Award

Repair & Maintenance of Commercial Catering Equipment

SCOTLAND EXCEL

This public procurement record has 2 releases in its history.

Award

14 Jul 2022 at 00:00

Tender

21 Feb 2022 at 00:00

Summary of the contracting process

The procurement process, conducted by Scotland Excel, involves the framework agreement titled "Repair & Maintenance of Commercial Catering Equipment," aimed at providing repair and maintenance services across Scotland. The framework falls under the services category, with key activities centred in various locations throughout Scotland. The procurement was initiated through an open procedure, and related documents include award notices dated July 14, 2022. This process is now marked as complete with a total estimated value of £6,000,000, allowing contracting authorities such as local councils and universities in Scotland to procure the necessary services efficiently.

This tender presents significant growth opportunities for businesses specialising in commercial catering equipment maintenance and repair. Companies in the SME sector, particularly those focusing on gas, electrical, and refrigeration equipment services, would be especially well-suited to compete. With a structured framework allowing for up to 36 months of contracts, plus the possibility of extension, suppliers can expect a consistent flow of work while contributing to community benefits specified in the procurement process, such as targeted recruitment and training initiatives.

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Notice Title

Repair & Maintenance of Commercial Catering Equipment

Notice Description

This framework agreement is for the procurement by contracting authorities in Scotland for repair and maintenance of catering equipment.

Lot Information

Repair and Maintenance of Refrigeration Equipment

This lot is intended to provide an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the preventative maintenance and reactive repairs of refrigeration equipment such as commercial freezers and refrigerators.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: The anticipated duration of the framework is 36 months with an option to extend for up to a further 12 months subject to the satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

Renewal: For an initial period of 36 months with the option to extend for up to one (1) further 12 month period.

Repair and Maintenance of Gas Catering Equipment

This lot is intended to provide an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the preventative maintenance, reactive repairs and testing of gas catering equipment such as ovens, hobs and grilles.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: The anticipated duration of the framework is 36 months with an option to extend for up to a further 12 months subject to the satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

Renewal: For an initial period of 36 months with the option to extend for up to one (1) further 12 month period.

Repair and Maintenance of Electrical Catering Equipment

This lot is intended to provide an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the preventative maintenance, reactive repairs and testing of electrical catering equipment such as commercial electric mixing machines, toasters and dishwashers.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: The anticipated duration of the framework is 36 months with an option to extend for up to a further 12 months subject to the satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

Renewal: For an initial period of 36 months with the option to extend for up to one (1) further 12 month period.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000683717
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453902
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

39221000 - Kitchen equipment

39310000 - Catering equipment

39314000 - Industrial kitchen equipment

39315000 - Restaurant equipment

39711100 - Refrigerators and freezers

39711110 - Refrigerator-freezers

39711120 - Freezers

39711124 - Industrial freezers

39711130 - Refrigerators

39711361 - Electric ovens

39711362 - Microwave ovens

39713100 - Dishwashing machines

39721200 - Gas refrigerators

39721410 - Gas appliances

39722000 - Parts of stoves, cookers, plate warmers and domestic appliances

39722100 - Parts of stoves

39722200 - Parts of cookers

39722300 - Parts of plate warmers

42214100 - Cooking ovens

42214110 - Grills

42513000 - Refrigerating and freezing equipment

42513200 - Refrigerating equipment

42513290 - Commercial refrigerating equipment

50000000 - Repair and maintenance services

50531200 - Gas appliance maintenance services

50880000 - Repair and maintenance services of hotel and restaurant equipment

50882000 - Repair and maintenance services of restaurant equipment

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,000,000 £1M-£10M

Notice Dates

Publication Date
14 Jul 20223 years ago
Submission Deadline
21 Mar 2022Expired
Future Notice Date
Not specified
Award Date
7 Jul 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTLAND EXCEL
Contact Name
Not specified
Contact Email
education.corporate@scotland-excel.org.uk
Contact Phone
+44 1414888230

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AR
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
10
Supplier Names

A1 REPAIRS

C&M ENVIRONMENTAL

CATERING SUPPLIES & REPAIRS

CLR SERVICE AND SALES

FAST FIXX CATERING ENGINEERS

FUSION CLC

HOBART UK (SERVICE

LOVAT'S CATERING ENGINEERING SERVICES

MERCHANT CITY REFRIGERATION

SCOMAC CATERING EQUIPMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "The anticipated duration of the framework is 36 months with an option to extend for up to a further 12 months subject to the satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel."
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            "performanceTerms": "For full details of the conditions relevant to the proposed Framework Agreement, and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section \"I.3) Communication\" of this Contract Notice). Scotland Excel will require the members of any tendering group of entities (including, but not limited to, consortium members, members of a group of economic operators and / or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract)."
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                    "description": "In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot. Minimum level(s) of standards required: INSURANCE REQUIREMENTS: It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS Public Liability Insurance = GBP 10 million (minimum indemnity limit of GBP 10 million in each occurrence). Product Liability Insurance = GBP 10 million (minimum indemnity limit of GBP 10 million in the aggregate). Professional Indemnity Insurance = GBP 2 million (minimum indemnity limit of GBP 2 million in the aggregate). Third Party Motor Vehicle Insurance = statutory third-party motor vehicle liability insurance to a minimum indemnity limit of GBP 5 million for property damage and unlimited for Third Party Injury (in each and every occurrence). For full details please see the Procurement Documents. OTHER ECONOMIC AND FINANCIAL REQUIREMENTS: A search of the tenderer against Equifax's Protect must not return a 'Warning' or 'Caution' returnable code or any neutral code, unless the tenderer confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the tenderer does/would not present an unmanageable risk should it be appointed on to the proposed Framework Agreement. Equifax's protect is a fraud indicator/credit risk search and analysis of five areas of threat in relation to a particular company: credit history; disqualification; validation and investigation bureau; connected data; and bureau information. For full details please see the Procurement Documents."
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                    "description": "List and brief description of selection criteria: 1. Subcontracting 2. Quality Management Procedures 3. Environmental Management Systems or Standards 4. Health and Safety Procedures For full details please see the Procurement Documents. In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and professional ability selection criteria apply separately in relation to each individual lot.",
                    "minimum": "SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate SPD (Scotland) Response for all Parts of the SPD (Scotland) Qualification Envelope, except Part 4 (Selection criteria). QUALITY MANAGEMENT PROCEDURES The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BSEN ISO 9001 (or equivalent). OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. ENVIRONMENTAL MANAGEMENT SYSTEMS OR STANDARDS The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance with BSEN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). HEALTH AND SAFETY PROCEDURES The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation."
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        "reviewDetails": "Precise information on deadline(s) for review procedures: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446)(as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
        "hasRecurrence": false,
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    "description": "This Tender process is subject to the Law & Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts(Scotland) Regulations 2015, amended to reflect the European Union (EU) exit by the UK. This tender exercise commenced after the UK withdrawal from the EU and has been conducted & concluded in accordance with the Law, Guidance and procedures in force after the UK withdrawal on 31st December 2020. Any prior version of the relevant Law & Guidance or terminology related thereto, which appears in these Procurement Documents should be interpreted and applied as currently in force. Scotland Excel, as a central purchasing body, is procuring this framework for use by its members namely 32 local authorities in Scotland, Tayside Contracts, Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies, Associate members together with any Integration Authority or other body established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulations 2015. Tenderers are advised that the envisaged maximum number of entrants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less tenderers than the envisaged maximum number. Subcontractors: Scotland Excel will request the following information in the Single Procurement Document (Scotland): - whether the Tenderer intends to subcontract any share of the contract to a third party; - list of the proposed subcontracts as far as it is known at that stage; - what proportion/percentage of the contract the Tenderer intend to subcontract Note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion set out above. CONTRACT MANAGEMENT, KPIs & COMMUNITY BENEFIT REQUIREMENTS Suppliers will be required to provide Management Information (MI) & KPIs on a quarterly basis. Community Benefit details will be requested on a 6-monthly basis The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20573. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: * Targeted recruitment & training * Community engagement (SC Ref:700292)",
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