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NAC/5019 Servicing & Maintenance of Non-Domestic Solar Photovoltaic Systems & Provision of a Remote Solar PV Monitoring System

North Ayrshire Council

This public procurement record has 2 releases in its history.

Award

06 Jul 2022 at 01:00

OJEU - F3 - Contract Award Notice
Tender

10 Mar 2022 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

North Ayrshire Council has successfully completed the procurement process for the tender titled "NAC/5019 Servicing & Maintenance of Non-Domestic Solar Photovoltaic Systems & Provision of a Remote Solar PV Monitoring System." The contract spans a duration of three years, with an option for a 24-month extension, and is focused on the servicing and maintenance of solar photovoltaic installations in the non-domestic sector, alongside a monitoring system for generation meters. Key dates include the anticipated start of the contract in May/June 2022, with initial maintenance visits to be carried out by summer 2022. The procurement methods used was an open procedure, classified under services, with contracts awarded to Emtec Energy and FES Support Services for monitoring and maintenance respectively.

This tender presents significant opportunities for businesses in the renewable energy sector, particularly for those skilled in solar technology and maintenance. Small and medium enterprises (SMEs) certified under the Microgeneration Certification Scheme (MCS) are encouraged to engage, especially for Lot 1, which focuses on servicing and maintenance. Companies with experience in implementing remote monitoring systems or those aligned with health and safety standards in energy efficiency would be advantageous in competing for this contract. By securing a position in this tender, businesses can establish long-term relationships with the council and potentially expand their service offerings in the broader public sector.

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Notice Information

Notice Title

NAC/5019 Servicing & Maintenance of Non-Domestic Solar Photovoltaic Systems & Provision of a Remote Solar PV Monitoring System

Notice Description

North Ayrshire Council (NAC) requires a servicing and maintenance contract for solar photovoltaic installations throughout the non-domestic estate and provision of a remote monitoring system for generation meters. Initial maintenance/servicing visits are to be carried out by Summer 2022 with subsequent servicing visits scheduled annually. This should maintain efficiency and compliance with safety guidance, reduce the operating costs for each site, while ensuring maximum benefit is achieved through the Feed in Tariff programme. The contract will be split into 2 Lots as follows: Lot 1 - Servicing & Maintenance of Solar PV Systems Lot 2 - Provision of Solar PV Monitoring System Bidders may submit tenders for either one or both lots. Bidders applying for Lot 1 must be Microgeneration Certification Scheme (MCS) Certified. The contract duration will be for 3 years with an option to extend up to 24 months. Contract start is anticipated to commence May/June 2022.

Lot Information

Lot 1 - Servicing & Maintenance of Solar PV Systems

Annual servicing and maintenance of all NAC's non-domestic solar PV installations (31 nos). Annual servicing and maintenance should maximise the lifespan and safe operation of the solar PV installation, resulting in reduced building operating costs and ensuring the Council continues to benefit from the Feed in Tariff (FIT) scheme. Safety issues should also be identified to reduce risk of injury, fire, damage to equipment or the building fabric. Reactive maintenance is also required, with faults discovered at either the annual servicing visit, or by Council staff throughout the year.

Renewal: Option to extend up to 24 months at the sole discretion of NAC and subject to satisfactory performance and funding

Lot 2 - Provision of Solar PV Monitoring System

Remote monitoring of 31 x Solar PV meters is required. The council requires the solar PV meter readings across all installations to be remotely monitored and data collected on a secure platform. This will allow council officers the ability to review generation trends more easily, submit readings to utility providers and to assist in identifying faults to limit the downtime of the system. Remote meter monitoring for 27 x Solar PV installations was previously carried out through Logic Energy Ltd. Bidders can reinstate the Logic Energy system, as well as add the 4 additional sites to the Logic system or install a new logger and monitoring facility across all sites, ensuring the continual FIT/RHI eligibility. Transmitted data must be accessible on secure platform for nominated council officers to analyse and download.

Renewal: Option to extend up to 24 months at the sole discretion of NAC and subject to satisfactory performance and funding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000685382
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453313
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

09330000 - Solar energy

09331000 - Solar panels

09331200 - Solar photovoltaic modules

09332000 - Solar installation

31712347 - Power or solar diodes

50700000 - Repair and maintenance services of building installations

50800000 - Miscellaneous repair and maintenance services

71313450 - Environmental monitoring for construction

71314000 - Energy and related services

90711500 - Environmental monitoring other than for construction

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£250,000 £100K-£500K

Notice Dates

Publication Date
6 Jul 20224 years ago
Submission Deadline
12 Apr 2022Expired
Future Notice Date
Not specified
Award Date
28 Jun 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
2
Supplier Names

Emtec Energy

FES Support Services

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR443132
    NAC/5019 Servicing & Maintenance of Non-Domestic Solar Photovoltaic Systems & Provision of a Remote Solar PV Monitoring System - North Ayrshire Council (NAC) requires a servicing and maintenance contract for solar photovoltaic installations throughout the non-domestic estate and provision of a remote monitoring system for generation meters. Initial maintenance/servicing visits are to be carried out by Summer 2022 with subsequent servicing visits scheduled annually. This should maintain efficiency and compliance with safety guidance, reduce the operating costs for each site, while ensuring maximum benefit is achieved through the Feed in Tariff programme. The contract will be split into 2 Lots as follows: Lot 1 - Servicing & Maintenance of Solar PV Systems Lot 2 - Provision of Solar PV Monitoring System Bidders may submit tenders for either one or both lots. Bidders applying for Lot 1 must be Microgeneration Certification Scheme (MCS) Certified. The contract duration will be for 3 years with an option to extend up to 24 months. Contract start is anticipated to commence May/June 2022.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453313
    NAC/5019 Servicing & Maintenance of Non-Domestic Solar Photovoltaic Systems & Provision of a Remote Solar PV Monitoring System - North Ayrshire Council (NAC) requires a servicing and maintenance contract for solar photovoltaic installations throughout the non-domestic estate and provision of a remote monitoring system for generation meters. Initial maintenance/servicing visits are to be carried out by Summer 2022 with subsequent servicing visits scheduled annually. This should maintain efficiency and compliance with safety guidance, reduce the operating costs for each site, while ensuring maximum benefit is achieved through the Feed in Tariff programme. The contract will be split into 2 Lots as follows: Lot 1 - Servicing & Maintenance of Solar PV Systems Lot 2 - Provision of Solar PV Monitoring System Bidders may submit tenders for either one or both lots. Bidders applying for Lot 1 must be Microgeneration Certification Scheme (MCS) Certified. The contract duration will be for 3 years with an option to extend up to 24 months. Contract start is anticipated to commence May/June 2022.

Open Contracting Data Standard (OCDS)

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