Award

Fleet Management System "Tranman"

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Common Services Agency, commonly known as NHS National Services Scotland (NSS), has initiated a tender for the extension of their Fleet Management System known as "Tranman". This procurement falls under the health sector and is located in Edinburgh, UK. The current stage of the procurement is complete, with the contract signed on 10 March 2022, and is set for a period of 30 months. The procurement was conducted using a limited method without prior publication of a call for competition, with future re-procurement anticipated prior to the contract end date of 30 September 2024.

This tender offers significant opportunities for businesses in the technology and services sector, particularly those experienced in fleet management systems and related compliance services. Companies that can provide reliable fleet tracking, maintenance solutions, and data management systems will be well positioned to compete for future contracts. With the current contract supporting 15 NHSS Boards and managing 3,500 vehicles, the potential for growth in this niche area is noteworthy for suppliers seeking to expand their footprint in public sector contracts.

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Notice Title

Fleet Management System "Tranman"

Notice Description

Extension of Fleet Management System "Tranman" contract for a period of 30 months using Regulation 72(1)(b). --- See section IV.1.1 of this notice for further detail regarding the extension. --- The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Lot Information

Lot 1

Extension of Fleet Management System "Tranman" contract for a period of 30 months using Regulation 72(1)(b). --- See section IV.1.1 of this notice for further detail regarding the extension. --- The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Procurement Information

Extension of current contract to allow for continuity of service. --- The re-procurement exercise for this contract was delayed due to resource constraints under Covid. Future procurement to be conducted prior to the contract end date (30/09/2024).

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000686445
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448060
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£96,844 Under £100K

Notice Dates

Publication Date
11 May 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Billy Hislop
Contact Email
billy.hislop@nhs.scot, michael.walker3@nhs.scot
Contact Phone
+44 1698794410, +44 7971460577

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR443219
    Fleet Management System "Tranman" - Extension of Fleet Management System "Tranman" contract for a period of 30 months using Regulation 72(1)(b). --- See section IV.1.1 of this notice for further detail regarding the extension. --- The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448060
    Fleet Management System "Tranman" - Extension of Fleet Management System "Tranman" contract for a period of 30 months using Regulation 72(1)(b). --- See section IV.1.1 of this notice for further detail regarding the extension. --- The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Open Contracting Data Standard (OCDS)

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