's requirements are for patients without access to alternative transport options, such as relatives/friends or the voluntary sector. This will include those patients whose own transport arrangements are temporarily unavailable. The Renal Service within NHS Grampian is based in units at the following sites: Aberdeen, Stonehaven, Inverurie, Peterhead, Elgin, and Banff. The total number of lots is 8 (1 for each of the 6 dialysis units, 1 for journeys to satellite Renal Units out with a patient's local area or to ARI, and 1 for journeys to and from RI of Glasgow or Edinburgh). From the tenders received, the Authority intends to appoint a minimum of one provider each for lots 2-6 and a maximum of two providers to lots 1, 7, and 8. The service is required 24 hours a day, 7 days a week, and 365 days a year. Please refer to the ITT Documents on PCS-Tender for more information.

Lot Information

Lot 1 - Aberdeen City and Environs

The Lot involves transporting patients (especially renal patients) within Aberdeen City's geographical area to and from the Aberdeen Royal Infirmary Hospital and other hospitals within the city. A maximum of 2 providers will be appointed onto this lot. Further information is available on the Specification and ITT doc.. Please see ITT Docs on PCS-Tender for further information.

Renewal: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.

Lot 2 - Banff & Environs

The Lot involves transporting patients within the Banff and environs area to and from Chalmers Hospital. A minimum of 1 provider will be appointed onto this lot. Further information is available on the Specification and ITT doc.. Please check the ITT Docs on PCS-Tender for further information.

Renewal: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.

Lot 3 - Elgin & Environs

This Lot involves transporting patients within Elgin and environs to and from Dr. Grays Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT.. Please check the ITT Docs on PCS-Tender for further information.

Renewal: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.

Lot 4 - Inverurie & Environs

This Lot involves transporting patients within Inverurie and environs to and from Inverurie Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT doc.. Please check the ITT Docs on PCS-Tender for further information.

Renewal: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.

Lot 5 - Peterhead & Environ

The Lot involves transporting patients within Peterhead and environs to and from Peterhead Community Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT.. Please check the ITT Docs on PCS-Tender for further information.

Renewal: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.

Lot 6 - Stonehaven & Environs

The Lot involves transporting patients within the Stonehaven and environs area to and from Kincardine Community Hospital. A minimum of 1 provider will be appointed onto this lot. Further information is available on the Specification and ITT doc.. Please check the ITT Docs on PCS-Tender for further information.

Renewal: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.

Lot 7- Journeys across NHS Grampian sites to non-local satellite hospitals or to the ARI

This Lot covers the transportation of patients to other hospitals outside their geographical area including the Aberdeen Royal Infirmary.. Please check the ITT Docs on PCS-Tender for further information.

Renewal: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.

Lot 8 - Journeys from across NHS Grampian to Edinburgh Royal Infirmary or Glasgow Royal Infirmary

This Lot covers the transportation of Patients to hospitals in Edinburgh or Glasgow. Providers may be required to pick up patients from across Grampian and to hospitals in Edinburgh or Glasgow or to any other hospitals outside the Grampian region. For these journeys, the potential providers will be expected to be available at very short notice and journeys could take place anytime including overnight, weekends, and public holidays. A minimum of two providers will be appointed to this lot.. Please check the ITT Docs on PCS-Tender for further information.

Renewal: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000675729
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434720
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)


CPV Codes

60000000 - Transport services (excl. Waste transport)

60120000 - Taxi services

Notice Value(s)

Tender Value
£1,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Dec 20214 years ago
Submission Deadline
17 Jan 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NHS GRAMPIAN
Contact Name
Peter Obosi
Contact Email
peter.obosi@nhs.scot
Contact Phone
+44 3454566000

Buyer Location

Locality
ABERDEEN
Postcode
AB15 6RE
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM5 North Eastern Scotland, TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
Kingswells/Sheddocksley/Summerhill
Westminster Constituency
Aberdeen North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434720
    Provision of Patient Transport Services - This is a Framework Agreement for the Provision of Patient Transport Services (Especially Renal Patients and other categories of Patients). The Authority's requirements are for patients without access to alternative transport options, such as relatives/friends or the voluntary sector. This will include those patients whose own transport arrangements are temporarily unavailable. The Renal Service within NHS Grampian is based in units at the following sites: Aberdeen, Stonehaven, Inverurie, Peterhead, Elgin, and Banff. The total number of lots is 8 (1 for each of the 6 dialysis units, 1 for journeys to satellite Renal Units out with a patient's local area or to ARI, and 1 for journeys to and from RI of Glasgow or Edinburgh). From the tenders received, the Authority intends to appoint a minimum of one provider each for lots 2-6 and a maximum of two providers to lots 1, 7, and 8. The service is required 24 hours a day, 7 days a week, and 365 days a year. Please refer to the ITT Documents on PCS-Tender for more information.

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                "id": "8",
                "title": "Lot 8 - Journeys from across NHS Grampian to Edinburgh Royal Infirmary or Glasgow Royal Infirmary",
                "description": "This Lot covers the transportation of Patients to hospitals in Edinburgh or Glasgow. Providers may be required to pick up patients from across Grampian and to hospitals in Edinburgh or Glasgow or to any other hospitals outside the Grampian region. For these journeys, the potential providers will be expected to be available at very short notice and journeys could take place anytime including overnight, weekends, and public holidays. A minimum of two providers will be appointed to this lot.. Please check the ITT Docs on PCS-Tender for further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality/Technical",
                            "description": "40"
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                        {
                            "type": "price",
                            "description": "60"
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                },
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control."
                }
            }
        ],
        "lotDetails": {
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        "bidOpening": {
            "date": "2022-01-17T12:00:00Z",
            "address": {
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            "description": "Procurement Department"
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        "communication": {
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        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "National Health Service Scotland (NHSS) Contract Terms & Conditions for the Purchase of Services shall apply. Please note that the terms and conditions may be subject to amendments or supplemented with other Special Conditions. See the ITT Documents on PCS-Tender for further information."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "selectionCriteria": {
            "criteria": [
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                    "type": "suitability",
                    "description": "Interested providers are required to have all necessary registrations, permissions and licences that would enable them to provide this sort of service. Providers are required to conform with all regulations in the UK that are applicable in providing this sort of service. Please see the ITT documents on PCS-Tender for further information."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "periodRationale": "The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority's discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical need or extenuating circumstances to do so."
            }
        },
        "classification": {
            "id": "60000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
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            "id": "1",
            "relationship": [
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            ],
            "scheme": "EU-OJ",
            "identifier": "2015/S 099-180173"
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    ],
    "description": "The Authority shall notify all bidders of its decision to award the framework via PCS-Tender as soon as possible after a decision has been made. The Authority shall observe a 10 days standstill period before the contract is awarded. Unsuccessful bidders shall be debriefed accordingly. The Authority will be using PCS eTendering System for this procurement exercise and reserves the right to use a reverse auction. The tender publication will be from the week commencing 6th December 2021 via this link (https://www.publictendersscotland.publiccontractsscotland.gov.uk/) and the deadline for the return of all completed Tenders is 12:00 on 17/01/2022. The conditions of the contract will be based on the Authority's Terms and Conditions. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20230. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:675729)",
    "links": [
        {
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            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000675729"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}