The Provision of Legal Case Management System with Time Recording System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000685084-2022-06-28T00:00:00Z",
    "date": "2022-06-28T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000685084",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-102",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House,,",
                "locality": "Irvine",
                "region": "UK",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "name": "Joanne McQuillan",
                "email": "joannemcquillan@north-ayrshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-8",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-159",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House,,",
                "locality": "Irvine",
                "region": "UK",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "name": "Joanne McQuillan",
                "email": "joannemcquillan@north-ayrshire.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-160",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "telephone": "+44 1563550024",
                "url": "https://www.scotcourts.gov.uk/"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "North Ayrshire Council",
        "id": "org-159"
    },
    "tender": {
        "id": "NAC5069",
        "title": "The Provision of Legal Case Management System with Time Recording System",
        "description": "North Ayrshire Council are looking to procure a comprehensive and reliable electronic case management system for the Council's in-house Legal Service. We are looking for an integrated system that will serve as both as an electronic filing/case management system and as a time recording system",
        "status": "unsuccessful",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48311000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "North Ayrshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 130000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html",
        "tenderPeriod": {
            "endDate": "2022-05-13T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-05-13T12:00:00Z"
        },
        "documents": [
            {
                "id": "APR446007",
                "documentType": "contractNotice",
                "title": "The Provision of Legal Case Management System with Time Recording System",
                "description": "North Ayrshire Council are looking to procure a comprehensive and reliable electronic case management system for the Council's in-house Legal Service. We are looking for an integrated system that will serve as both as an electronic filing/case management system and as a time recording system",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR446007",
                "format": "text/html"
            },
            {
                "id": "JUN452413",
                "documentType": "awardNotice",
                "title": "The Provision of Legal Case Management System with Time Recording System",
                "description": "North Ayrshire Council are looking to procure a comprehensive and reliable electronic case management system for the Council's in-house Legal Service. We are looking for an integrated system that will serve as both as an electronic filing/case management system and as a time recording system",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452413",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "North Ayrshire Council Legal are looking to procure a comprehensive and reliable electronic case management system for the Council's in-house Legal Service. We are looking for an integrated system that will serve as both as an electronic filing/case management system and as a time recording system. Alongside this, a replacement time recording system is required by the service. A time recording system will be utilised by the service to record time spent on cases and will enable Legal Services to analyse and report on time spent, as required.",
                "status": "unsuccessful",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This contract will be for 3 years with the option to extend for up to 84 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2022-05-13T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum yearly \"specific\" turnover of (18000)GBP for the last 3 years in the business area covered by the contract. North Ayrshire Council reserve the right to review the bidders financial information including information from credit reference agencies at tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. Bidders who cannot meet the required level of turnover will be excluded from this tender. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5M GBP http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance 5M GBP"
                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to provide a minimum of 2 examples of supply contracts carried out in the past 3 years that demonstrates they have the relevant experience to deliver the supplies as described in part II.2.4 of the Contract Notice. The supplies must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. Bidders must also provide two satisfactory references for the same two contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "48000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Lots are not being used for this tender for the reason(s) stated below: Value of contract not suitable for lots. Nature of the contract not suitable for lots. Delivery of the contract is location specific. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Minimum requirements 1. The bidder must hold ISO 27001 Information Security Management System ISO 27002 Code of Practice for Information Security Controls ISO 22301 - Business Continuity Management System Cyber Essentials or Cyber essentials Plus If suppliers are not formally certified to the above ISO standards, they will be required to provide sufficient evidence (a policy authorised by Chief Executive or equivalent) to demonstrate their level of compliance in adopting the security controls contained in these standards See Attachment 4D.1. (SC Ref:698497)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000685084"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000685084"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "N/A",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful",
            "relatedLots": [
                "1"
            ]
        }
    ]
}