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Fleet Management System

Scottish Government

This public procurement record has 1 release in its history.

Tender

18 Jan 2022 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Scottish Government is currently in the Tender stage for a contract entitled "Fleet Management System," aimed at enhancing its capabilities through a new cloud-hosted fleet management solution. The procurement process is classified under the services category and is taking place in Edinburgh, UK, with the bid opening scheduled for 9th February 2022. This open procedure procurement invites submissions via electronic means and has a total contract value of £65,000, with a contract duration of four years and an option to extend for an additional year.

This tender presents significant growth opportunities for businesses specialising in software solutions, particularly those experienced in fleet management systems. Companies with a proven track record in providing reliable, user-friendly software that meets specific operational needs would be well-suited to compete. Potential bidders should demonstrate prior experience in similar projects and must comply with financial stability requirements, including necessary insurance coverages, enhancing their chances of success in this competitive public procurement process.

How relevant is this notice?

Notice Information

Notice Title

Fleet Management System

Notice Description

The fleet management software currently in use is no longer supported on the Scottish Governments in house network, has reached its natural end of life and must now be replaced. As such, SG wishes to enhance its current capabilities through the introduction of a new, cloud-hosted, Fleet Management solution.

Lot Information

Lot 1

The Scottish Government (SG) requires fleet management software for the accurate and efficient management of its vehicle fleet and all associated operations. The solution will be an existing "off the shelf" system which must have a proven track record for efficient and flexible management of fleet vehicles, and the capacity to enable complete and detailed management of a fleet of 250 vehicles of all classes while also providing the ability to increase capacity should the fleet expand in future. The system will have an intuitive, user-friendly interface and will provide up to five SG users full access. It will also provide direct recorded notification and liaison with local suppliers, garages and appropriate Scottish Government staff across the breadth of Scotland. All historic and current fleet vehicle data must be accurately migrated to the new fleet management system as part of the implementation process. It must be possible to easily integrate data from external sources such as fuelling and EV charging vendors. Also required is the ability to record and upload vehicle mileage, maintenance records and compliance documents as well as fuel/electric card usage and costs. Any successful system will enhance, improve and simplify the management and operational capability of the SG vehicle fleet, streamline communications and deliver flexible data analysis and reporting capabilities to provide a full and flexible fleet audit.

Renewal: Option to extend contract by 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000679451
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN437978
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

50111100 - Vehicle-fleet management services

72268000 - Software supply services

Notice Value(s)

Tender Value
£65,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jan 20224 years ago
Submission Deadline
9 Feb 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH6 6QQ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN437978
    Fleet Management System - The fleet management software currently in use is no longer supported on the Scottish Governments in house network, has reached its natural end of life and must now be replaced. As such, SG wishes to enhance its current capabilities through the introduction of a new, cloud-hosted, Fleet Management solution.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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