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Postal Vote Management System

Dumfries and Galloway Council

This public procurement record has 2 releases in its history.

Award

31 Mar 2022 at 01:00

PCS Notice - Website Contract Award Notice
Tender

24 Jan 2022 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Dumfries and Galloway Council is seeking proposals for a Postal Vote Management System, targeting the general public services sector in Dumfries, UK. The procurement process is currently in the award stage, with the contract having been awarded on March 7, 2022, to Democracy Counts Ltd. The total value of the contract is £83,000, and it aims to include software, equipment, and skilled personnel for processing postal vote returns. The initial tender period concluded on February 24, 2022, and the latter stages were completed shortly thereafter.

This opportunity presents a valuable avenue for businesses specialising in software development, electoral services, or postal solution management. SMEs with proven experience in delivering similar IT solutions, as well as those possessing the required technical and financial capabilities, will find themselves well-positioned to engage in this contract. Additionally, companies that can offer innovative reporting and data management systems related to postal voting could leverage this opportunity to grow their business within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Postal Vote Management System

Notice Description

Dumfries & Galloway Council is seeking to procure a Postal Vote Management System solution including, but not limited to, software, equipment and skilled personnel to process postal vote returns.

Lot Information

Lot 1

Dumfries and Galloway Council is looking to procure Postal Vote Management System, which will include: - processing, scanning and verification of all returned postal votes and postal vote statements; - provision of automated reporting and management information system; - skilled personnel, equipment and software to process postal vote returns.

Renewal: Dumfries and Galloway Council have the option to extend for a further 12-month period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000680008
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444854
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

42 - Industrial machinery

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22821000 - Electoral forms

42960000 - Command and control system, printing, graphics, office automation and information-processing equipment

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

79320000 - Public-opinion polling services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£83,000 Under £100K

Notice Dates

Publication Date
31 Mar 20224 years ago
Submission Deadline
24 Feb 2022Expired
Future Notice Date
Not specified
Award Date
7 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dumfries and Galloway Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Supplier Information

Number of Suppliers
1
Supplier Name

Democracy Counts Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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